Tender Title: Supply and Installation of TV & Entertainment Units
Tender Reference Number: GEM/2025/B/6170043
Issuing Authority/Department: Directorate of Municipal Administration
Scope of Work and Objectives
The objective of this tender is to solicit proposals for the supply and installation of TV and entertainment units. The contract covers a total quantity of six units, intended to enhance the audiovisual facilities across various municipal locations. Vendors are expected to deliver high-quality units that meet specified technical requirements while adhering to all relevant compliance and operational standards.
Eligibility Criteria
To participate in this tender, bidders must fulfill certain eligibility criteria:
- Must be a registered entity in compliance with local business regulations.
- Previous experience in supplying or installing similar products will be an added advantage.
- Respondents should demonstrate capacity for timely delivery and installation of goods.
- Bidders must comply with all statutory obligations related to taxation and registrations.
Technical Requirements
Bidders must meet specific technical requirements concerning the specifications of the TV and entertainment units. These include:
- Display specifications (size, resolution).
- Sound quality and integration capabilities.
- Compliance with energy efficiency standards.
- Assurance of quality through relevant certifications.
Financial Requirements
Bidders are required to provide proof of financial stability and ability to undertake the contract, which may include:
- Last three years of financial statements.
- Evidence of successful completion of similar projects that demonstrate sufficient capacity.
- Any potential earnest money deposit (EMD) amounts, if applicable.
Document Submission Details
All tender documents must be submitted in digital format through the designated tendering platform. Submissions should include:
- Technical proposal detailing specifications and product features.
- Financial proposal including pricing and payment terms.
- Any compulsory certificates supporting eligibility and technical compliance.
- Submission formats should primarily be in PDF.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs). Further benefits may be provided for startups to foster innovation and encourage local procurement initiatives aligned with government policies.
Evaluation Process
The evaluation of bids will follow a structured process assessing:
- Compliance with eligibility criteria.
- Technical specifications against the outlined requirements.
- Overall pricing and value for money considerations.
- Preference for vendors complying with local content and procurement guidelines.
Delivery Locations
The delivery of the TV and entertainment units will occur at designated municipal facilities, and successful bidders will receive specifications regarding these locations upon contract award.
Contact Information
For any queries related to this tender, bidders are encouraged to contact the Directorate of Municipal Administration directly through the official channels provided on the tendering platform.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
Eligibility requirements include being a registered entity, demonstrating prior experience in supplying or installing similar TV and entertainment units, and complying with all relevant taxation and registration regulations. This ensures that only qualified bidders can participate in the tender, maintaining high standards for the products and services provided.
Bidders must submit various certificates as part of their proposal. These include proof of business registration, quality certifications for the products offered, and any compliance certifications relevant to local laws and regulations. Additionally, financial statements covering the last three years may be required to demonstrate financial viability.
Bids for this tender must be submitted electronically via the designated online tendering platform. All proposals should be formatted as PDF documents, ensuring proper representation of both technical and financial details. Following submission, the evaluation committee will review the bids based on compliance with technical specifications and financial viability.
Successful bidders may be required to provide a performance security to insure contract fulfillment. This security is typically calculated as a percentage of the total contract value and ensures that the awarded vendor meets all terms and conditions set forth in the contract, thereby protecting the interests of the Directorate of Municipal Administration.
Yes, this tender promotes engagement from Micro, Small, and Medium Enterprises (MSEs) by providing special benefits to ensure their participation. This aligns with government initiatives aimed at supporting local businesses and fostering a competitive environment that contributes to economic growth. Compliance with the ‘Make in India’ policy is also encouraged, which emphasizes local sourcing and production.
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