Installation and Fitting of Conference System with Equipment & Accessories

Tender Title: Installation and Fitting of Conference System with Equipment & Accessories

Reference Number: 216b40b6c

Issuing Authority: Education Department Assam

The Education Department Assam invites bids for the Installation and Fitting of Conference System with Equipment & Accessories. This tender aims to enhance the conferencing capabilities at specified educational institutions through the installation of advanced equipment that promotes effective communication and learning. The scope includes not only the conference systems but also the development of office rooms and principal rooms through refurbishment, including the installation of desktop computers, laser printers, photocopiers, UPS, and necessary accessories.

Scope of Work and Objectives

The contractor is required to:

• Install a state-of-the-art conference system, including audio-visual equipment and accessories to facilitate effective meetings and presentations.
• Refurbish and develop office spaces, ensuring functional and ergonomic design elements.
• Provide all necessary installations with a focus on quality and compliance with stipulated technical standards.
• Ensure that all installations come with post-installation support and training for relevant staff.

Eligibility Criteria

To be eligible for participation in this tender, bidders must meet the following conditions:

• The bidder must be a registered entity and provide valid certificates of registration.
• Businesses classified as Micro, Small, and Medium Enterprises (MSEs) are encouraged to apply, benefiting from specific provisions relative to their status.
• Technical and financial capability to fulfill the contract requirements, historic performance, and reliability will also be assessed.

Technical Requirements

Bidders must adhere to the following technical specifications:

• Equipment should meet the industry standards and align with quality certifications.
• Proposals must include details on installation methodologies, equipment specifications, and warranty provisions.
• Successful bidders must demonstrate experience in similar installations in the education sector.

Financial Requirements

All bidders must submit a detailed financial proposal that includes:

• Price breakdown for the equipment and installation services.
• Terms of payment, including any upfront or milestone payments required.
• Evidence of the ability to provide a Performance Security in the stipulated format.

Document Submission Details

Bids must be submitted electronically through the designated online platform. All documents must be in accepted formats, clearly highlighting technical and financial components separately. Detailed instructions for submission will be provided alongside the tender documentation.

Special Provisions

• Bidders classified under MSE/Startups may avail preferential treatment in accordance to government directives encouraging local entrepreneurship.
• Compliance with 'Make in India' policies will be beneficial and positively evaluated.

Evaluation Process

The evaluation process will be conducted in two phases:

1. Technical Evaluation: Compliance with technical specifications and submission completeness.
2. Financial Evaluation: The price proposal will be assessed based on value for money principles, with a focus on total cost considerations.

Delivery Locations

Installations will be scheduled at various educational institutions across Assam as designated by the Education Department. Specific delivery points will be made available upon contract award.

Contact Information

For any inquiries regarding the tender, please refer to the official communication protocol established by the Education Department Assam. Contact details will be available within the tender documentation.