Tender Title: Installation and Fitting of Conference System with Equipment & Accessories
Reference Number: e1c4ee24
Issuing Authority/Department: Education Department Assam

The Installation and Fitting of Conference System with Equipment & Accessories tender is initiated by the Education Department Assam to enhance the educational infrastructure through the establishment of a sophisticated conference system. The primary objective is to procure high-quality equipment and accessories necessary for the effective installation and operationalization of a conference system. This will facilitate improved communication, interaction, and learning within educational settings.

Scope of Work and Objectives

The scope of work encompasses the design, supply, installation, and maintenance of a state-of-the-art conference system tailored for educational institutions. The objectives include:

• Supplying high-standard audio-visual equipment and accessories,
• Ensuring seamless integration of technology into the existing infrastructure,
• Delivering a user-friendly interface for educators and administrators,
• Providing necessary training for the staff on system operation,
• Rendering ongoing support and maintenance post-installation.

Eligibility Criteria

Eligible bidders must meet the following criteria:

• They should be a registered entity in the relevant industry.
• Bidders need to demonstrate previous experience in similar projects, with provisions to submit evidence of successful completions.
• Compliance with local laws and regulations is mandatory.
• Bidders should provide a certificate of good standing pertaining to tax obligations.

Technical Requirements

Submissions must include detailed specifications regarding the technical features of the proposed conference system. Key requirements include:

• High-definition audio and video quality,
• Compatibility with various audiovisual formats,
• Remote control functionalities,
• Provision for multiple inputs and channels,
• Detailed user manuals and guides.

Financial Requirements

Bidders must provide a comprehensive financial proposal that includes itemized cost breakdowns. Additionally, it is required for bidders to submit proof of financial stability, such as bank statements or financial statements, demonstrating the ability to undertake the project.

Document Submission Details

Bidders are required to submit their proposals electronically in the specified format. All supporting documents, including technical and financial proposals, must be compiled and uploaded to ensure compliance with submission guidelines.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and offers supportive considerations for startups in alignment with government initiatives. Beneficiaries will have streamlined processes and potential relaxation of certain technical or financial criteria.

Evaluation Process

Proposals will be evaluated based on predefined criteria, including:

• Compliance with technical specifications,
• Cost-effectiveness,
• Delivery timelines,
• Experience in similar installations.

Delivery Locations

The installation is intended for designated educational institutions across the jurisdiction of the Education Department Assam. Bidders should provide a clear logistical strategy for equipment delivery and installation.

Contact Information

For further inquiries, potential bidders can reach out through the official channels provided by the Education Department Assam. Please ensure all communications are directed appropriately to facilitate timely responses.