Scope of Work and Objectives - Education Department Chandigarh
SPECTROPHOTOMETER
Tender Timeline
Title: Supply and Delivery of Spectrophotometer
Reference Number: b68a684f
Issuing Authority/Department: Education Department Chandigarh
The Education Department Chandigarh invites bids for the supply and delivery of Spectrophotometer equipment. This project aims to enhance the educational facilities within the region by equipping institutions with state-of-the-art analytical equipment necessary for research and educational purposes.
Scope of Work and Objectives
The successful bidder will be required to provide a Spectrophotometer that meets the specified technical requirements. The objectives of this tender include delivering high-quality equipment that supports educational institutions in conducting various scientific analyses. The total volume of the project encompasses one unit of the described equipment, expected to be delivered to designated educational facilities within Chandigarh.
Eligibility Criteria
Eligibility to participate in this tender includes the requirement for bidders to be registered entities with a proven track record in supplying similar equipment to academic or research institutions. Bidders are expected to demonstrate a minimum of three years of past experience in supplying scientific analytical equipment. Additionally, bidders must satisfy the financial turnover constraints stipulated in the bid documents.
Technical Requirements
Bid submissions should comply with specific technical specifications outlined in the tender documentation. Instructions for documentation require the bidder to submit certificates demonstrating compliance with the mentioned specifications, which also include an OEM Authorization Certificate. As part of the bid evaluation, bidders seeking exemptions from experience and turnover criteria are also required to submit appropriate supporting documents.
Financial Requirements
Bidders are required to pay an Earnest Money Deposit (EMD) of 30,000 INR. Financial submissions must indicate the pricing strategy, which will be a significant criteria during the evaluation process. The evaluation of bids will be conducted on a total value wise evaluation basis.
Document Submission Details
All bids must be submitted electronically via the appropriate tenders platform. Vendors are required to upload all necessary documentation, including but not limited to:
- Experience Criteria
- Past Performance
- Financial Turnover Certificates
- OEM Authorization Certificates
Special Provisions
The tender is open to Micro, Small, and Medium Enterprises (MSEs), which can benefit from special provisions as specified in the tender documents. This includes potential exemptions or concessions in certain criteria aimed at encouraging participation from smaller firms.
Evaluation Process
Bids will be evaluated based on their compliance with technical and financial requirements, culminating in a total value evaluation. The bidding process will follow a two packet bid approach, involving both technical and financial submissions. Bidders will be notified of the evaluation results following assessment.
Delivery Locations
The location for delivery of the Spectrophotometer will be determined during the issuance of the purchase order to the successful bidder.
Contact Information
For detailed inquiries regarding the tender, bidders are encouraged to refer to the official tender document accessible via the provided link: Tender Document.
Additional details and clarifications are provided in the linked documents, which outline approved procurement policies related to the tender, ensuring adherence to the standards expected from successful bidders.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating a minimum of three years of experience in supplying similar equipment, and an adequate financial turnover under stipulated conditions. Bidders must also provide the necessary documentation as part of their submission.
Required certificates include:
- Experience Criteria
- Past Performance documentation
- Financial Turnover certificates
- OEM Authorization Certificate, which is mandatory for compliance in this tender.
To register, bidders must complete the registration process on the designated electronic platform as specified in the tender notice. Registration typically requires providing business details, financial documents, and confirming eligibility as per the tender guidelines.
Accepted document formats generally include PDF and Word files. Check the specific tender instructions for any additional formats that might be permissible.
Yes, compliance with specified technical requirements outlined in the tender documents is mandatory. This includes meeting certain standards and specifications for the Spectrophotometer to be supplied.
The equipment must meet the quality standards as specified by the Education Department Chandigarh, which includes complying with relevant industry standards applicable to analytical equipment.
Yes, compliance with various standards, including technical specifications, quality benchmarks, and documentation criteria, is necessary for eligibility. Be sure to review the complete tender documents thoroughly.
Testing criteria will be established by the Education Department and should be referenced in the tender document. Bidders may need to address potential testing protocols as part of the evaluation process.
The Earnest Money Deposit (EMD) required for this tender is 30,000 INR, which should be submitted along with the bid.
Performance security will be outlined upon the awarding of the contract. Typically, a percentage of the contract value may be retained as a performance guarantee.
Payment terms are specified in the tender document, but typically involve conditions like advance payments, milestone payments based on delivery, and establishment of the equipment’s functioning reliability.
Price evaluations will take into consideration the total value offered by the bidder, ensuring it aligns with the submitted technical specifications and potential value for the Education Department.
Submissions for the bid must be made electronically through the designated tendering portal, ensuring all required documents are uploaded according to the stated guidelines.
Key timelines for submission and evaluation are detailed in the tender document. Bidders should stay updated on any potential amendments to these timelines.
The evaluation process includes a thorough assessment of technical and financial bids, with a focus on achieving the best value based on compliance and capabilities.
Results of the evaluation will typically be communicated via the electronic platform where the tender was published, alongside notices sent to participating bidders.
MSEs can avail specific benefits through relaxed criteria in experience and turnover, as specified in the tender documents. This initiative encourages smaller businesses to bid and contribute to the educational sector.
Startups may also enjoy similar advantages and exemptions from traditional criteria, aiming to support nascent businesses in participating within the public sector procurement framework.
Bidders are encouraged to comply with ‘Make in India’ policies by fulfilling local content requirements and promoting domestic manufacturing, as highlighted within the project specifications.
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