Education Department Chandigarh Tender by Panjab University (GEM/2025/B/6137836)
Server
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Tender Title: GEM/2025/B/6137836
Issuing Authority: Education Department Chandigarh
Category: Server
The Education Department Chandigarh invites bids for the procurement of servers as part of its commitment to enhancing educational infrastructure. This tender encompasses the supply and installation of three servers tailored to meet the rising demands of educational and administrative activities across various educational institutions within Chandigarh.
Scope of Work and Objectives
The primary objective of this tender is to secure dependable and high-performance servers that will facilitate improved data management, enhance operational efficiency, and support the educational framework of the region. The selected vendor will be responsible for the complete supply, installation, configuration, and testing of the servers, ensuring that they are fully operational and meet all specified technical requirements.
Eligibility Criteria
To qualify for participation in this tender, vendors must adhere to specific eligibility requirements. These include being a registered entity, possessing valid certifications related to hardware supply, and having prior experience in providing similar IT solutions to educational institutions or other governmental bodies.
Technical Requirements
Prospective bidders must meet the detailed technical specifications outlined in the tender documents. Key requirements include:
- High-performance server configurations capable of handling substantial quantities of data.
- Compatibility with existing educational software systems.
- Robust security features to safeguard confidential information.
- Compliance with industry-standard quality specifications and performance benchmarks.
Financial Requirements
Bidders are required to submit comprehensive financial documentation, demonstrating their capability to manage large-scale server installations. This includes providing evidence of past projects, ensuring transparency in price evaluation, and delineating payment terms acceptable to both parties.
Document Submission Details
All necessary documents must be submitted electronically through the designated procurement portal by the specified deadline. Bidders are encouraged to ensure that all required forms and certifications are included to avoid disqualification due to incomplete submissions.
Special Provisions
The tender allows benefits for Micro, Small, and Medium Enterprises (MSEs). Bidders falling under this category will be given preference during the evaluation process, aligning with governmental policies aimed at fostering entrepreneurship and innovation within the region.
Evaluation Process
The evaluation of tenders will follow a structured process to ensure transparency and fairness. Criteria will encompass:
- Compliance with technical specifications.
- Cost-effectiveness of the proposed solutions.
- Delivery timelines and the ability to meet project demands.
Delivery Locations
Successful bidders will be required to deliver the servers to various educational institutions situated in Chandigarh. This will involve coordination with the Education Department for precise delivery addresses and installation schedules.
Contact Information
For any inquiries regarding the tender documentation or submission process, vendors are encouraged to reach out via the official communication channels provided in the tender announcement.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in this tender include being a registered business entity with experience in providing server solutions to educational or governmental sectors. Bidders must also have all relevant documents in place, including valid certifications and proof of prior installations, ensuring compliance with the tender’s stipulations.
The technical specifications for the servers must include high-performance capabilities, suitable for handling substantial data loads while ensuring compatibility with existing educational software. Additional requirements include robust security features, adherence to quality standards, and the ability to integrate seamlessly into the current IT infrastructure of educational institutions.
The payment terms for this tender will be specified in the final agreement following selection of the successful bidder. Generally, payments are structured based on milestones achieved, delivery confirmations, and the successful installation of servers, ensuring all negotiated conditions are satisfied before financial transactions are completed.
Documents for this tender must be submitted electronically via the designated procurement portal. It is crucial for bidders to comply with the submission methods outlined in the tender documents to ensure all submissions are processed timely and accurately.
Yes, the procurement process includes provisions aimed at supporting Micro, Small, and Medium Enterprises (MSEs), offering them competitive advantages during the evaluation process. This aligns with broader governmental initiatives to foster local entrepreneurship and enhance participation of smaller businesses in public procurement.
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