Tender Description for GEM/2025/B/6257210: Annual Maintenance Services for Water Purification Systems
ANNUAL MAINTENANCE SERVICES FOR WATER PURIFICATION AND CONDITIONING SYSTEM (Version 2) - Potable Wa
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Tender Overview
The Annual Maintenance Services for Water Purification and Conditioning System tender, reference number 3944c9390, is issued by the Education Department Chandigarh. This tender aims to procure comprehensive maintenance services for various types of water purification systems to ensure the safe and continuous supply of potable water.
Scope of Work and Objectives
The selected contractor will be responsible for the annual maintenance services of multiple water purification and conditioning systems, specifically focusing on reverse osmosis (RO) and ultraviolet (UV) based purification technologies. The scope includes servicing eight units that are less than three years old, four units that are between three to five years old, and three units that are ten years or older. The overall objective is to ensure these systems operate efficiently, minimizing downtime and maintaining water quality standards.
Eligibility Criteria
To qualify for this tender, applicants must be recognized legal entities with extensive experience in the maintenance of water purification systems. The minimum eligibility criteria include:
- A valid business registration.
- Relevant industry certifications.
- Proven track record with similar services in similar environments.
Technical Requirements
Applicants are required to demonstrate technical expertise, including:
- Comprehensive understanding of water purification technologies (RO and UV).
- Ability to provide regular service reports and maintenance logs.
- Capability to replace parts and manage inventory efficiently.
Financial Requirements
Participants must provide financial documentation that includes:
- Proof of financial stability.
- Recent financial statements.
- Bidder’s pricing strategy for annual service contracts.
Document Submission Details
All required documentation must be submitted as per the instructions outlined in the tender documentation. Bidders should ensure timely submission to avoid disqualification. Electronic submissions via the GEM portal are encouraged, alongside required document formats in PDF, DOC, or JPEG.
Special Provisions
The tender includes provisions that favor Micro, Small, and Medium Enterprises (MSEs) and startups. Such entities may benefit from certain relaxations in eligibility criteria or financial requirements to encourage their participation in government tenders.
Evaluation Process
The evaluation of bids will be conducted based on technical compliance, financial viability, and ability to meet criteria as outlined. Bidders will be evaluated through a scoring system that accounts for both cost and quality of service.
Delivery Locations
The maintenance services will be required at various specified locations within the jurisdiction of the Education Department Chandigarh.
Contact Information
For further inquiries regarding the tender or assistance with the submission process, potential bidders are encouraged to refer to the official GEM portal for contact details.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant industry certifications, and demonstrating a proven experience in providing maintenance services for water purification systems. Bidders must also comply with local procurement regulations and provide adequate documentation as proof of their capacity to execute the required services.
Bidders must meet specific technical specifications, including proficiency in maintaining reverse osmosis (RO) and ultraviolet (UV) based water purification systems. This entails understanding the operational mechanics, compliance with health and safety standards, and the capability to deliver timely maintenance without disrupting water supply or quality.
Bidders must adhere to the submission methods outlined in the tender documentation. Essential documents need to be uploaded electronically through the GEM portal, ensuring that all formats, such as PDF and DOC, are compatible and correctly formatted. Late submissions may lead to disqualification, so it’s vital to follow the set guidelines closely.
The EMD is a critical aspect of the bidding process to ensure that bidders demonstrate serious intent. Specific EMD details, including the amount required and the method of payment, are provided in the tender documentation. It is crucial for bidders to prepare the EMD in advance of submission to avoid disqualification.
MSEs benefit from certain provisions within the tender framework, such as relaxed conditions on the eligibility criteria, reduced financial guarantees, and potential support during the evaluation process. This initiative is part of a broader strategy to encourage MSE participation in government tenders while promoting local entrepreneurship and compliance with ‘Make in India’ policies.
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