Tender Title: Electronic Digital Postal Franking Machine
Tender Reference Number: GEM/2025/B/6158174
Issuing Authority: Education Department, Gujarat
The Electronic Digital Postal Franking Machine tender aims to procure advanced postal franking systems to enhance the efficiency of postal services within educational institutions in Gujarat. This innovative solution is essential for streamlining mailing processes, thereby reducing both operational time and costs.
Scope of Work and Objectives
The primary objective of this tender is to acquire a modern Electronic Digital Postal Franking Machine that is capable of handling various postal functionalities, such as printing postage, tracking mail, and managing communication effectively. This system will serve the educational sector, ensuring prompt delivery and management of correspondence.
Eligibility Criteria
Bidders must comply with specific eligibility requirements to participate in the tendering process. Eligible bidders should be registered entities with relevant business credentials. Companies that have experience in supplying electronic postal systems and have previously collaborated with government departments will be given precedence.
Technical Requirements
The technical specifications for the machine include:
- Digital printing capabilities
- Ability to print postage for both local and international shipping
- Compatibility with existing postal systems
- User-friendly interface for ease of operation Bidders are expected to provide detailed technical documentation along with their proposals that meets or exceeds these specifications.
Financial Requirements
Participants must demonstrate financial capability to undertake the project and meet the financial criteria established in the tender document. This may include providing financial statements or proof of past projects that align with the tendering requirements.
Document Submission Details
All bids must be submitted electronically through the designated platform. Bidders are required to compile and submit the necessary documentation, including but not limited to:
- Completed tender form
- Technical proposal
- Financial proposal
- Any required certifications
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to apply. There are specific provisions aimed at assisting these businesses, including relaxed eligibility criteria and potential pre-bid meetings to clarify requirements.
Evaluation Process
The evaluation will focus on both technical and financial proposals, offering a combined scoring system. Bids will be assessed based on compliance with specifications, pricing competitiveness, and previous experience in similar projects. A thorough verification of the proposals will be conducted to ensure quality and compliance with government policies.
Delivery Locations
The machines will be delivered directly to various educational institutions across Gujarat as specified by the Education Department. The successful bidder will be responsible for ensuring timely delivery and installation of the equipment.
Contact Information
For further inquiries or clarifications regarding this tender, bidders are encouraged to reach out to the Education Department, Gujarat through their official communication channels listed on their official website.
By participating in this tender, bidders will engage in a valuable opportunity to contribute to the efficiency and effectiveness of postal communications in the educational sector of Gujarat.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating prior experience in supplying electronic postal systems, and having the necessary financial resources to fulfill the project requirements. Bidders should ensure compliance with all stipulated criteria outlined in the tender documentation to qualify for submission.
Bidders must possess relevant business registration certificates, tax compliance certificates, and any specialized certifications related to electronic postal franking machines. These documents will help demonstrate the capability and credibility of the bidding entity while facilitating quality assurance in compliance with industry standards.
The registration process involves registering on the designated electronic platform where the tender is published. Bidders must follow the portal instructions, complete the tender application form, and upload all required documents by the submission deadline. Ensuring accurate and timely registration is crucial for participation.
While the exact Earnest Money Deposit (EMD) details are outlined in the tender document, generally, a specified amount is required to be submitted alongside the bid to ensure serious participation. Performance security may also be required post-award to guarantee fulfillment of contract terms, typically ranging from a percentage of the total contract value.
There are specific provisions that favor MSEs, including relaxed eligibility and enhanced accessibility to the tendering process. These benefits aim to support smaller enterprises in competing effectively against larger corporations while fostering innovation and inclusiveness in government procurement processes. Additionally, compliance with ‘Make in India’ policies may be facilitated to enhance local procurement opportunities.
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