Tender Title: Catering Services Tender
Reference Number: GEM/2025/B/6123110
Issuing Authority/Department: Education Department Gujarat
Scope of Work and Objectives
The objective of this tender is to solicit proposals from qualified vendors to provide comprehensive catering services within the educational institutions under the purview of the Education Department, Gujarat. The services will involve the provision of vegetarian meals, specifically breakfast, lunch, and dinner, adhering to eligibility criteria and quality standards outlined in this document.
This tender encompasses a total of 195 meal servings, with an aim to enhance the nutritional standards for students and staff, ensuring that all meals are prepared safely and in compliance with food safety regulations.
Eligibility Criteria
To qualify for this tender, bidders must meet specific eligibility requirements. Interested parties should be registered entities with a focus on catering services. They must demonstrate relevant experience in providing meal services, particularly within educational institutions or similar settings. Compliance with local regulations is essential.
Technical Requirements
Bidders are required to adhere to the following technical specifications for meal preparation:
- All meals should be vegetarian and comply with dietary restrictions if any.
- Compliance with food safety standards and regulations mandated by local authorities.
- Ability to provide facilities for quality assurance testing of meals.
- Regular training and certification of staff in food handling and hygiene practices.
Financial Requirements
The financial structure of this tender requires vendors to submit detailed financial proposals outlining their pricing structure for the required meal services. All proposed costs should be transparent, justifiable, and competitive within the catering market. Compliance with the payment terms specified in the tender is mandatory for successful bidders.
Document Submission Details
Participants interested in submitting their proposals must provide the necessary documentation, including proof of registration, financial statements, and relevant experience. Detailed guidelines on document formats and submission methods will be specified in a separate communication after initial expressions of interest.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, with provisions aimed at promoting local entrepreneurs. These initiatives are aligned with broader governmental objectives to foster growth within the MSE sector.
Evaluation Process
Proposals will undergo a structured evaluation process wherein they will be assessed based on technical specifications, financial viability, and adherence to eligibility criteria. Shortlisted vendors may be invited for interviews or further discussions to clarify aspects of their proposals.
Delivery Locations
The meals will be delivered to specified locations within educational institutions across Gujarat. Detailed site information will be provided as part of the procurement process.
Contact Information
For further inquiries regarding this tender, participants can reach out to the Education Department, Gujarat. Please refer to official resources for accurate contact details.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity engaged in catering services, demonstrating relevant experience in similar projects, and compliance with local regulations. Vendors must provide proof of their operational capabilities, including food safety certifications and hygiene practices undertaken by staff.
Bidders are required to submit a range of certificates which may include, but are not limited to, food safety certifications, health and sanitation certifications, and proof of registration as a catering service provider. Submitting these documents is vital for meeting compliance requirements outlined in the tender.
Interested parties must follow the registration process specified in the tender documentation. Typically, this involves completing an application form, providing necessary supporting documents, and ensuring all submissions are made within the stipulated timelines and in the accepted formats.
The evaluation and selection process involves assessing proposals based on technical compliance, financial viability, and vendor qualifications. Key timelines and deadlines for each bidding phase will be communicated to vendors, ensuring transparency and fairness throughout the submission methods utilized during the tender process.
The tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation through potential financial incentives and easing compliance requirements. This aligns with the initiative to support local content and fulfill “Make in India” policies, promoting self-sustaining businesses.
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