Tender Title: Catering Service (Duration Based) - Veg; Lunch; Regular Thali
Tender Reference Number: GEM/2025/B/6173659
Issuing Authority: Education Department, Gujarat
The Catering Service (Duration Based) - Veg; Lunch; Regular Thali tender seeks to engage a reliable vendor to provide catering services that include vegetarian meals, specifically regular thali options. This tender encompasses a total quantity of 50 servings per session, aimed at fulfilling the dietary needs of students and staff under the auspices of the Education Department, Gujarat. The scope of work involves not only the preparation of the meals but also ensuring timely delivery and adherence to quality standards.
Scope of Work and Objectives
The primary objective of this tender is to establish a contract for providing nutritious and hygienic vegetarian meals during school hours. The service provider is expected to prepare balanced meals that comply with local nutritional guidelines while ensuring a high level of food service and cleanliness. Vendors are encouraged to provide suggestions to enhance meal quality and variety within the contract parameters.
Eligibility Criteria
To be eligible to participate in this tender, vendors must meet the following requirements:
- Registered business entity
- Experience in food catering service for institutional clients
- Compliance with local health and safety regulations
- Availability of necessary licenses and permits
Technical Requirements
The service provider must demonstrate the capability to:
- Maintain the quality and nutrition standards in meal preparation
- Follow stringent hygiene practices during food preparation and delivery
- Provide a menu that includes various vegetarian options while accommodating dietary restrictions when necessary
Financial Requirements
Vendors are required to submit a financial proposal that outlines per meal costs, delivery charges, and any additional costs involved in the execution of the service. A transparent pricing strategy will aid in the evaluation process.
Document Submission Details
Bidders must prepare and submit documents that include:
- Proposal document detailing services, qualifications, and pricing
- Proof of registration and relevant certifications
- Samples of intended meal offerings as part of the technical submission
Special Provisions
The tender invites participation from Micro, Small, and Medium Enterprises (MSEs) and Startups. Preference may be given to proposals from these sectors in accordance with government procurement policies to encourage local business growth.
Evaluation Process
The evaluation of bids will be conducted based on:
- Compliance with eligibility and technical requirements
- Financial proposal assessment
- Quality of meal offerings
Delivery Locations
The meals must be delivered to designated schools and educational institutions in Gujarat. Specific delivery locations will be provided to the selected vendor as per the requirement schedule.
Contact Information
For any inquiries regarding this tender, interested bidders should refer to the contact details provided in the official documentation. Please ensure all communication is directed through the appropriate channels and does not contain misleading information.
In summary, this tender represents a significant opportunity for qualified vendors to partner with the Education Department of Gujarat to provide vital catering services. Interested parties are encouraged to pay close attention to the detailed requirements and ensure compliance with the necessary standards to optimize their chances of selection.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with experience in catering services, particularly for institutional clients. Vendors must comply with local health regulations and possess necessary licenses and permits. It is essential to submit valid documentation demonstrating these qualifications when responding to the tender.
Participants must provide relevant certificates and registrations, including health and safety permits, business registration, and any special food handling certifications. Adherence to food safety norms is critical for compliance with the Education Department’s standards.
The registration process typically involves submitting an application along with necessary documents, including business registration, experience proof, and financial proposals. Ensure all documents are prepared and submitted as outlined in the tender guidelines to facilitate the evaluation process.
The key evaluation criteria for bids will include compliance with eligibility and technical requirements, the quality of meal offerings, and the financial proposal. The evaluation process will assess how well each submission aligns with the specifications laid out in the tender documentation.
This tender offers specific benefits for Micro, Small, and Medium Enterprises (MSEs), encouraging their participation in catering services. The government aims to support local economies and promote startup growth through special provisions in the bidding process, potentially improving their chances of selection in competitive bids.
This comprehensive tender description and set of FAQs provide essential information for potential bidders, ensuring clarity and guiding them effectively through the tender process.
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