Introduction
The GEM/2025/B/6168069 tender is issued by the Education Department Gujarat for the procurement of catering services, specifically focusing on vegetarian lunch options in a regular thali format. This tender represents an opportunity for qualified catering service providers to partner with the government in delivering nutritious meals to educational institutions, promoting a healthier learning environment for students.
Scope of Work and Objectives
The primary objective of this tender is to provide high-quality vegetarian meals that align with nutritional standards set for school lunches. The awarded vendor will be required to offer delicious, balanced thali meals, ensuring they cater to a diverse palate while adhering to dietary restrictions. The scope of work includes menu planning, meal preparation, packaging, transportation, and on-time delivery to designated locations within the educational sector.
Eligibility Criteria
Potential bidders must meet several eligibility criteria to be considered for this tender. This includes being a registered catering service entity with valid certifications and licenses to operate in the state of Gujarat. Bidders must demonstrate previous experience in delivering similar services, preferably within educational institutions.
Technical Requirements
The catering service should meet the following technical requirements:
- Compliance with local health and safety regulations.
- Use of fresh, high-quality ingredients.
- Provision of detailed menus with nutritional information.
- Ability to scale services to meet demand (60 meals).
- Suitable packaging that maintains food temperature and quality.
Financial Requirements
Vendors must submit a financial proposal outlining their pricing structure for the thali meals. This includes any additional costs related to service delivery or special dietary requests. The proposal should be competitive yet sustainable, ensuring high-quality service without compromising on ingredient quality.
Document Submission Details
All bids must be submitted electronically through the specified government e-marketplace portal (GEM). Supporting documents must include:
- Company registration documents.
- Relevant experience testimonials.
- Technical proposal detailing service processes and quality control.
- Financial proposal including bid prices for the services.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. There may be benefits available to MSEs such as price preferences or technical support, encouraging a diverse range of service providers to participate.
Evaluation Process
Bids will be evaluated based on technical qualifications, experience, and financial proposals. The evaluation will prioritize vendors who meet the required quality standards, possess relevant experience, and submit competitive bidding prices. The aim is to select a bidder that can provide the best value in terms of quality and cost.
Delivery Locations
Meals must be delivered to pre-specified educational institutions located in Gujarat. Each vendor must provide logistics details to ensure timely and efficient delivery to each location.
Contact Information
For any queries related to this tender, interested parties are encouraged to reach out to the appropriate contacts provided in the tender announcement on the GEM platform.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid operational licenses in Gujarat, a track record of providing catering services, particularly to educational sectors, and compliance with local regulations. Companies should also demonstrate their ability to deliver high-quality vegetarian meals on time, ensuring that they cater to any dietary restrictions or preferences.
Bidders must provide several essential certificates including business registration, food safety and hygiene certifications, and any specific licenses mandated by the Education Department. Compliance with health standards is critical in ensuring safe meal preparation and delivery.
The submission process involves presenting all tender documents electronically on the GEM portal. Bidders must ensure their financial and technical proposals are thoroughly detailed and accompanied by necessary certificates to qualify for consideration.
During the price evaluation, several considerations come into play, including the quality of the meals offered, pricing competitiveness, and any additional services provided. Bidders that demonstrate value for money while meeting all technical requirements will have an advantage.
Yes, the tender provides specific benefits for Micro, Small, and Medium Enterprises (MSEs). This includes potential price preferences, special provisions for startup service providers, and encouragement of local participation. Compliance with ‘Make in India’ and local procurement policies is essential for gaining additional advantages during the selection process.
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