Electrical Maintenance Tender for H.T. Sub-Station at Samras Hostel Bhavnagar

This government tender invites qualified electrical contractors to submit bids for providing all-inclusive annual maintenance services for the High Tension (H.T.) Sub-station located at Samras Hostel Building, Bhavnagar. The project is managed by the Bhavnagar Electrical Division under the Roads and Buildings Department of Gujarat. The scope includes routine inspections, preventive maintenance, repairs, and ensuring uninterrupted power supply at the specified location. The tender offers an opportunity for experienced electrical service providers to work on a critical infrastructure project with a completion period of 365 days. The estimated project cost is approximately ₹1,85,718.80, with a bid validity of 90 days. Interested bidders must meet strict eligibility criteria, including valid electrical contractor licenses, GST registration, and financial solvency. The tender process is open, with detailed technical and financial submission requirements, evaluated based on predefined criteria. Key dates, contact details, and downloadable documents are provided for transparency and ease of participation.

The selected contractor will be responsible for the following:

• Routine Inspection and Testing: Conduct regular inspections of the H.T. sub-station equipment to identify potential issues.
• Preventive Maintenance: Perform scheduled maintenance activities to ensure optimal functioning of all electrical components.
• Repairs and Replacements: Address any faults, replace defective parts, and ensure safety standards are maintained.
• Monitoring and Reporting: Maintain detailed logs of activities and report to the department.
• Compliance: Adhere to all safety, environmental, and technical standards specified by the department.

The process involves:

1. Submission of Technical and Financial Bids via the official portal.
2. Bid Evaluation based on eligibility, experience, and financial competitiveness.
3. Awarding of Contract to the successful bidder.
4. Execution of Work within the stipulated period of 365 days.

Key Deliverables	Specifications
Maintenance Schedule	Monthly, Quarterly, and Annual checks
Equipment Standards	Conformity to IS standards
Safety Protocols	Compliance with safety regulations

The contractor must provide all necessary tools, equipment, and manpower to complete the scope efficiently.

Bidders must fulfill the following eligibility requirements:

• ✓ Must possess a valid Electrical Contractor license issued by the IMP Department.
• ✓ Certified copy of Income Tax PAN Card.
• ✓ Solvency Certificate from a Schedule/Nationalized Bank issued in 2025.
• ✓ GST Registration certificate.
• ✓ Valid Registration Certificate in the appropriate class (E-2 Class or above).
• ✓ Submit scanned copies of Tender Fee and EMD in FDR form or exemption certificate.

Qualification Parameter	Requirement
License Validity	Must be valid and issued by competent authority
Financial Standing	Solvency certificate of minimum value as per project cost
Experience	Proven experience in electrical sub-station maintenance
Certification	Valid GST and registration certificates

Only eligible bidders meeting all criteria will be considered for the tender process.

The technical specifications include compliance with IS standards for electrical equipment and safety protocols. The sub-station components should include transformers, switchgear, protection devices, and control panels, all conforming to the following parameters:

Parameter	Specification
Voltage Level	11kV / 433V
Transformer Capacity	As per project requirement
Protection Devices	Overcurrent, earth fault, and differential relays
Control Panels	Fully automated with remote monitoring

The process involves:

• Inspection of existing equipment.
• Testing of protection and control systems.
• Replacement of faulty parts.
• Ensuring safety and compliance with electrical standards.

All work must be executed following safety guidelines and technical standards specified in the tender documents.

The estimated project cost is approximately ₹1,85,718.80. The financial bid should include a percentage rate for the maintenance services. The payment schedule will be linked to milestone completions and submission of satisfactory reports.

Cost Breakdown	Details
Estimated Cost	₹1,85,718.80
Bid Validity	90 days from bid submission
Payment Terms

1. 30% on contract signing 2. 40% after 6 months 3. 30% after successful completion |

Bidders must submit a financial bid in the prescribed format, ensuring transparency and competitiveness.

The bidding process involves the following steps:

1. Download Tender Documents from the official portal.
2. Attend Pre-bid Meeting if scheduled.
3. Prepare and Submit Bids electronically before the deadline.
4. Bid Opening will be conducted publicly on the specified date.
5. Evaluation based on technical and financial criteria.
6. Contract Award to the successful bidder.

Key Dates	Details
Bid Submission Start	06-06-2025 19:30
Bid Submission End	21-06-2025 16:00
Bid Opening	21-06-2025 16:05

**Important:** Ensure all documents and fees are submitted as per instructions to avoid disqualification.

Bids will be evaluated based on:

Criteria	Weightage
Technical competence and experience	40%
Financial competitiveness	30%
Past performance and references	20%
Compliance with eligibility criteria	10%

Minimum qualifying marks in each category must be met. The department reserves the right to reject any bid not meeting the specified standards. Final selection will be based on the highest combined score.

Date	Event	Details
06-06-2025	Bid Start	Bid submission opens
21-06-2025	Bid End	Last date for bid submission
21-06-2025	Bid Opening	Public bid opening at specified venue
21-06-2025	Evaluation	Evaluation of bids
365 days from award	Completion	Expected project completion date

**Critical Dates:** Bid submission deadline and bid opening are on 21-06-2025. Bidders must submit all documents before the deadline to participate.

For queries and assistance, bidders can contact:

Contact Person	Email	Phone
The Deputy Executive Engineer	deelbvn@gmail.com	N/A

Address for correspondence and submission: **The Deputy Executive Engineer, Electrical (R&B) Sub Division, PWD Campus, Panvadi, Bhavnagar, Gujarat**.

Support for digital certification and bid submission can be obtained from (n)code solutions at GNFC Ltd., Ahmedabad, with contact details provided in the tender documents.

Interested bidders are encouraged to attend the free vendor training sessions organized every Saturday at (n)code solutions, GNFC Ltd., Ahmedabad, to understand the bid submission process. All tender documents, including technical specifications and terms, are available for download from the official portal. Ensure compliance with all eligibility and technical requirements to enhance your chances of award. The department emphasizes transparency and fair evaluation, inviting qualified electrical contractors to participate actively.