Tender for Electrical Maintenance at Navsari RSO Office - 2-Year ARC Contract

This government tender invites qualified electrical service providers to submit bids for a two-year ARC (Annual Repair Contract) for electrical maintenance at the Navsari RSO Office, under the Surat Rural Circle. The project aims to ensure reliable electrical operations and maintenance services for the specified office premises. The tender is issued by Dakshin Gujarat Vij Company Ltd. (DGVCL), a key power and energy sector organization in Gujarat. The contract duration is 12 months, with an option for renewal, and the estimated project cost is approximately INR 5,00,000. Bidders must meet specific eligibility criteria, including submission of requisite documents, tender fee, and EMD. The tender process involves multiple stages, including preliminary, technical, and commercial evaluations, with clear deadlines for each phase. Interested vendors should review the detailed scope of work, technical specifications, and terms & conditions before submitting their bids. This opportunity is ideal for electrical contractors and maintenance service providers seeking government contracts in the power sector.

The scope of work involves comprehensive electrical maintenance services at Navsari RSO Office for a period of two years. Key deliverables include:

• Regular inspection and preventive maintenance of electrical systems
• Repair and troubleshooting of electrical faults
• Replacement of faulty components and wiring
• Ensuring compliance with safety standards and regulations
• Maintaining documentation of maintenance activities

The process includes:

1. Initial assessment of electrical systems
2. Planning and scheduling maintenance activities
3. Execution of maintenance tasks as per approved standards
4. Reporting and documentation of work done
5. Coordinating with the office for minimal disruption

✓ Must have valid electrical contractor license and relevant certifications.
✓ Must submit proof of tender fee payment and Earnest Money Deposit (EMD) of INR 5,000.
✓ Must provide technical documentation demonstrating experience in electrical maintenance projects.
✓ Must have completed similar projects with government or reputed private organizations within the last 3 years.

Qualification Criteria	Details
Tender Fee	INR 1180 (proof required)
EMD	INR 5000 (proof required)
Experience	Minimum 2 similar projects in last 3 years
Financial Stability	Turnover of at least INR 10 lakh annually
Technical Capability	Skilled electricians with valid certifications

**Note:** Bidders must submit all required documents as per the specified formats and deadlines to qualify for technical evaluation.

The electrical systems to be maintained include standard AC supply with voltage ratings of 230V/415V. The bidder must ensure:

• Use of IS/IEC compliant components
• Proper grounding and safety measures
• Availability of spare parts for quick repairs
• Compliance with government safety regulations

Technical procedures involve:

• Conducting routine inspections
• Testing electrical systems using calibrated instruments
• Documenting maintenance activities
• Performing corrective actions immediately upon fault detection

Technical Parameter	Specification
Voltage	230V/415V AC
Frequency	50 Hz
Protective Devices	MCB, ELCB
Testing Instruments	Multimeters, Insulation testers

The contractor shall follow a systematic approach to ensure electrical safety and operational efficiency.

The total estimated cost for the two-year contract is INR 5,00,000. The financial bid should include a percentage rate for maintenance services, which will be evaluated as part of the commercial stage. Payment terms are as follows:

• 30% advance upon contract signing
• 40% after 6 months based on satisfactory performance
• 30% after completion of the contract

Cost Component	Amount (INR)
Service Charges	To be quoted as percentage rate
Miscellaneous Expenses	Included in service charges

Bidders must submit a detailed financial proposal along with the bid, ensuring transparency and compliance with the specified payment schedule.

The bidding process involves three main stages:

1. Preliminary Stage: Submission of tender fee, EMD, and basic documents by 02-07-2025. Evaluation scheduled for 03-07-2025.
2. Technical Stage: Submission of technical documents by 02-07-2025, with technical evaluation on 04-07-2025.
3. Commercial Stage: Opening of commercial bids on 07-07-2025, followed by final evaluation.

Bidders must register on the nProcure portal, upload all required documents, and adhere to the deadlines. No physical submissions are accepted. Successful bidders will be notified for contract signing within 15 days of evaluation completion.

The evaluation will be based on:

Criteria	Weightage
Technical competence and experience	40%
Financial proposal	30%
Past performance and references	20%
Compliance with eligibility criteria	10%

Minimum qualifying marks are 60% overall. The highest-scoring bidder will be awarded the contract, provided they meet all technical and financial requirements. The evaluation process emphasizes quality, cost-effectiveness, and bidder reliability.

Date	Event	Details
13-06-2025	Bid Submission Start	Bidders can start submitting bids online
02-07-2025	Bid Submission End	Last date for bid submission at 18:00
03-07-2025	Preliminary Evaluation	Evaluation of documents
04-07-2025	Technical Evaluation	Technical assessment of bids
07-07-2025	Commercial Opening	Opening of financial bids
22-07-2025	Award Notification	Contract award to successful bidder

**Note:** All submissions must be completed before the respective deadlines to be considered.

For queries and assistance, contact:

| Name | C.E.O & S.E (O&M), Dakshin Gujarat Vij Company Ltd. |
| Phone | 9099020863 |
| Address | Nana Varacha Road, Near Gajjar Petrol Pump, Kapodara Char Rasta, Surat-395006 |
| Email | nprocure@ncode.in |

Support is available during working hours for technical and procedural clarifications. Bidders are encouraged to attend vendor training sessions scheduled every Saturday at GNFC Ltd. premises.

All bidders must register on the nProcure portal and procure a valid Digital Certificate for online bid submission. The tender document, including detailed terms, conditions, and specifications, is available for download from the portal. Bidders are advised to review all instructions carefully and ensure timely submission of all required documents to avoid disqualification. The tender process is transparent and governed by government procurement norms, ensuring fair competition.