Gujarat GETCO Wankaner Bi-Annual Cleaning & Upkeep Work Tender - Power & Energy Sector

This government tender invites qualified contractors to undertake bi-annual cleaning and maintenance work at the 220kV Wankaner Substation under GETCO's Wankaner Division in Gujarat. The project encompasses cleaning of the Control Room Building, Switchyard area, Division Office Building, and colony premises for a duration of two years. The tender aims to ensure the optimal functioning and cleanliness of critical power infrastructure, thereby supporting reliable energy transmission. The project scope includes detailed cleaning schedules, maintenance of electrical and civil assets, and ensuring safety standards are met. Eligible bidders must have relevant experience, valid licenses, and financial stability. The tender process is open to experienced firms in power sector maintenance, electrical contractors, and facility management companies. The total estimated cost of the project is approximately ₹13,16,339.64, with a bid validity of 180 days. The process involves submission of technical and financial bids through an online portal, with detailed evaluation criteria to ensure transparency and fairness.

The scope of work includes:

• Regular cleaning and maintenance of the Control Room Building, Switchyard area, Division Office Building, and colony premises.
• Ensuring all electrical and civil assets are maintained in optimal condition.
• Adherence to safety and environmental standards.

The process involves:

1. Conducting initial site assessment.
2. Preparing a detailed cleaning schedule.
3. Executing cleaning and maintenance activities as per schedule.
4. Regular reporting and documentation.
5. Ensuring compliance with all safety protocols.

Key deliverables include:

Item	Specification
Cleaning Frequency	Bi-annual (twice a year)
Areas Covered	Control Room, Switchyard, Office, Colony
Maintenance Standards	As per GETCO guidelines
Safety Compliance	Mandatory

Bidder must provide detailed methodology, schedule, and resource allocation plan in their technical bid.

✓ Must have valid firm registration certificate with GETCO.
✓ Proven experience in electrical and civil maintenance projects, supported by relevant PO & 3A documents.
✓ Valid Electrical Contractor’s License.
✓ Active GST registration and PAN card.
✓ Bank solvency certificate covering 20% of the tender value.
✓ Details of Partners/Directors and Partnership Deed if applicable.
✓ Power of Attorney, if applicable.
✓ PF registration.
✓ Tender fee and EMD payment slips with UTR transaction numbers.

Financial Qualification	Requirement
Minimum Turnover	Rs. X Lakhs (specify based on bidder's financials)
Bank Solvency	Rs. 26,26,672.80 (20% of estimated cost)

Bidders must submit all documents in the specified format to qualify for the tender.

The technical specifications include:

Parameter	Requirement
Cleaning Materials	Environmentally friendly, approved
Equipment	Suitable for electrical and civil cleaning
Safety Standards	Compliant with Indian Electricity Rules
Procedure	Sequential cleaning of each area, documented with photographs
Inspection	Regular site inspections by GETCO officials

Bidder should follow the detailed technical guidelines provided in the tender document and demonstrate capability through past project reports and technical methodology.

The estimated contract value is approximately ₹13,16,339.64. The financial bid should include:

Cost Component	Amount (INR)
Total Estimated Cost	13,16,339.64
Bid Security (EMD)	Rs. 20,000
Tender Fee	Rs. 1,180

Payment terms include an initial mobilization advance, progress payments based on milestones, and final payment upon completion. Bidders must submit detailed cost breakdowns in their financial proposals. The bid validity period is 180 days from the bid opening date.

The bidding process involves:

1. Downloading the tender document from the official portal.
2. Attending the free vendor training session scheduled every Saturday.
3. Submission of technical and financial bids electronically before the deadline.
4. Opening of technical bids for eligibility verification.
5. Evaluation of technical bids followed by financial bid opening for qualified bidders.

Key Dates	Details
Bid Submission Start	13-06-2025 18:30
Bid Submission End	04-07-2025 16:00
Tender Opening (Technical)	04-07-2025 16:30
Tender Opening (Commercial)	04-07-2025 17:00

All submissions must be in the prescribed electronic format, and physical submissions are not accepted.

Evaluation will be based on:

Criteria	Weightage
Technical competence and experience	50%
Financial bid	30%
Past performance and references	20%

Minimum qualifying scores are required in each category. The highest combined score will determine the successful bidder. Transparency and adherence to tender guidelines are mandatory for evaluation.

Date	Event	Details
13-06-2025	Tender Notice Release	Tender published online
04-07-2025	Bid Submission Deadline	Last date for bid submission at 16:00
04-07-2025	Technical Bid Opening	16:30
04-07-2025	Commercial Bid Opening	17:00
10-07-2025	Award Notification	Expected date for award announcement

All bidders must adhere to these deadlines for successful participation.

For queries and support, contact:

| Name | Superintending Engineering, GETCO, Gondal |
| Email | setrgondal.getco@gebmail.com |
| Phone | +91-79-40007517, 40007514, 40007515 |
| Address | Superintending Engineering, Circle office, GETCO, Gondal, Gujarat |

Bidders are encouraged to clarify doubts before submission and attend the vendor training sessions for technical guidance.

Bidders must ensure all documents are submitted in the specified format and within the deadline. The tender process is fully online, and physical submissions will not be accepted. The detailed tender document provides comprehensive instructions, technical specifications, and terms & conditions. Interested firms should verify their eligibility and prepare all required documentation in advance to ensure smooth participation. The project emphasizes safety, quality, and timely completion, aligning with GETCO’s standards for power infrastructure maintenance.