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The Haryana State Electronics Development Corporation Ltd. (HARTRON) is pleased to announce a tender for the procurement of 1795 Workstations, categorized under the Electronics and Information Technology sector. The issuing authority for this tender is the Electronics and Information Technology Department, Haryana. This document outlines the essential details, scope of work, eligibility criteria, technical and financial requirements, and other essential provisions for potential bidders.
Scope of Work and Objectives
The main objective of this tender is to procure a total of 1795 Workstations to enhance the department's operational capacity. The workstations will serve various functions within the Electronics and Information Technology Department, focusing on improving efficiency, streamlining processes, and upgrading existing infrastructure. Bidders are required to provide a comprehensive plan that details the specifications, installation, and maintenance provisions for these workstations.
Eligibility Criteria
Eligible bidders must fulfill the following conditions:
- Registration as a legal entity.
- Minimum average annual turnover of 875 Lakhs in the previous three financial years.
- Proven track record with at least 3 years of experience in supplying IT hardware, specifically workstations or similar items.
- Submission of certificates, including an Original Equipment Manufacturer (OEM) Authorization Certificate.
Bidders seeking exemption from the experience or turnover criteria must submit supporting documents for evaluation.
Technical Requirements
All workstations must meet specific technical standards and specifications as outlined in the attached technical documents. Bidders are also required to adhere to quality standards that align with industry norms to ensure reliability and performance. Compliance with applicable certificates and standards must be adequately documented during the bid submission.
Financial Requirements
Bidders must ensure the following financial details are met:
- Earnest Money Deposit (EMD) of 350,000 INR.
- Pricing must be competitive and offered according to the total value-wise evaluation method.
- Bidders should present a clear payment term, including any options for advance payments or phased payments upon delivery milestones.
Document Submission Details
Bidders must submit the following documents as part of their proposal:
- Experience Certificates
- Past Performance Statements
- Compliance with BoQ specifications
- Turnover Certificates
- OEM Annual Turnover documentation
- Any additional documents as specified in the detailed tender documents.
Documents must be provided in accepted formats, ensuring clarity and completeness.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSE) and start-up firms by providing specific benefits and considerations within the scope of the procurement policy. Interested bidders from these categories are encouraged to highlight their status and applicable certifications within their bid documentation.
Evaluation Process
The evaluation will adhere to a total value-wise evaluation method. Only the 50% lowest priced technically qualified bidders will move forward in the evaluation process. It is crucial for bidders to ensure that their submissions are thorough and meet all technical and financial specifications to qualify.
Delivery Locations
The workstations must be delivered to designated locations set forth by the Electronics and Information Technology Department, Haryana. The exact locations can be detailed upon successful bidding.
Contact Information
Potential bidders are encouraged to direct their inquiries to the dedicated procurement email listed on the official document uploads. For any further clarifications required during the submission period, responses will be provided within a timeframe of 2 days for technical clarifications.
For more comprehensive details and to download tender documents, please refer to the following links:
Bidders are encouraged to review all information thoroughly to ensure a competitive proposal that meets the Haryana State Electronics Development Corporation's needs.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having a minimum average annual turnover of 875 Lakhs over the last three financial years, and possessing 3 years of experience in distributing workstations or similar IT hardware. Bidders must also provide OEM Authorization and adhere to document submission guidelines.
Required certificates include the Original Equipment Manufacturer (OEM) Authorization Certificate, Experience Certificates, Compliance with BoQ specifications, and others as requested in the Additional Terms and Conditions (ATC) within the main tender document.
Bidders must ensure thorough registration with the respective procurement platforms and provide relevant documentation demonstrating their qualifications and capabilities in the bid submission to align with tender requirements.
Documentation must be submitted in formats such as PDF, DOC, or any specified format outlined in the tender documentation to ensure clarity. Additionally, the documentation must be complete and easily accessible for evaluation.
Bidders must refer to the specific technical requirements outlined in the attached documents, ensuring the workstations meet industry standards for performance, reliability, and operational capacity.
All workstations submitted must comply with established quality standards, ensuring durability, performance, and compatibility with existing department infrastructure. Certificates proving adherence to quality standards must be included in the submission.
Yes, compliance with standards outlined in the BoQ specifications must be demonstrated, and appropriate documentation may be required to ensure all technical and financial aspects are thoroughly evaluated.
Testing criteria will include a thorough assessment of performance metrics, reliability under operational stress, and adherence to specified technical requirements and industry standards before final delivery.
An EMD of 350,000 INR is necessary and should be submitted alongside the bid proposal, ensuring compliance with all guidelines outlined in the tender documentation.
Winners of the tender will be required to provide a performance security as specified in the tender document, ensuring that all commitments are fulfilled as per the agreed terms of service and delivery.
Bidders must clearly outline their proposed payment terms during the submission, detailing whether they will require an upfront deposit, milestone payments, or other terms suitable for delivering the workstations.
The pricing evaluation will be conducted based on the total value-wise evaluation method, giving particular attention to the lowest priced technically qualified bids to ensure value for the department.
Submissions should ideally be made electronically through the designated procurement platform as specified in the tender announcement, ensuring all required documents are uploaded and meet submission deadlines.
The evaluation process will involve technical assessment followed by financial analysis of bids, ensuring that only those meeting criteria proceed to the awarding stage. Transparency and fairness are critical throughout this process.
Results will be communicated through the procurement platform, with notifications sent to eligible bidders who successfully qualify through both technical and financial evaluations.
MSEs participating in this tender may benefit from specific preferences in evaluation criteria, with certain relaxations in experience and turnover criteria, encouraging enhanced participation from smaller firms.
Startups may apply and are encouraged to present their qualifications, with provisions set to support their inclusion within the tender, especially in meeting compliance standards and benefiting from exemptions as applicable.
The initiative aligns with the ‘Make in India’ policies by promoting local production and procurement processes, ensuring a focus on using domestically manufactured products and input materials within all submissions.
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