Tender Title: Vehicle Hiring Service - Per Vehicle-Day Basis - Sedan

Reference Number: GEM/2025/B/6158102
Issuing Authority: Energy and Petro Chemicals Department, Gujarat

The Vehicle Hiring Service - Per Vehicle-Day basis - Sedan tender aims to procure a reliable and efficient vehicle hiring service on a per-day basis, specifically for Sedan vehicles. This initiative is designed to meet the transportation needs of the Energy and Petro Chemicals Department throughout the state of Gujarat, enhancing mobility for its operations and official duties.

Scope of Work and Objectives

The main objective of this tender is to select qualified service providers who can deliver vehicle hiring services that are efficient, timely, and cost-effective. The scope includes:

• Provision of Sedan vehicles for departmental use.
• Ensuring that vehicles are well-maintained, insured, and compliant with local regulations.
• Offering flexible hiring terms to accommodate variable usage patterns and departmental requirements.

Eligibility Criteria

Eligible bidders must fulfill the following requirements:

• Must be a registered entity with the requisite legal documentation.
• Proven track record in providing similar vehicle hiring services.
• Compliance with all local transportation and vehicle safety regulations.
• Capability to provide vehicles within the required timeframes.

Technical Requirements

Bidders are required to provide:

• Detailed specifications of the Sedans proposed for hire.
• Evidence of regular maintenance checks and operational readiness of vehicles.
• Insurance documentation that covers the hired vehicles.
• Compliance with environmental and safety standards as specified by local laws.

Financial Requirements

Bidders must also adhere to the following financial criteria:

• Submission of a competitive pricing proposal indicating the per-day rental cost for Sedan vehicles.
• Documentation of financial stability, including bank statements and financial reports that demonstrate the ability to support the bid.

Document Submission Details

All necessary documentation must be submitted as per the guidelines outlined in the tender documents. This includes eligibility proofs, financial proposals, and any additional information requested.

Special Provisions

This tender has special provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and Startups, promoting local business development and enhancing access to government contracts.

Evaluation Process

The evaluation will be conducted based on the criteria of technical qualifications, financial viability, and service delivery capacity. Only bids that meet the minimum standards will be considered for further evaluation and selection.

Delivery Locations

The hired vehicles will be expected to operate within various designated locations throughout Gujarat, adhering to the operational requirements set forth by the Energy and Petro Chemicals Department.

Contact Information

For further particulars regarding this tender, vendors are encouraged to reach out to the Energy and Petro Chemicals Department through the official communication channels provided in the tender documentation.

In summary, the Vehicle Hiring Service tender not only aims to streamline the vehicles' operational needs of the government but also to foster local business participation. Interested parties are urged to prepare their submissions diligently and ensure compliance with all specified criteria.