Tender Title: Repair, Maintenance, and Installation of Plant/Systems/Equipments

Reference Number: GEM/2025/B/6115115

The Energy and Petro Chemicals Department Gujarat invites qualified bidders to submit proposals for the Repair, Maintenance, and Installation of Plant/Systems/Equipments. This tender seeks to ensure that essential systems and equipment are well-maintained and operational to support the operational requirements of various industrial units within the purview of the department.

Scope of Work and Objectives

The scope of work encompasses a comprehensive range of activities including the repair, maintenance, and installation of various plant systems and equipment related to power generation and distribution. The objective is to maintain optimized operational efficiency and to prevent disruptions caused by equipment failure. Bidders are required to evaluate existing equipment, propose modifications where necessary, provide routine maintenance, and ensure adherence to all relevant safety guidelines.

Eligibility Criteria

To qualify, bidders must be registered entities in their respective industry sectors, demonstrating consistent operational history in similar repair and maintenance contracts. They should comply with all regional regulations and possess necessary licenses. Proof of experience, financial stability, and availability of skilled personnel will be evaluated.

Technical Requirements

Bidders must have demonstrable experience in handling tasks related to plant maintenance and installation. A detailed project plan outlining methodologies, timelines, and resource allocation must be included in the proposal. Bidders should also meet specific standards related to equipment safety and operational compliance.

Financial Requirements

The financial proposal should detail all costs involved in the execution of the contract, including labor, materials, and overheads. Bidders may be required to provide financial statements demonstrating stability and capability to undertake the project. It is important to ensure that the financial documentation meets the department's transparency and accountability guidelines.

Document Submission Details

All submissions must be made electronically through the prescribed government e-procurement platform. Bidders should ensure that all documents are signed appropriately, including but not limited to the technical and financial proposals. It is imperative to adhere to the document format specifications as outlined in the tender guidelines.

Special Provisions

This tender includes special provisions aimed at supporting Micro, Small, and Medium Enterprises (MSEs) and startups. These entities may be eligible for preferential treatment in the evaluation of bids, fostering inclusivity and opportunity in the tender process.

Evaluation Process

Bids will undergo a thorough evaluation process based on technical requirements, financial proposals, and compliance with eligibility criteria. The evaluation committee will assess bids for completeness, alignment with the scope of work, and value for money. The lowest compliant bid may not necessarily be awarded the contract; the evaluation will consider the quality of proposals and capacity to deliver.

Delivery Locations

All services under this tender will be delivered across various operational facilities as dictated by the Energy and Petro Chemicals Department. Delivery locations will be confirmed upon the award of the contract.

Contact Information

For additional inquiries or clarification concerning this tender, it is recommended to reach out through the official communication channels provided on the e-procurement platform.