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Tender Title: Repair, Maintenance, and Installation of Plant/Systems/Equipments
Reference Number: GEM/2025/B/6086394
Issuing Authority/Department
The issuing authority for this tender is the Energy and Petro Chemicals Department Gujarat. This department plays a critical role in the development and maintenance of energy and petrochemical systems essential for the functioning of the industry's infrastructure.
Scope of Work and Objectives
The objective of this tender is to procure services for the repair, maintenance, and installation of various plants, systems, and equipment primarily within the electrical systems domain. The scope of work includes but is not limited to:
- Routine assessments and maintenance of electrical installations.
- Urgent repair services for malfunctioning equipment.
- Overhauls and upgrades of existing systems to enhance efficiency and safety.
The selected service providers will be expected to deliver quality workmanship, ensuring minimal downtime and adherence to safety standards throughout the execution of the contract.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet specific eligibility criteria, which include:
- Being a legally registered entity with the required licenses to operate within this sector.
- Proven experience in similar repair and maintenance projects.
- Availability of necessary workforce and technical capabilities.
Technical Requirements
Prospective bidders should demonstrate technical competency, adhering to high industry standards. Key requirements include:
- Skilled personnel with relevant certifications in electrical installation and maintenance.
- Demonstrated proficiency in implementing safe operational procedures.
- Capability to provide detailed technical documentation related to previous projects.
Financial Requirements
Bidders should be transparent regarding their financial status. They must provide:
- Financial statements from the last two fiscal years.
- Documentation reflecting the capability to manage financial transactions related to contract execution.
Document Submission Details
Bids must be submitted in a clear and organized manner. Essential documents include:
- Tender proposal
- Technical qualifications
- Financial statements
- All pertinent certifications supporting eligibility
Special Provisions
This tender has special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. This initiative aims to encourage participation from emerging businesses, providing equal opportunities in the tendering process.
Evaluation Process
All submitted tenders will undergo a thorough evaluation process, ensuring adherence to the key requirements outlined. Important criteria for evaluation will include:
- Compliance with technical specifications
- Financial viability
- Previous experience and delivery timelines
Bids will be scrutinized based on merit, ensuring that the best-qualified suppliers are chosen.
Delivery Locations
All work contracted under this tender will be implemented across various identified sites within Gujarat, as specified in the tender documentation.
Contact Information
For inquiries regarding this tender, potential bidders should reach out through official communication channels provided by the issuing department. It is important to ensure all communication aligns with the regulations outlined in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity with valid licenses, demonstrated experience in providing repair and maintenance services, and a qualified workforce available to perform the specified tasks. Bidders must also present certifications associated with their qualifications to meet technical standards.
Bidders need to provide specific certificates that demonstrate compliance with safety regulations and industry standards. This may include ISO certifications or other relevant technical qualifications, which affirm both capability and quality assurance necessary for executing the contract.
The registration process involves submitting the necessary documentation through the designated online portal or as specified in the tender documentation. This includes filling out forms detailing your entity’s information, along with the required certifications and financial documents that showcase your ability to fulfill the contract.
The payment terms are clearly defined in the tender documentation, which includes milestone payments linked to the completion of specific phases of the project. All bidders should examine these terms carefully to understand cash flow implications related to their services and deliverables.
Yes, there are specific provisions for Micro, Small, and Medium Enterprises (MSEs) in this tender framework. MSEs are encouraged to participate as the tendering process includes incentives designed to support and enhance their participation, thereby stimulating innovation and entrepreneurship in the energy sector.
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