Energy Department Madhya Pradesh Tender by Madhya Pradesh Power Generating Company Limited (mppgenco) Jabalpur (GEM/2025/B/5950867)
Office Suite Software (V2),Security and Protective Software including Antivirus,Toner Cartridges /
Tender Timeline
Tender Title: Supply and Installation of Software and Toner Cartridges
Reference Number: GEM/2025/B/5950867
Issuing Authority/Department: Energy Department Madhya Pradesh
Organization Name: Madhya Pradesh Power Generating Company Limited
The tender is aimed at procuring Office Suite Software, Security and Protective Software (including Antivirus), and Toner Cartridges / Ink Cartridges for printers. This initiative seeks to enhance the operational efficiency of the Energy Department by equipping it with essential software tools and consumables necessary for seamless administrative and operational functions. The total quantity being procured under this tender is 26 items, divided into specified categories, with a clear emphasis on quality and compatibility standards.
Scope of Work and Objectives
The primary objective is to ensure the provision of high-quality office suite software and security solutions (like antivirus software) that cater to the evolving needs of the department. Additionally, the procurement of toner cartridges and consumables aims to sustain printing operations effectively. The successful bidder will be responsible for the complete delivery and necessary installation of the software, as well as the provision of consumable items.
Eligibility Criteria
To participate in this tender, bidders must meet several eligibility criteria, including being a registered entity with the requisite documentation. Specific emphasis is placed on having experience in similar procurement projects. Bidders claiming exemptions in terms of experience must provide appropriate supporting documents for evaluation.
Technical Requirements
The technical specifications include compliance with quality standards pertinent to software and hardware products. The technical requirements also include extensive compatibility checks with existing infrastructure, ensuring that all software installed operates coherently within the current systems of the Energy Department.
Financial Requirements
Bidders are required to demonstrate their financial stability through the submission of relevant documents, including balance sheets, profit and loss statements, and any additional financial certifications mandated in the Alternates to the Terms and Conditions (ATC).
Document Submission Details
Bidders should submit their commercial and technical documents through the specified online portal. Mandatory attachments include certificates requested in the ATC, alongside any documents substantiating claims for exemption from experience or turnover criteria. All submissions must adhere to a structured format, ensuring clarity and compliance with submission guidelines.
Special Provisions
To foster inclusive participation, the tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs). MSEs may avail exemptions from certain eligibility criteria, thus encouraging broader participation from diverse business sectors. Startups are also encouraged to apply, given that they meet the requisite qualifications.
Evaluation Process
The evaluation will follow a Total Value Wise Evaluation methodology. Bid compliance will be assessed based on both technical and financial criteria. There is also a provision for technical clarifications, allowing evaluators to seek additional information from bidders within a 5-day window during technical assessments.
Delivery Locations
The successful bidder will be required to deliver all items to the designated locations as specified by the Energy Department Madhya Pradesh. The delivery process must adhere to structured timelines to ensure minimal disruption to departmental operations.
Contact Information
For any inquiries or further clarifications regarding this tender, relevant contact information may be provided through the tender documentation. Bidders are encouraged to reach out via the communication channels prescribed within the main document.
Additional Information
Further details regarding the tender, including downloadable documents, methodologies, requirements, and comprehensive criteria, can be accessed through the central procurement portal provided by the issuing authority. All interested parties are urged to review the comprehensive tender documents to ensure alignment with the submission criteria.
Download the Main Document
Refer to Document on Categories and Trials Allowed
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant experience and expertise in the procurement of software and consumables. Bidders must provide necessary documentation to demonstrate compliance with these eligibility requirements, including financial statements and, if applicable, supporting documents for any exemptions.
Bidders must adhere to specific technical specifications outlined in the tender, ensuring that the office suite software and antivirus solutions meet acceptable quality standards and are compatible with the existing infrastructure of the Energy Department. Compliance with established quality standards is crucial.
Bidders are required to submit an Earnest Money Deposit (EMD) as part of the bidding process, the details of which can be found in the tender documentation. Also, a performance security, typically a fraction of the contract value, is mandated to guarantee contractual compliance post-award.
All tender documents are to be submitted electronically through the specified portal. It is important to adhere to accepted document formats as articulated in the tender, which typically includes PDF and other digital standards for clarity and verification.
Micro, Small, and Medium Enterprises (MSEs) benefit from exemptions in certain eligibility criteria allowing broader participation. This reflects an ongoing commitment to promoting inclusivity and ensuring that smaller bidders have a level playing field in government procurement processes.
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