Tender Title: Supply of Portable Fire Extinguishers as per BS EN Standards

Reference Number: GEM/2025/B/6123714

Issuing Authority:

Energy Department, Madhya Pradesh

The Energy Department of Madhya Pradesh invites bids for the procurement of Portable Fire Extinguishers (V3) compliant with BS EN Standards. This tender aims to enhance the safety measures in various establishments by equipping them with reliable and effective fire extinguishers. The tender emphasizes the importance of adhering to international standards for quality and safety in fire safety equipment.

Scope of Work and Objectives

The primary objective of this tender is to acquire a total of 30 Portable Fire Extinguishers that meet the defined specifications. The selected supplier will be responsible for delivering the extinguishers that comply with established standards ensuring utmost safety during use. This procurement is a crucial step towards improving fire safety in public and private spaces within the state.

Eligibility Criteria

To be eligible for this tender, bidders must meet certain criteria. These include:

• Being a registered entity in the relevant field of fire safety equipment supply.
• Demonstrating previous experience in providing Portable Fire Extinguishers or similar products.
• Compliance with all applicable industry regulations.

Technical Requirements

Bidders must meet the following technical specifications:

• Fire extinguishers must conform to BS EN standards.
• They must include necessary safety certifications indicating compliance with quality standards.
• Product details such as model, weight, and functionality must be provided in the proposal.

Financial Requirements

Bidders will have to submit financial documentation that includes:

• A detailed pricing table for the quoted extinguishers.
• Proof of financial stability and ability to fulfill the tender requirements.
• Detailed payment terms that comply with the department's financial regulations.

Document Submission Details

All tender submissions must be submitted electronically, including:

• Technical proposals that meet all specifications outlined in the tender document.
• Financial proposals submitted separately as indicated in the tender instructions.
• All documents must be submitted in an accepted format (PDF preferred) within the stipulated timeframe.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to participate in this tender. They may benefit from simplified documentation processes and evaluation criteria. This aligns with the government’s initiative to promote and support emerging businesses in the fire safety equipment sector.

Evaluation Process

The evaluation of the submitted bids will follow these steps:

• Documentation compliance checks to ensure all required documents are submitted.
• Technical evaluations to assess the quality and conformity of the proposed extinguishers.
• Financial assessments based on pricing and payment terms. This structured evaluation ensures a fair selection process for the best-fit suppliers while adhering to transparency principles.

Delivery Locations

The delivery of the Portable Fire Extinguishers will be directed to specified locations within the state of Madhya Pradesh. Suppliers must ensure timely delivery upon order placement.

Contact Information

For questions or clarifications regarding the tender, vendors are encouraged to reach out via the official contact provided in the published tender portal. All communications must be conducted semi-formally and documented appropriately.

This tender presents a valuable opportunity for suppliers in the fire protection industry to contribute to enhancing safety protocols in Madhya Pradesh. Organizations aiming to boost their visibility and participation in public procurement are urged to consider submitting their bids in accordance with the outlined requirements.