The GEM/2025/B/6174286 tender is issued by the Energy Department Uttar Pradesh, focusing on the Repair, Maintenance, and Installation of Plant/Systems/Equipments, specifically for the 400 KV Substation. This document outlines the scope, objectives, eligibility criteria, and other key elements pertinent to this tender.

Scope of Work and Objectives

The primary objective of this tender is to secure the services of a qualified contractor for the comprehensive repair, maintenance, and installation of systems and equipment associated with the 400 KV substation. The selected vendor will be responsible for ensuring that all work is executed in compliance with industry standards, ensuring optimal performance and safety of the substation operations. This includes, but is not limited to, technical assessments, routine maintenance, feeding materials and spare parts, installation of equipment, and emergency repair operations.

Eligibility Criteria

To be eligible for participation in this tender, bidders must meet the following requirements:

• Be a registered entity in India.
• Hold relevant licenses and certificates applicable to the installation and maintenance of electrical systems.
• Provide proof of experience and past performance in managing projects of similar scope and scale.
• Maintain financial stability and capacity to undertake the outlined works effectively.

Technical Requirements

Bidders must adhere to the following technical specifications:

• All materials used must meet the recognized quality standards for electrical installations.
• The installation processes followed must comply with local, national, and international electrical safety standards.
• A detailed operational methodology must be submitted with the bid to ensure clarity on how the work will be conducted.

Financial Requirements

Bidders must demonstrate their financial capability to fulfill the terms of the contract:

• Accurate and complete submission of tax returns and financial statements for the past three years.
• The exact Earnest Money Deposit (EMD) must be specified in the tender submission, ensuring that it meets the stipulated percentage of the total bid value.
• Compliance with payment terms as defined in the contractual agreement.

Document Submission Details

All proposals must be submitted electronically through the designated portal. Bidders should ensure that all required documents, including technical and financial proposals, are completed in the prescribed format and uploaded by the submission deadline. Misleading or incomplete documentation may lead to disqualification from the tender process.

Special Provisions

Provisions exist to favor Micro, Small, and Medium Enterprises (MSEs), as well as startups. These may include financial benefits or eligibility for procurement processes aimed at encouraging participation from smaller firms and fostering innovation within the sector.

Evaluation Process

The evaluation of bids will be conducted based on a set criterion focusing on:

• Compliance with technical specifications
• Financial viability
• Quality of previous works
• Overall pricing structure

Bids will be evaluated in accordance with the regulations set forth by the issuing authority to ensure fairness and transparency in the selection process.

Delivery Locations

The delivered services will primarily take place at the 400 KV Substation locations prescribed by the Uttar Pradesh Energy Department. All logistical considerations and compliance with local regulations will be the responsibility of the awarded contractor.

Contact Information

For further inquiries, prospective bidders should reach out through the designated communication channels provided in the tender notice. It is recommended to address questions related to technical specifications or document requirements to ensure clarity and adherence to the tender guidelines.