Food and Supplies Department, West Bengal Tender by West Bengal State Warehousing Corporation (GEM/2025/B/6069237)
Smartphone (V2)
Tender Timeline
Tender Title: Supply of Smartphones
Reference Number: GEM/2025/B/6069237
Issuing Authority
The tender is issued by the Food and Supplies Department, West Bengal. This department is committed to ensuring that the procurement and supply of essential goods meets the growing demands of the state's populace while adhering to quality standards and regulations.
Scope of Work and Objectives
The primary objective of this tender is to procure 110 units of Smartphones (V2) for distribution and use within various departments under the Food and Supplies Department. The successful vendor will be responsible for providing smartphones that meet specific technical criteria, ensuring functionality as per the requirements laid out in the documentation. The emphasis is on high-quality products that align with the state's standards and users' needs.
Eligibility Criteria
To participate in this tender, bidders must fulfill certain eligibility requirements:
- Must be a registered entity in the relevant industry.
- Demonstration of previous experience in supplying smartphones or related technology products.
- Compliance with any necessary certifications that uphold quality and safety standards.
Technical Requirements
The smartphones supplied must meet the following technical specifications:
- Must be of the latest model and have specified features such as processor speed, battery life, camera quality, and operating system.
- Must adhere to local approval standards.
- Quality assurance metrics should be established to ensure all supplied devices are functioning and free from defects.
Financial Requirements
Bidders must have the financial capacity to fulfill the contract and must offer competitive pricing. Details regarding the price evaluation considerations will be based on the quality offered relative to the cost, ensuring the department receives the best value.
Document Submission Details
All tender-related documents must be submitted electronically through the official e-procurement platform. Bidders are required to provide:
- Technical proposal
- Financial bid
- Any other supporting documents that prove eligibility and compliance with the specifications.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Special provisions may be implemented to facilitate their involvement, subject to eligibility verification.
Evaluation Process
The evaluation of submitted bids will be conducted transparently based on:
- Compliance with technical specifications.
- Pricing strategies.
- Past performance records and references.
Delivery Locations
The smartphones must be delivered to designated locations specified by the Food and Supplies Department across West Bengal. It is crucial that deliveries are made promptly and in adherence to the specified timelines.
Contact Information
For further inquiries regarding this tender, bidders can refer to the contact details provided on the official e-procurement website. It is advised to check the platform for any additional notes or instructions that may be relevant to the tendering process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The qualification requirements for participation in the tender generally include being a registered entity with experience in supplying similar technological products. Bidders must exhibit compliance with local laws, including certifications that reflect adherence to quality and safety standards. Financial stability is also a consideration, ensuring bidders have the capability to deliver the required products without any disruptions.
The technical specifications for the smartphones must include specifications like up-to-date processor technology, camera quality, battery performance, and operating system functionalities. Bidders should ensure that their products comply with any relevant technical standards mandated by the Food and Supplies Department, which may be outlined in the tender documentation.
An Earnest Money Deposit (EMD) may be required as part of the submission process, intended to ensure that bidders are serious about their proposals. The specific amount and details regarding the payment process should be detailed in the tender document. Compliance with EMD requirements demonstrates financial commitment and good faith from the participating bidders.
Bids must be submitted electronically via the official procurement platform. The submission should include a technical proposal, a financial bid, and any necessary compliance documents. It is important to follow all instructions regarding the submission format and deadlines as outlined in the tender documentation to ensure successful participation.
This tender promotes inclusivity for Micro, Small, and Medium Enterprises (MSEs) and may offer specific advantages to encourage their participation. These benefits can include relaxed eligibility criteria, financial incentives, or special procurement policies aimed at supporting local businesses. It’s beneficial for MSEs to review the tender documentation carefully to understand the full scope of available provisions.
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