Forest Department Uttar Pradesh Tender by Uttar Pradesh Forest Corporation (GEM/2025/B/6141173)
Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - Office Space; 1143
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Tender Title: Repair, Maintenance, and Installation of Plant/ Systems/ Equipments (Version 2) - Office Space
Tender Reference Number: GEM/2025/B/6141173
Issuing Authority/Department: Forest Department Uttar Pradesh
Scope of Work and Objectives
The primary vision for this tender is to engage qualified service providers for the repair, maintenance, and installation of plant, systems, and equipment that pertain to office spaces utilized by the Forest Department of Uttar Pradesh. This encompasses a comprehensive assessment of existing installations, prompt repairs to ensure operational efficiency, and effective installations of new systems and equipment as required. The intention is to maintain a fully functional office environment that supports departmental operations effectively.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility requirements. These generally include being a legally registered entity that has the capability to deliver the requested services, having prior experience in similar works, and holding applicable licenses and certifications that validate their technical proficiency.
Technical Requirements
Bidders are expected to provide evidence of their technical capabilities, including relevant experience in repair and maintenance services specific to office spaces. This includes familiarity with various office plant systems, equipment maintenance standards, and installation protocols. Technical proposals should detail methodologies and frameworks that will be utilized in executing the project.
Financial Requirements
Bidders must demonstrate financial stability to ensure their capacity to fulfill the contract. Documentation such as financial statements, bank solvency certificates, and proof of tax compliance may be required. A detailed pricing structure must also be provided, outlining all associated costs with the maintenance and installation services.
Document Submission Details
All submissions must be completed electronically through the specified platform. It is imperative that bidders provide all required documentation, which typically includes a technical proposal, financial proposal, and any additional supporting materials requested in the tender guidelines. The specific submission formats will be specified in the documentation attached to this tender.
Special Provisions
The tender highlights special provisions aimed at encouraging Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders qualifying under these categories may receive certain benefits during the evaluation process, promoting inclusivity and opportunity for smaller entities in public procurement.
Evaluation Process
The evaluation of submitted bids will traverse both technical and financial assessments. Bidders must achieve a minimum threshold in the technical evaluation to be eligible for consideration in the financial analysis. This two-stage evaluation process aims to ensure that proposals not only meet the technical specifications but also comply with budgetary constraints.
Delivery Locations
Services under this tender will primarily be required at various office locations managed by the Forest Department of Uttar Pradesh. Bidders should be mindful of logistical considerations while drafting their proposals, ensuring they can mobilize resources effectively to the specified locations.
Contact Information
For further inquiries relating to the tender, interested bidders are encouraged to reach out directly to the Forest Department Uttar Pradesh contact personnel listed in the official documents. Additional clarification can be sought to aid in the preparation of competitive bids.
In summary, this tender offers a robust opportunity for service providers specializing in office plant and system management to contribute to essential government operations. Bidders are encouraged to reflect thoroughly on requirements and present proposals that demonstrate their commitment to quality and compliance.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the necessary certifications to deliver repair, maintenance, and installation services. Bidders should present evidence of relevant experience in similar projects and possess valid licenses to operate within the specified industry. Additionally, compliance with regulatory standards is necessary to ensure a successful bid submission.
Bidders must adhere to rigorous technical specifications, which outline the expectations for the quality of services rendered, including the proficiency in handling office plant systems and equipment. Submissions should detail methodologies for maintenance and installation practices, as well as an understanding of quality standards applicable to the industry.
Typically, an earnest money deposit (EMD) is required to demonstrate the seriousness of the bid. The exact amount and submission process for the EMD will be detailed within the tender documentation. Bidders should ensure timely preparation of these funds to avoid complications during the proposal process.
All documents related to the tender must be submitted electronically via the designated portal. Bidders must ensure their proposals are complete, formatted correctly, and submitted by the deadline outlined in the tender guidelines to avoid disqualification.
Yes, the tender includes special provisions that benefit Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders qualifying under these categories may enjoy tailored evaluation benefits and support throughout the bidding process, encouraging these entities to engage actively in government contracts and promote local development.
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