Tender Title: Custom Bid for Services - Hiring of External Agency for Duct Cleaning of HVAC Ducts
Reference Number: GEM/2025/B/6146941
Issuing Authority: GAIL India Limited
Department: Ministry of Petroleum and Natural Gas
Scope of Work and Objectives
The objective of this tender is to engage a competent external agency for the comprehensive duct cleaning of HVAC (Heating, Ventilation, and Air Conditioning) ducts located at the Control Room and Technical Building of GAIL Hazira Compressor Station. This service aims to improve air quality, enhance system efficiency, and extend the operational life of HVAC systems. The contractor will be responsible for executing a thorough cleaning process in compliance with all safety and quality standards.
Eligibility Criteria
To qualify for this tender, bidders must be a registered entity in good standing with relevant regulatory bodies. They should possess certifications and experience in HVAC system cleaning services, demonstrating past performance in similar projects. Additionally, financial stability and capability to undertake the scope of work is required.
Technical Requirements
Bidders must follow specified technical requirements, which include:
- Demonstrable knowledge of the latest HVAC cleaning techniques.
- Availability of specialized equipment suitable for duct cleaning.
- Compliance with industry standards for cleanliness and safety.
Financial Requirements
Bidders are expected to provide financial statements evidencing their solvency and ability to meet the financial obligations of the contract. A detailed financial proposal must accompany the submission, outlining all costs associated with the duct cleaning service.
Document Submission Details
All tenders must be submitted electronically through the designated platform. Bidders should ensure their documentation is clear, complete, and submitted before the stipulated deadline. Required documents typically include:
- Company profile.
- Relevant certifications and licenses.
- Financial statements.
- Proposed methodologies for duct cleaning.
Special Provisions
This tender might include special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, aiming to promote participation from underrepresented sectors. Eligible firms will benefit from tailored support and possibly from relaxed compliance requirements.
Evaluation Process
The evaluation of bids will be conducted based on defined criteria, which consider technical competencies, financial viability, and past experience. The assessment will consist of a review of submitted documents and potentially a presentation of the proposed cleaning methodology.
Delivery Locations
Services are to be executed at the GAIL Hazira Compressor Station, specifically targeting the Control Room and Technical Building.
Contact Information
For additional information or clarification, bidders should refer to the contact details provided in the tender documentation.
This tender focuses on ensuring that the selected agency meets strict quality standards, thus helping GAIL India Limited maintain optimal operational efficiencies and safety across its HVAC systems.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant licenses and certifications related to HVAC duct cleaning services, and demonstrating experience in similar projects. Additionally, bidders must provide evidence of financial stability to undertake the project.
Bidders must include several required certificates, such as company registration documents, HVAC cleaning certifications, safety compliance certificates, and any relevant industry-specific certifications that demonstrate competence and capacity to execute the contract.
The registration process involves submitting an online application through the designated tender platform, providing required documents such as a company profile and financial statements. Bidders should ensure their submissions are completed accurately to avoid disqualification.
The payment terms for the contract will be detailed in the submitted tender documents. Typically, they may include milestone payments aligned with project deliverables or a lump sum payment upon successful completion of services.
Benefits for Micro, Small, and Medium Enterprises (MSEs) include possible relaxed eligibility criteria and additional support throughout the bid process. These provisions encourage MSE participation in government-led projects and align with broader economic empowerment initiatives.
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