General Administration Department Gujarat Tenders (GEM/2025/B/6145000)
Hiring of Air Conditioners and Desert Coolers - Monthly Based - Desert Cooler; Plastic Body Cooler
Tender Timeline
Tender Title: Hiring of Air Conditioners and Desert Coolers - Monthly Based
Reference Number: GEM/2025/B/6145000
Issuing Authority: General Administration Department, Gujarat
The scope of work for this tender encompasses the hiring of air conditioners and desert coolers, specifically focusing on monthly-based rentals. The requirement includes 26 units of desert coolers, designed with plastic bodies, which are expected to offer optimal cooling conditions in various environments. The objective of this tender is to ensure efficient and effective cooling solutions for designated areas within the infrastructure managed by the General Administration Department in Gujarat.
Eligibility Criteria
Eligible bidders for this tender must be registered entities, with the qualifications to provide rental services for air conditioning and cooling solutions. All bidders must demonstrate their financial stability and capacity to fulfill the scope of work. Necessary documentation to establish eligibility must be submitted along with the bid proposal.
Technical Requirements
Bidders are required to provide air conditioners and desert coolers that meet specific technical specifications that ensure functionality and efficiency. The coolers must have a plastic body to withstand varying temperature conditions while delivering effective performance. Additionally, all equipment offered must comply with the latest safety and quality standards endorsed by regulatory bodies.
Financial Requirements
Bids should include a comprehensive financial proposal, detailing monthly charges for the units, payment terms, and any applicable taxes. Bidders are encouraged to maintain competitive pricing while ensuring the quality of the appliances and services offered.
Document Submission Details
Interested parties must prepare and submit all required documents electronically, as stipulated in the tender guidelines. This includes technical and commercial bids, along with any necessary certifications indicating compliance with relevant legislation and standards.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs), offering them specific benefits to ensure a fair competitive environment. Startups are also welcomed to participate, promoting innovation and competition in the sector.
Evaluation Process
The evaluation of bids will follow a structured process, ensuring that all submissions adhere to the stated technical specifications and are financially viable. Bids will be assessed based on cost-effectiveness, quality, and the supplier's ability to meet delivery and service requirements.
Delivery Locations
The hired air conditioners and desert coolers will be required at various locations across Gujarat, as specified in the tender documentation. Bidders must have the capacity to deliver and install the units at designated sites efficiently.
Contact Information
While direct contact information has not been provided in the tender documentation, all your inquiries related to the bidding process should be submitted through the appropriate channels as outlined in the final submission details.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing rental services for cooling solutions. Bidders must demonstrate financial stability and possess the necessary licenses and documentation to confirm their credentials in the industry. This includes meeting technical requirements as outlined in the tender.
To apply for the tender, contenders must furnish various certificates, which may include tax registration documents, adherence to safety standards, and any certifications related to previous work in similar service areas. These documents help affirm that the bidder complies with local regulations and industry standards.
To register for bidding on the tender, interested parties must complete an application through the designated procurement platform. It is essential to ensure all submitted documents are in accepted formats and fulfill the criteria set in the tender guidelines for a successful bid registration.
Documents for the tender must usually be submitted in standard formats such as PDF or Word documents. Ensure that files are clearly labeled and organized according to the submission guidelines to avoid disqualification due to format issues.
Payment terms will be outlined in the bid documentation, emphasizing the need for timely payments upon delivery and installation of the equipment. Typically, a structured payment plan will be agreed upon, reflecting the monthly rental costs and including any applicable deposits.
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