General Administration Department Manipur Tenders (GEM/2025/B/6137076)
Canteen Service - Best Price on Fixed Menu Rate Model - Non-Vegetarian, Vegetarian, Veganism; Brea
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Tender Title: Canteen Service - Best Price on Fixed Menu Rate Model
Tender Reference Number: GEM/2025/B/6137076
Issuing Authority/Department: General Administration Department, Manipur
Scope of Work and Objectives
The objective of this tender is to solicit bids for comprehensive canteen services that will provide high-quality, nutritious meals in a fixed menu rate model for employees, patients, and other in-house personnel. The services requested include preparation and serving of breakfast, lunch, snacks, and beverages across a variety of dietary preferences—Non-Vegetarian, Vegetarian, and Vegan options are to be available to cater to diverse needs.
The total quantity of meals required is 200, aimed at ensuring all in-house personnel have access to balanced and affordable meal options on a daily basis within the building premises.
Eligibility Criteria
Bidders must meet specific eligibility requirements, including:
- Being a registered entity with appropriate licenses to operate canteen services.
- Proven experience in managing canteen services, especially within institutional settings.
- Compliance with health and safety regulations related to food service operations.
Technical Requirements
The bidders are required to demonstrate:
- Capability to prepare meals in compliance with food safety standards.
- Use of quality ingredients sourced from reputed suppliers.
- Ability to customize menus according to dietary requirements.
Financial Requirements
Interested bidders may be required to show their financial stability through:
- Submission of financial statements for the last three years.
- An overview of pricing structure and payment terms that aligns with the fixed menu rate model.
Document Submission Details
Bidders must prepare and submit their documents, which should include:
- Technical Proposal
- Financial Proposal
- Relevant certifications and licenses
- Evidence of similar previous work
Special Provisions
Provisions exist for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging participation in this tender process. Specific benefits may include relaxed eligibility criteria and support for local food suppliers fulfilling the objectives of the 'Make in India' initiative.
Evaluation Process
The evaluation of bids will be based on:
- Compliance with eligibility and technical requirements.
- Price competitiveness of financial proposals.
- Quality assurance procedures to maintain high standards of service.
Delivery Locations
The canteen services will be provided strictly on-site, within the designated building premises for employees, patients, and in-house personnel.
Contact Information
Inquiries regarding the tender may be directed to the General Administration Department, Manipur. For additional details on submission guidelines and eligibility concerns, potential bidders are encouraged to refer to the official documents pertaining to the GEM/2025/B/6137076 tender.
This tender presents a unique opportunity for entities experienced in canteen management to engage in a service that contributes to the health and wellness of a significant number of individuals. It is essential that all bids are prepared with meticulous attention to detail, adhering to the outlined specifications and requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements for participating in the canteen service tender include being a registered entity with all necessary licenses to operate kitchen and food services. A proven track record in managing similar canteen operations, especially within corporate or institutional settings, is crucial. Furthermore, bidders must comply with local health and safety regulations governing food and beverage safety standards and demonstrate financial stability with evidence of business continuity.
Bidders must provide several certificates that may include a food safety license, commercial cooking permits, and any other relevant health certifications. Additionally, proof of compliance with quality standards and previous service agreements may be required in the documentation to ensure adherence to safety and quality regulations expected in the food service industry.
The registration process involves submitting a bid through the designated e-procurement platform. Interested bidders must complete all required fields with accurate information, upload necessary documents including technical proposals and financial proposals, and comply with specified formats. Following the submission, bidders should regularly check the platform for notifications regarding clarifications, evaluations, and results.
Payment terms in the canteen service tender will typically be detailed in the financial proposal outlined by the bidders. Bidders might need to provide a performance security deposit to guarantee fulfillment of service obligations as stipulated in the contract. This security is usually refundable, provided no breaches of contract occur, ensuring a commitment to quality service delivery.
Micro, Small, and Medium Enterprises (MSEs) can benefit from specific provisions in the tender process, such as reduced financial eligibility criteria and support aimed at enhancing their participation in government contracts. These benefits not only encourage competitiveness but also align with broader ‘Make in India’ policies, promoting local sourcing and contributing to community growth.
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