Government Tender for Architectural Consultancy for Sub-Division Office Modernization in Anand

This government tender invites qualified architectural consultancy firms to participate in the modernization of existing sub-division offices under the Anand Circle Office, Gujarat. The project aims to enhance infrastructure, improve operational efficiency, and modernize facilities to meet current standards. The scope includes detailed architectural planning, design, and supervision of civil works. The tender is issued by Madhya Gujarat Vij Company Limited, a key player in the power and energy sector, emphasizing infrastructure development within the power distribution network. The project duration is 12 months, with a total estimated cost of approximately ₹572,000. Interested bidders must meet eligibility criteria, submit required documents, and adhere to the specified deadlines. The tender process is open to experienced firms with relevant civil and architectural expertise, and the project offers a significant opportunity to contribute to public sector infrastructure enhancement in Gujarat.

The selected architectural consultancy will be responsible for the following:

• Conducting site surveys and assessments of existing sub-division offices.
• Developing detailed architectural and civil design plans.
• Preparing tender documents and specifications.
• Supervising civil construction activities to ensure compliance with approved designs.
• Coordinating with government authorities and stakeholders.
• Ensuring timely project completion within the 12-month period.

Key deliverables include:

• Complete architectural drawings and design documents.
• Project execution plan.
• Progress reports and site inspection reports.
• Final handover documentation.

Process flow:

1. Site assessment and initial survey.
2. Design development and approval.
3. Tender document preparation.
4. Supervision of civil works.
5. Project completion and handover.

Specification	Details
Estimated Cost	₹572,000
Completion Period	12 months
Location	Anand, Gujarat
Certification	Valid digital certificate for e-bidding

The consultancy must ensure adherence to all applicable safety and quality standards and submit regular progress updates.

✓ Must have valid digital signature certificate as per IT Act-2000.
✓ Must possess relevant experience in civil and architectural consultancy for government projects.
✓ Must submit all required documents for primary stage as specified.
✓ Financial stability with minimum turnover of ₹1,00,00,000 in the last three years.

Qualification Criteria	Details
Minimum Experience	5 years in civil/architectural consultancy
Financial Turnover	₹1,00,00,000 annually for past 3 years
Certification	Valid digital signature certificate
Past Projects	At least 2 similar government projects

**Note:** Bidders must meet all eligibility conditions to qualify for further stages of the tender process.

Parameter	Specification
Design Standards	BIS, IS codes applicable
Civil Work Quality	High-grade materials conforming to standards
Project Duration	12 months from award
Site Location	Anand, Gujarat
Documentation	Detailed architectural and civil drawings

The consultancy must follow the sequential process of site assessment, design development, tender documentation, and supervision, ensuring compliance with technical standards and safety protocols.

The estimated project cost is ₹572,000, with an Earnest Money Deposit (EMD) of ₹6,000. Payment will be made based on milestone achievements as per contract terms. The breakdown is as follows:

Cost Component	Amount
Civil & Architectural Design	40%
Supervision & Inspection	30%
Final Handover	30%

**Payment Terms:** - 20% advance upon agreement signing. - 50% after submission of design documents. - Remaining 30% upon project completion.

Bidders must submit proof of EMD along with their bid and adhere to the payment schedule as specified in the tender documents.

1. Download and review tender documents from the official portal.
2. Submit the tender fee and EMD proof before the deadline.
3. Ensure all required documents are uploaded in the specified formats.
4. Bidders will be shortlisted based on eligibility criteria.
5. Technical evaluation will be conducted on 30-06-2025.
6. Commercial bids will be opened on 01-07-2025.
7. Final award will be based on combined technical and financial scores.

Timeline	Event	Details
06-06-2025	Start of Bid Submission	Bidders can begin submitting bids
27-06-2025	Bid Submission Deadline	Last date for bid submission at 18:00
30-06-2025	Technical Evaluation	Evaluation of technical bids
01-07-2025	Commercial Evaluation	Opening of financial bids
02-07-2025	Award Notification	Final decision communicated

**Note:** Bidders must follow all instructions and submit complete documentation to avoid disqualification.

The evaluation will be based on the following criteria:

Criteria	Weightage
Technical competence and experience	60%
Past project performance	20%
Financial stability	10%
Price competitiveness	10%

**Minimum threshold for technical score:** 70 points. Bidders must meet or exceed this to qualify for financial evaluation. The final selection will be based on the combined score of technical and financial evaluations, with technical competence carrying the highest weightage.

Date	Event	Details
06-06-2025	Bid Start Date	Bidding process begins
27-06-2025	Bid Submission End	Last date for submitting bids
30-06-2025	Technical Evaluation	Evaluation of technical bids
01-07-2025	Commercial Evaluation	Opening of financial bids
02-07-2025	Tender Award	Final announcement of successful bidder
27-06-2025	Document Download End	Last date to download tender documents

**All deadlines are strict and non-negotiable.**

For queries and assistance, bidders can contact:

Name	Designation	Contact Details
Superintending Engineer (O&M)	Tender Inviting Authority	**Phone:** 8141428202
Address	Anand Circle Office, Lambhvel Road, Anand, Gujarat	**Email:** nprocure@ncode.in
Support Team	(n)Procure Support	Phone: +91-79-40007517, 40007514, 40007515

Bidders are advised to contact during working hours for clarifications or training sessions.

All interested bidders must review the detailed tender documents available for download. Ensure compliance with all eligibility and technical requirements. The tender process is fully electronic; physical submissions are not accepted. A free vendor training session will be organized weekly to assist bidders in understanding the e-procurement platform. Bidders are encouraged to participate actively and submit complete documentation to avoid disqualification. The project aims to improve infrastructure efficiency in the power sector, contributing to public service enhancement in Gujarat.