Government Tender for Electrical Works: HT/LT Line & Transformer Center Maintenance

This government tender invites qualified electrical contractors to undertake the erection, dismantling, and maintenance of HT/LT power lines and transformer centers within Borsad Town S/dn and surrounding areas under the Borsad Division office. The project aims to ensure reliable power distribution and infrastructure upkeep in the region. The scope includes installation, repair, and routine maintenance of high and low tension lines, as well as transformer centers, supporting the power and energy sector. The tender is issued by Madhya Gujarat Vij Company Limited (MGVCL), a key player in Gujarat's power distribution network. The project duration is 12 months with an estimated cost of ₹10,00,000. Bidders must meet specified eligibility criteria, submit necessary documents, and adhere to the detailed technical and commercial specifications. The tender process involves clear stages, from preliminary to commercial evaluation, with deadlines and submission requirements outlined for transparency and fairness.

• Erection, Dismantling, and Maintenance of HT/LT Lines: Including all associated civil and electrical works.

• Transformer Center Operations: Installation, repair, and routine maintenance of transformer centers.

• Site Preparation: Clearing, leveling, and setting up work zones at designated locations.

• Material Handling: Supply and installation of conductors, insulators, transformers, and related accessories.

• Quality Assurance: Ensuring all work complies with technical standards and safety regulations.

• Sequential Process:

1. Site assessment and planning.
2. Material procurement and inspection.
3. Erection and installation activities.
4. Testing and commissioning.
5. Routine maintenance and troubleshooting.

Specification	Details
Project Duration	12 months
Estimated Cost	₹10,00,000
Completion Period	12 months
Location	Borsad Town S/dn and surrounding S/Dn

• **Key Deliverables**: - Fully operational HT/LT lines. - Maintained and functional transformer centers. - Compliance with safety standards. - Documentation of work progress and completion.

✓ Must have valid electrical contractor license and necessary certifications.
✓ Must submit all required documents for preliminary and commercial stages, including technical bid, tender fee, and EMD details.
✓ Financial stability demonstrated by relevant financial documents.
✓ Experience in similar electrical infrastructure projects within Gujarat or comparable regions.

Qualification	Criteria
Minimum Experience	3 years in electrical works
Financial Turnover	Minimum ₹5,00,000 annually
Certification	Valid electrical contractor license

**Important:** Bidders must meet all criteria to qualify for participation and submit valid documents as specified.

Parameter	Specification
Voltage Level	HT (High Tension), LT (Low Tension)
Material Standards	IS standards for conductors, insulators, transformers
Equipment	Transformers, conductors, insulators, poles
Testing	Compliance with IS and local safety standards

Sequential procedures include site assessment, material procurement, installation, testing, and commissioning. All activities must adhere to safety and quality standards, with documentation provided at each stage.

The estimated project cost is ₹10,00,000, with a bid security (EMD) of ₹10,000. The financial bid should include detailed cost breakdowns such as material costs, labor charges, and overheads. Payment terms are linked to project milestones, with payments released upon successful completion of specified phases. The bid validity period is 180 days from submission, ensuring price stability during evaluation.

1. Registration and Download of Tender Documents: Bidders must register on the procurement portal and download all relevant documents.
2. Submission of Technical and Financial Bids: Complete all forms and submit before the deadline.
3. Bid Opening: Conducted by the authorized officer on the scheduled date.
4. Evaluation and Shortlisting: Based on technical compliance and financial competitiveness.
5. Award of Contract: Successful bidder is notified, and contract signing follows.

Timeline	Details
Bid Submission Start	05-06-2025 16:00
Bid Submission End	27-06-2025 14:00
Bid Opening	27-06-2025, 14:00

**Important:** Ensure all documents are complete and submitted within the stipulated timelines to avoid disqualification.

The evaluation will be based on a combined score of technical and financial criteria, with technical evaluation carrying 70% weightage and financial 30%. Bidders must meet minimum thresholds in technical parameters, experience, and financial stability. The scoring matrix includes:

• Technical capability and experience (40%)
• Compliance with specifications (20%)
• Financial bid competitiveness (30%)
• Past project performance (10%)

Criteria	Max Score	Minimum Threshold
Technical Experience	40	28
Financial Competitiveness	30	N/A
Past Projects	20	14
Compliance & Documentation	10	7

Bidders must score above the minimum thresholds to qualify for award consideration.

Date	Event	Details
05-06-2025	Bid Submission Start	Bidders can start submitting bids from this date/time
27-06-2025	Bid Submission End	Last date/time for bid submission
27-06-2025	Bid Opening	Bids will be opened at this scheduled time
30-06-2025	Preliminary Evaluation	Evaluation of technical bids

**Note:** All deadlines are strict; late submissions will be rejected.

For queries and submission details, contact:

Ex. Engineer, MGVCL Borsad Division
Email: ee.borsad.mgvcl@gebmail.com
Phone: 9925208265
Address: MGVCL Division Office, Nr. Vasad Chokdi, Opp. Court Compound, Borsad-388540

Contact Person	Position	Email	Phone
Ex. Engineer	Bidding Coordinator	ee.borsad.mgvcl@gebmail.com	9925208265

All prospective bidders are advised to review the full tender documents, including technical and commercial terms, available for download from the procurement portal. Ensure compliance with all eligibility and documentation requirements. Site visits can be arranged upon request. The tender process emphasizes transparency and fairness, with clear evaluation criteria and deadlines. Bidders are encouraged to submit comprehensive proposals to enhance their chances of winning the contract.