Government Tender for Bi-Annual Maintenance of 220kV Sub-station at Atul, Gujarat

This government tender invites qualified contractors to undertake the bi-annual maintenance of the 220kV Atul sub-station, located in Navsari, Gujarat. The scope includes upkeep of GIS & AIS control rooms, office spaces, switchyard, GIS room, and surrounding open areas under the Vapi Asset Management Division. The project aims to ensure reliable power transmission and operational efficiency of the sub-station. The tender is issued by Gujarat Energy Transmission Corporation Limited (GETCO) and is open to eligible bidders with relevant experience in electrical infrastructure maintenance. The project duration is 24 months, with a total estimated cost of approximately ₹11,36,197.50. Bidders must submit their proposals by the deadline of 12th May 2025. The process involves multiple stages including preliminary, technical, and commercial evaluations, with the final award subject to compliance with all eligibility and technical requirements. Download the tender document for detailed specifications and terms. This opportunity is ideal for experienced electrical contractors seeking government projects in power sector infrastructure maintenance.

The scope of work encompasses comprehensive bi-annual maintenance activities at the 220kV Atul sub-station, including:

• Upkeep of GIS & AIS control rooms, offices, GIS room, switchyard, and open areas.
• Routine inspections, cleaning, and preventive maintenance to ensure operational reliability.
• Testing and calibration of electrical equipment as per standards.
• Maintenance of safety systems and fire protection equipment.
• Reporting and documentation of maintenance activities.

The process involves:

1. Initial site assessment and planning.
2. Procurement of necessary tools, tackles, and materials.
3. Execution of maintenance tasks as per schedule.
4. Final inspection and submission of maintenance reports.

Key deliverables include:

• Regular maintenance schedules
• Safety compliance reports
• Equipment calibration records
• Incident and fault reports

Item	Specification
Duration	24 months
Location	220kV Sub-station, Atul, Navsari
Scope	Maintenance of GIS & AIS control rooms, switchyard, open areas
Estimated Cost	₹11,36,197.50

**Note:** All work must adhere to safety standards and technical specifications outlined in the tender document.

Bidders must fulfill the following eligibility criteria:

• ✓ Must have valid registration and licenses for electrical maintenance works.
• ✓ Proven experience in maintaining high-voltage substations and electrical infrastructure.
• ✓ Financial stability with solvency requirements as per the detailed criteria.
• ✓ Submission of valid GST registration, PAN card, Provident Fund Code, and Partnership deed or Company registration documents.
• ✓ Experience in executing similar projects within the last 3 years.
• ✓ Submission of EMD amount of ₹11,362 and tender fee receipt.

Qualification	Minimum Criteria
Financial	Solvency of at least ₹5,00,000
Experience	At least 2 similar projects completed
Documents	Valid registration, GST, PAN, PF, Partnership/Company registration

**Note:** All documents must be valid, up-to-date, and submitted as per the specified stage requirements.

The technical specifications include:

Parameter	Requirement
Voltage Level	220kV
Equipment	GIS & AIS control panels, switchyard equipment
Maintenance Frequency	Bi-annual (every 6 months)
Safety Standards	As per IS/IEC standards
Testing	Calibration and functional testing of electrical systems
Tools & Tackles	Must include all necessary tools listed in the technical document

The process involves: - Conducting detailed inspections - Performing preventive and corrective maintenance - Testing and calibration of electrical components - Ensuring safety compliance - Documenting all activities in reports

All works must comply with the technical standards specified in the tender document, ensuring safety, reliability, and efficiency of the sub-station operations.

The total estimated cost for the project is ₹11,36,197.50, with an EMD of ₹11,362. Bidders are required to submit a bid offer that covers all aspects of the scope of work. Payment terms include:

• Initial advance (if applicable) upon contract signing.
• Progress payments based on milestones achieved.
• Final payment after successful completion and acceptance of work.

Payment Schedule	Description
10%	On signing of contract
40%	After completion of 50% work
50%	On project completion and acceptance

All financial transactions must adhere to the terms specified in the tender document, and bidders should ensure their financial proposals are comprehensive and competitive.

The bidding process involves the following steps:

1. Download the tender document and attend the free vendor training camp if needed.
2. Prepare and submit the technical and financial bids online via the nProcure portal before the deadline.
3. Bid submission deadline is 12th May 2025 at 4:00 PM.
4. Preliminary and technical evaluations will be conducted on 12th May 2025, with results announced shortly after.
5. Commercial evaluation and final award will follow, with the contract awarded to the successful bidder.

Important: Ensure all required documents are uploaded correctly, and bids are submitted before the closing date. Bidders must comply with all terms and conditions specified in the tender document.

The evaluation will be based on a combined scoring system:

Criteria	Max Points	Weightage
Technical capability and experience	50	40%
Financial bid	30	30%
Compliance with technical specifications	20	20%
Past performance and references	10	10%

**Minimum qualifying marks:** 60% of total points. Bidders must meet or exceed this threshold to be considered for award.

Evaluation factors include:

• Technical expertise and experience in electrical sub-station maintenance
• Financial competitiveness
• Quality of past projects
• Compliance with safety and technical standards

Date	Event	Details
19-04-2025	Bid Submission Start	Bidders can begin submitting bids from this date
12-05-2025	Bid Submission End	Last date for bid submission at 4:00 PM
12-05-2025	Technical Evaluation	Conducted immediately after bid deadline
12-05-2025	Commercial Evaluation	Final evaluation and award decision
12-05-2025	Tender Closure	Final date for all activities related to tender process

**Note:** All deadlines are strict; late submissions will not be entertained.

For queries and assistance, contact:

Name	Role	Contact Details
The Superintending Engineer	Tender Inviting Authority	Phone: 9925209699
Gujarat Energy Transmission Corporation Limited	Organization	Address: 220kV Sub-station Campus, NH 48, Grid, Kabilpore Navsari - 396427
Support Team	nProcure Support	Phone: +91-79-40007517, 40007514, 40007515
Email	nprocure@ncode.in

Bidders are encouraged to contact the support team for clarifications and training sessions.

All prospective bidders are advised to download the complete tender document from the official website and attend the vendor training sessions organized every Saturday. Ensure all required documents are valid and submitted in the specified formats. The tender process strictly adheres to government procurement policies, and transparency is maintained throughout. For detailed terms and conditions, refer to the tender document linked in the linked documents section. Bidders should also review safety standards and technical specifications thoroughly to ensure compliance and successful project execution.