Government Tender for Civil Works: Cleaning & Maintenance of Residential Buildings Vadodara

This government tender invites qualified contractors to undertake civil works related to cleaning and maintenance of various residential buildings under the Circuit House Section in Vadodara. The project involves comprehensive cleaning of campus areas, staircases, passages, terraces, manhole chambers, drainage lines, and removal of weeds and shrubs. The scope includes detailed specifications outlined in the tender documents, ensuring adherence to quality standards. The project duration is 12 months, with a total estimated cost of approximately ₹43,43,922.96. Bidders must meet eligibility criteria, submit necessary documents, and comply with the tender process to qualify. The initiative aims to improve the sanitation and upkeep of government residential facilities, contributing to better living conditions for residents. The tender is managed by the City R&B Vadodara department, with a focus on transparency and competitive bidding. Interested contractors are encouraged to review detailed documents and participate within the specified timelines for a chance to secure this essential civil maintenance contract.

The scope of work includes:

• Cleaning of campus areas, staircases, passages, terraces, manhole chambers, and drainage lines.
• Removal of weeds, shrubs, and other unwanted vegetation.
• Maintenance and upkeep of residential building surroundings.
• Ensuring proper disposal of waste and debris.

The process involves:

1. Preliminary Inspection and Site Assessment
2. Preparation of Cleaning Schedule
3. Execution of Cleaning Operations
4. Quality Checks and Supervision
5. Final Cleanup and Handover

Key deliverables include:

Item	Description
Campus Cleaning	Complete cleaning of designated campus areas
Terrace & Passage Cleaning	Sweeping, washing, and debris removal
Drainage & Manholes	Clearing and disinfecting drainage lines and chambers
Vegetation Removal	Weeding, shrub removal, and landscaping
Waste Disposal	Proper collection and disposal of waste

All work must comply with the specifications detailed in the attached tender documents, including safety and environmental standards.

Bidders must meet the following eligibility criteria:

• ✓ Must have valid registration and licenses for civil and maintenance works.
• ✓ Must submit all required documents as specified in the tender documents.
• ✓ Should have prior experience in similar residential cleaning and maintenance projects.
• ✓ Financial stability demonstrated through recent financial statements.
• ✓ EMD amount of ₹44,000 must be submitted along with the bid.

Qualification Requirement	Details
Experience	Minimum 3 years in civil maintenance projects
Financial Criteria	Turnover of at least ₹10 lakh in the last fiscal year
Certification	Valid registration certificates and licenses
EMD	₹44,000 as per tender guidelines

Bidders must also adhere to all legal and statutory requirements as per government norms.

The technical specifications include:

Parameter	Requirement
Cleaning Equipment	Use of approved cleaning tools and machinery
Waste Disposal	Environmentally compliant waste management
Safety Standards	Adherence to safety protocols for workers
Material Quality	Use of certified cleaning agents and materials

Sequential procedure:

• Conduct initial site survey.
• Prepare a detailed work plan.
• Execute cleaning operations as per schedule.
• Conduct quality inspections.
• Complete work and obtain approval.

The estimated project cost is approximately ₹43,43,922.96. Payment will be made based on milestones achieved, with the following breakdown:

Cost Component	Percentage	Amount
Mobilization	10%	₹4,34,392.30
Mid-term Payments	70%	₹30,34,744.07
Final Payment	20%	₹8,66,786.59

Payment terms: - Payments will be released upon submission of valid invoices and completion certificates. - All payments are subject to approval by the designated authority. - Bidders must include detailed cost estimates in their proposals.

The bidding process involves the following steps:

1. Download Tender Documents from the official portal before the deadline.
2. Prepare and Submit Bids electronically via the nProcure platform within the specified dates.
3. Bid Opening will be conducted publicly by the designated authority.
4. Evaluation of Bids based on eligibility, technical compliance, and financial offer.
5. Award of Contract to the successful bidder.

Key timelines:

Event	Date	Details
Bid Submission Start	13-06-2025 18:00	Bidders can start submitting bids
Bid Submission End	05-07-2025 18:00	Last date for bid submission
Bid Opening	05-07-2025 18:01	Public opening of bids

All bidders must ensure submission of complete documentation and adhere to the prescribed procedures.

Bids will be evaluated based on:

Criteria	Weightage
Technical competence and experience	40%
Financial bid	30%
Past project performance	20%
Compliance with tender terms	10%

Minimum thresholds: - **Technical score must be at least 70 points**. - **Financial bid should be within the budget limits**.

Evaluation factors include bidder’s experience, quality of work, compliance with specifications, and cost competitiveness.

Date	Event	Details
13-06-2025	Bid Submission Start	Bidders can begin submitting proposals
05-07-2025	Bid Submission End	Last date for bid submission
05-07-2025	Bid Opening	Bids will be opened publicly
05-07-2025	Evaluation Completion	Final evaluation and award decision
12-07-2025	Contract Award	Expected date for contract signing

Critical dates are highlighted; bidders must submit all documents before the deadline.

For further details and clarifications, contact:

Department	Contact Person	Phone	Email
City R&B Vadodara	Executive Engineer	2652439100	execityrnbvad@yahoo.co.in

Address: 1st Floor, R&B Bhavan, Near Raopura Police Station, Raopura, Vadodara

Bidders are encouraged to reach out for support regarding tender procedures and document submission.

All interested bidders should carefully review the detailed tender documents available for download. A free vendor training camp is organized every Saturday from 4:00 to 5:00 PM at (n)code solutions, GNFC Ltd., Ahmedabad, to assist bidders in understanding the online bidding process. Bidders must possess a valid Digital Certificate for signing electronic bids. The tender process emphasizes transparency and compliance with government procurement norms. Ensure timely submission of all required documents and adherence to technical and financial specifications to participate successfully.