Gujarat Government Tender for Master Plan, Architectural Design & Retrofitting Supervision at Kothi Campus

This government tender invites qualified consultancy firms to provide comprehensive services for the development of a master plan, architectural design, and periodic supervision for retrofitting various buildings at Kothi Campus, Vadodara, Gujarat. The project aims to restore and enhance the existing structures, ensuring compliance with safety standards and modern architectural practices. The scope includes designing all necessary services, overseeing restoration works, and providing periodic supervision for a period of 12 months. The tender is issued by the Roads and Buildings Department of Gujarat and is open to eligible firms with relevant experience in civil works, architectural planning, and structural restoration. Bidders must submit their proposals through the online portal before the deadline, along with required documents and bid security. The project offers an estimated value range, with a completion period of 12 months, emphasizing quality, timely delivery, and adherence to specifications.

• Conduct comprehensive site assessment and prepare detailed master plans for the Kothi Campus.
• Develop architectural designs for restoration, renovation, and retrofitting of existing buildings.
• Design all associated services including electrical, plumbing, HVAC, and fire safety systems.
• Prepare detailed drawings, specifications, and tender documents for construction.
• Oversee and supervise restoration and construction activities to ensure compliance with approved designs.
• Conduct periodic inspections and quality assurance during project execution.
• Coordinate with government authorities and stakeholders for approvals and compliance.

✓ Must have valid registration and licensing for civil and architectural consultancy services.
✓ Must possess relevant experience in designing and supervising restoration and retrofitting projects.
✓ Must submit all required documents as specified in the tender attachment.
✓ Financial stability as per the provided financial criteria table:

Criterion	Requirement
Annual Turnover	Minimum of ₹50 lakh in last 3 years
Past Projects	At least 2 projects of similar scope completed in last 5 years
Certifications	Valid ISO certifications or equivalent (if applicable)

**Important:** Bidders should have a valid digital signature certificate for online submission and must comply with all eligibility conditions specified in the tender documents.

The consultancy firm must ensure that all designs and supervision adhere to the following technical parameters:

Parameter	Specification
Structural Design	Compliant with IS codes and Gujarat building regulations
Material Standards	Use of approved, durable construction materials
Safety Standards	Incorporate latest safety and fire safety norms
Environmental Norms	Sustainable and eco-friendly practices

Sequential steps include: 1. Site assessment and data collection. 2. Preparation of conceptual and detailed designs. 3. Submission of design approval documents. 4. Implementation supervision and quality control. 5. Final inspection and certification.

The estimated project cost is to be submitted as part of the bid, with detailed breakdowns in the financial proposal. The bid security amount is ₹25,000, payable as per the tender guidelines.

Cost Component	Estimated Amount
Design & Planning	As per bid
Supervision & Inspection	As per bid
Miscellaneous Expenses	As per bid

Payment terms include: - 10% advance upon contract signing. - 40% on approval of design drawings. - 50% on project completion and acceptance.

1. Download and review the tender documents from the official portal.
2. Prepare and submit the technical and financial bids online before the deadline.
3. Ensure all required documents, including bid security, are uploaded.
4. Bids will be opened publicly at the designated date and time.
5. Evaluation will be based on technical competence and financial competitiveness.
6. Successful bidders will be notified for contract signing.

Timeline	Details
Bid Submission Start	13-06-2025 18:30
Bid Submission End	05-07-2025 18:00
Bid Opening	05-07-2025 18:05 (Preliminary), 18:10 (Commercial)

**Important:** Bidders must comply with all submission guidelines and ensure timely submission to avoid disqualification.

Bids will be evaluated based on:

Criteria	Weightage
Technical competence and experience	50%
Quality of proposal and methodology	25%
Cost competitiveness	15%
Past project performance	10%

Minimum qualifying marks for technical evaluation are 70%. Bidders must meet all mandatory requirements, including submission of valid documents and bid security. The final selection will prioritize quality, experience, and cost-effectiveness.

Date	Event	Details
13-06-2025	Bid Start	Bid submission portal opens for online bids
05-07-2025	Bid End	Last date for bid submission at 18:00
05-07-2025	Bid Opening	Technical and commercial bid opening at 18:05 and 18:10 respectively
05-07-2025	Evaluation	Evaluation of bids and announcement of results
12-07-2025	Contract Award	Expected date for contract signing

**Note:** All deadlines are strict, and late submissions will not be entertained.

For further inquiries and assistance, bidders can contact:

Office: Roads and Buildings Department, Vadodara
Address: 1st Floor, R&B Bhavan, Near Raopura Police Station, Raopura, Vadodara
Phone: 2652439100
Email: execityrnbvad@yahoo.co.in

Contact Person	Designation
Executive Engineer	City (R&B) Division

Support for online bid submission and technical clarifications is available through the designated helpdesk and support team.

Bidders are encouraged to attend the free vendor training sessions organized every Saturday from 4:00 PM to 5:00 PM at (n)code solutions, Ahmedabad. All participating firms must ensure compliance with the detailed tender terms and conditions available in the tender documents. The project emphasizes transparency, quality, and timely delivery, aligning with Gujarat government standards for civil and structural projects. Ensure all documents are correctly uploaded and adhere to the specified formats for smooth processing.