Government Tender for Civil Works: Link Spans, Pontoons & Terminal Maintenance at Hazira

This government tender invites qualified contractors to submit bids for the Annual Maintenance Contract of Link Spans, Pontoons, and Terminal Facilities at Hazira, Surat. Managed by the Deendayal Port Authority, this project involves comprehensive civil works to ensure the operational efficiency and safety of port infrastructure. The scope includes maintenance, repairs, and servicing of critical port components over a 24-month period. Bidders must demonstrate relevant experience, financial stability, and compliance with specified eligibility criteria. The tender aims to select a competent contractor capable of delivering high-quality maintenance services adhering to government standards. The process involves multiple stages, including preliminary, technical, and commercial bidding, with clear deadlines and documentation requirements. This opportunity is ideal for experienced civil contractors specializing in port infrastructure maintenance, seeking to contribute to vital government port operations and infrastructure resilience.

The scope of work encompasses comprehensive maintenance and repair services for Link Spans, Pontoons, and Terminal facilities at Hazira port. Key deliverables include:

• Regular inspection and preventive maintenance of port infrastructure
• Repair and replacement of worn-out components
• Painting, coating, and corrosion protection
• Ensuring safety standards and port operational readiness

The process involves:

1. Initial assessment and planning based on existing infrastructure condition
2. Execution of maintenance activities as per approved schedules
3. Quality assurance and safety compliance checks during and after work
4. Documentation and reporting of all activities

Specifications include:

Item	Description	Quantity
Link Spans	Structural maintenance	As per port schedule
Pontoons	Repair and servicing	As required
Terminal Facilities	Upkeep and safety upgrades	As per maintenance plan

All work must comply with port safety regulations, environmental standards, and technical specifications outlined in the tender documents.

Bidders must meet the following eligibility requirements:

• ✓ Must have a valid Civil Works Contractor License.
• ✓ Proven experience in port infrastructure maintenance for at least 7 years.
• ✓ Demonstrated successful completion of similar projects:

  Number of Projects	Minimum Cost (Excluding GST)
  3	Rs. 128.77 Lakhs
  2	Rs. 160.97 Lakhs
  1	Rs. 257.55 Lakhs

• ✓ Financial stability with an average annual turnover of at least Rs. 96.58 Lakhs over the last three years, certified by a Chartered Accountant.
• ✓ Submission of all required documents including Tender Fee, EMD, Integrity Pact, MSME Certificate (if applicable), and Bid Security Declaration.
• ✓ Compliance with all technical and safety standards specified in the tender documents.

Qualification Criteria	Details
Financial Turnover	Rs. 96.58 Lakhs (last 3 years)
Similar Projects	Minimum 2-3 projects as specified
Experience	Minimum 7 years in port civil works
Certification	Valid contractor license and necessary certificates

Applicants must provide all documents for verification at preliminary and technical bid stages to qualify for further evaluation.

The technical specifications for the maintenance works include:

• Structural repair standards conforming to IS codes
• Use of corrosion-resistant materials for port infrastructure
• Equipment and material specifications:

plaintext

• Paints: Marine-grade anti-corrosion paints

• Structural Steel: IS 2062 Grade

• Fasteners: Marine-grade stainless steel

• Safety and environmental compliance as per port regulations

• Sequential procedures:

  1. Inspection and assessment
  2. Planning and scheduling
  3. Execution of maintenance activities
  4. Quality checks and documentation

All technical work must adhere to the detailed specifications outlined in Schedule-A and Schedule-B of the tender documents.

The estimated project cost is Rs. 3,21,93,590.00 (excluding GST). The financial bid should include:

Cost Component	Amount (Rs.)
Total Estimated Cost	3,21,93,590
Bid Security (EMD)	Rs. 3,21,935
Tender Fee	Rs. 1770

Payment terms are as follows: - **50%** of the contract value payable after completion of initial milestones. - **Remaining 50%** payable after final inspection and approval. - Payments will be processed against submission of valid invoices and certification.

Bidders must submit a detailed financial proposal along with the technical bid, ensuring transparency and compliance with tender guidelines.

The bidding process involves the following steps:

1. Registration and Document Download: Bidders must register on the portal and download tender documents before the deadline.
2. Pre-bid Meeting: Attend the scheduled pre-bid meeting for clarifications.
3. Submission of Bids: Submit preliminary, technical, and commercial bids online before the respective deadlines.
4. Bid Opening: Preliminary bid opening on 16-06-2025 at 16:15, followed by technical bid opening at 17:00.
5. Evaluation: Bids will be evaluated based on eligibility, technical compliance, and financial competitiveness.
6. Award of Contract: Successful bidder will be notified and invited for contract signing.

Timelines:

Event	Date	Details
Bid Submission Start	14-05-2025 18:30	Bids open for submission
Bid Submission End	16-06-2025 16:00	Last date for bid submission
Bid Opening	16-06-2025	Preliminary & Technical evaluation

**All bids must be complete and submitted as per instructions to avoid disqualification.**

Bids will be evaluated based on:

Criteria	Max Score	Weightage
Technical competence and experience	50	50%
Financial bid competitiveness	30	30%
Past performance and references	20	20%

Minimum qualifying marks in each category must be met: - **Technical**: 70% - **Financial**: Best evaluated bid

Evaluation factors include compliance with technical specifications, experience in port civil works, financial stability, and bid completeness. Bidders must meet all eligibility criteria to qualify for further evaluation.

Date	Event	Details
14-05-2025	Bid Start Date	Bidders can begin downloading documents
16-06-2025	Bid Submission Deadline	Last date to submit bids by 16:00 hours
16-06-2025	Bid Opening	Preliminary bid at 16:15, Technical at 17:00
16-06-2025	Evaluation Completion	Expected date for bid evaluation
30-06-2025	Award Notification	Tentative date for contract award

**Note: All deadlines are strict; late submissions will be rejected.**

For queries and clarifications, contact:

Deendayal Port Authority

• Officer Inviting Bids: DY CHIEF ENGINEER (P)
• Phone: 9725338260
• Address: Ground Floor, Annexe, A.O. Building, Gandhidham - 370201, Gujarat, India

Contact Person	Designation	Phone	Email
DY CHIEF ENGINEER (P)	Officer Inviting Bids	9725338260	info@deendayalport.gov.in

All communications must be made in writing and within the stipulated timelines.

Bidders are advised to review all tender documents, including Schedule-A, Schedule-B, and E-Tender guidelines, available for download from the portal. Ensure all eligibility criteria, technical specifications, and submission procedures are strictly followed. The tender is open to qualified civil contractors with port infrastructure experience. Participation confirms acceptance of all terms and conditions outlined in the tender notice. For further assistance, contact the designated port authority representatives listed above.