Government Tender for Construction of Yard Foundations and Cable Trench at Himatnagar Substation 2025-26

This government tender invites qualified contractors to undertake civil works including yard foundation construction, cable trenching, and metal spreading at various substations under the R&M Augmentation project for the year 2025-26. The project is managed by Gujarat Energy Transmission Corporation Limited (GETCO) and aims to enhance power infrastructure in the Himatnagar region. The scope covers construction activities at multiple substations, ensuring reliable power transmission and distribution. Bidders must meet specific technical and financial criteria, including experience in civil works, valid registration, and financial stability. The tender process is structured in three stages: Preliminary, Technical, and Commercial, with clear deadlines for submission and evaluation. The project completion period is 11 months, with an estimated cost of approximately INR 91.17 lakh. Interested firms should review detailed eligibility, technical specifications, and submission procedures to participate successfully.

The scope of work includes:

• Construction of yard foundations at designated substations.
• Excavation and laying of cable trenches for power cables.
• Metal spreading and surface finishing.
• Installation of civil structures as per technical specifications.

Key deliverables:

• Complete yard foundation construction conforming to approved designs.
• Cable trenching with proper insulation and safety measures.
• Metal spreading with specified materials and thickness.
• Final inspection and handover of completed civil works.

Process steps:

1. Mobilization and site preparation.
2. Excavation and foundation work.
3. Cable trenching and backfilling.
4. Metal spreading and surface finishing.
5. Quality inspection and compliance checks.
6. Final completion and handover.

✓ Must have valid registration as an approved contractor in the appropriate class.
✓ Proven experience in executing civil works at substations or similar infrastructure projects.
✓ Submission of work completion certificates for similar projects.
✓ Financial stability demonstrated through valid bank solvency certificates.
✓ Registration with Provident Fund and GST authorities.
✓ Submission of Income Tax Returns and financial statements for the last three years.
✓ Partnership deed, POA, or Self-Affidavit for proprietorship/partnership.
✓ PAN registration and duly filled Annexure 1 to 8.
✓ Technical bid must include signed technical specifications and integrity pact.

The technical specifications require that all civil works conform to the standards outlined in the tender documents. The materials used for metal spreading must meet the specified quality standards, and the cable trenches should be excavated to the precise dimensions to accommodate power cables safely. The foundation work must adhere to approved drawings, ensuring structural stability. The process involves sequential excavation, foundation setting, trenching, and surface finishing, with quality checks at each stage. Key parameters include:

Parameter	Requirement
Foundation Depth	As per design specifications
Cable Trench Width	Minimum 300 mm
Metal Spreading Thickness	50 mm or as specified
Surface Tolerance	Within permissible limits

Procedures: - Site survey and marking. - Excavation with proper safety measures. - Foundation and trench construction. - Surface finishing and inspection. - Final approval by project engineer.

The estimated project cost is approximately INR 91.17 lakh, with a bid security (EMD) of INR 91,179. Bidders must submit a detailed financial proposal including cost breakdowns for each work component. The payment schedule will be linked to project milestones, with an initial mobilization advance, progress payments, and a final payment after completion. The bid must be valid for 180 days from the submission deadline. The financial proposal should include:

Cost Component	Amount (INR)
Material costs	As per tender specifications
Labour charges	As per approved rates
Equipment and machinery	Estimated based on scope
Contingency	5% of total cost

All payments will be subject to satisfactory completion and certification of work as per technical standards.

The bidding process involves three main stages:

1. Preliminary Stage: Submission of bid fee and EMD by the deadline.
2. Technical Stage: Evaluation of technical documents and certificates.
3. Commercial Stage: Submission and evaluation of price bids.

Bidders must register on the official portal and submit all required documents within specified timelines. The bid submission deadline is 04-07-2025 at 4:00 PM. Bids will be opened publicly at the designated time, with the successful bidder notified shortly thereafter.

Timeline	Event	Details
13-06-2025	Bid Submission Start	Bidders can start submitting bids
04-07-2025	Bid Submission End	Last date for bid submission
04-07-2025	Bid Opening	Technical and financial bid opening

**Important:** Bidders must ensure all documents are complete and digitally signed. Late submissions will not be accepted.

Bids will be evaluated based on a combination of technical competence and financial competitiveness. The evaluation criteria include:

Criteria	Weightage
Technical competence & experience	50%
Financial proposal	30%
Compliance with technical specifications	20%

Minimum qualifying marks for technical evaluation are **70%**. Bidders must meet all eligibility and technical requirements to qualify for financial evaluation. The final selection will be based on the highest combined score, ensuring value for money and quality standards.

Date	Event	Details
13-06-2025	Bid Submission Start	Bidders can begin submitting bids
04-07-2025	Bid Submission End	Last date for bid submission
04-07-2025	Bid Opening	Technical and commercial bid opening
04-07-2025	Evaluation Completion	Final evaluation and announcement
11-07-2025	Contract Award	Expected date of contract award

**Note:** Bidders are advised to adhere strictly to deadlines to avoid disqualification.

For queries and assistance, contact:

Name: H P CHAUHAN
Organisation: Gujarat Energy Transmission Corporation Limited (GETCO)
Address: Transmission Circle Himatnagar, 66 KV Himatnagar-01 Substation, Near Motipura Circle, NH-08, Himatnagar - 383001
Email: setrhmt.getco@gebmail.com
Phone: +91-79-40007517, 40007514, 40007515
Support Team: (n)Procure Support, GNFC Ltd., Ahmedabad
Support Email: nprocure@ncode.in
Support Phone: 73590 21663

All bidders are encouraged to review the detailed tender documents available for download. Participation requires registration on the official e-procurement portal and possession of a valid Digital Certificate. A free vendor training session is organized every Saturday at (n)Code Solutions, GNFC Ltd., Ahmedabad, to assist bidders in understanding the electronic bidding process. Ensure compliance with all technical, financial, and procedural requirements to enhance your chances of success. The project aims to strengthen power infrastructure in Gujarat, contributing to reliable electricity supply and regional development.