Government Tender for Design & Project Management Consultancy Services in MBSIRDA

This government tender invites qualified consultancy firms to participate in the selection process for Design & Project Management Consultancy (DPMC) services in Mandal Becharaji Special Investment Region (MBSIRDA). The project aims to facilitate regional development through expert planning, design, and project management. The tender is issued by the Mandal Becharaji Special Investment Regional Development Authority, located in Gandhinagar, Gujarat. Key details include:

Tender Title	RFQ cum RFP for DPMC Services (Cluster A) in MBSIRDA
Tender ID	68385f798e960a6b8718c440
Tender Notice No	05 of 2025-26
Bid Submission Start Date	29-05-2025 18:00
Bid Submission End Date	17-06-2025 15:00
Estimated Bid Validity	120 Days
Estimated Value Range	Not specified explicitly but involves consultancy services with a bid EMD of approximately 33.85 lakh INR
Sector	State Governments & UT
Location	Gandhinagar, Gujarat

This tender targets professional consultancy firms with expertise in design, project management, and infrastructure development, aiming to contribute to regional growth and infrastructure enhancement. Bidders must adhere to specified eligibility and technical criteria, ensuring compliance and quality standards for successful participation.

The selected consultancy will provide comprehensive Design & Project Management Consultancy (DPMC) services for Cluster A of the Mandal Becharaji Special Investment Region (MBSIRDA). The scope includes:

• Developing detailed project designs aligned with regional development goals.
• Preparing technical and financial proposals for infrastructure projects.
• Managing project execution from planning to completion, ensuring adherence to timelines and quality standards.
• Coordinating with government authorities and stakeholders for approvals and compliance.
• Monitoring and reporting progress regularly to the MBSIRDA authorities.

The process involves the following steps:

1. Bid submission with all required documents.
2. Technical evaluation based on submitted supporting documents.
3. Financial evaluation of cost proposals.
4. Final selection based on combined technical and financial scores.

Key Deliverables	Specifications
Project Design	Detailed drawings, specifications, and reports
Project Management Plan	Timeline, resource allocation, risk management
Progress Reports	Regular updates and milestone achievements
Final Report	Comprehensive project completion documentation

The consultancy must ensure compliance with all regional and environmental regulations, and deliver within the stipulated completion period as per tender documents.

• Bidders must submit the following documents for preliminary evaluation:
  • Scan copy of Tender Fee receipt
  • Scan copy of Earnest Money Deposit (EMD)
  • Any other relevant documents as specified in tender documents
• Technical eligibility requires:
  • Attach supporting technical documents as mentioned in the tender
  • Demonstrate relevant experience in infrastructure consultancy projects
  • Proven track record of successful project management in similar regional development initiatives

Qualification Criteria	Details
Financial Capacity	Must meet minimum turnover thresholds (see financial table below)
Experience	At least 3 completed projects in infrastructure design & management
Certifications	Valid registration/licenses as required
Financial Qualification
---------------------------	---------------------------
Minimum Annual Turnover	10 crore INR
Net Worth	Positive net worth for last 3 years

Bidders must ensure all eligibility criteria are met and documents are duly submitted for evaluation.

The technical specifications include detailed design standards, project management protocols, and compliance requirements. The consultancy must adhere to:

Parameter	Specification
Design Standards	As per Gujarat State Infrastructure Guidelines
Project Management Tools	Use of recognized project management software (e.g., MS Project, Primavera)
Reporting	Monthly progress reports, milestone completion reports
Infrastructure Standards	Conformance to local environmental and safety standards

The process involves:

• Preparing detailed project designs based on site surveys.
• Developing project timelines and resource plans.
• Implementing quality assurance protocols.
• Conducting regular site inspections and reporting.

Technical team must include qualified engineers, planners, and project managers with relevant experience and certifications.

The estimated budget for consultancy services is aligned with project scope, with a bid EMD of approximately 33.85 lakh INR. The financial proposal should include:

Cost Component	Estimated Cost
Design & Planning	As per scope
Project Management	As per scope
Contingency & Miscellaneous	As applicable

Payment terms are structured as follows: - 10% advance upon contract signing. - 40% after submission of initial designs. - 30% upon approval of detailed project plans. - 20% after project completion and final reporting.

Bidders must submit a detailed cost breakdown using the prescribed format, ensuring transparency and compliance with tender guidelines.

The bidding process involves the following steps:

1. Download tender documents from the official portal.
2. Prepare and submit bids online before the deadline.
3. Technical evaluation conducted by the designated authority.
4. Financial evaluation of qualifying bids.
5. Final selection based on combined scores.

Timeline	Date & Time
Bid Submission Start	29-05-2025 18:00
Bid Submission End	17-06-2025 15:00
Technical & Financial Evaluation	24-06-2025
Award Notification	To be communicated

All bidders must ensure submission of complete documents as per the specified formats and adhere to the deadlines. Non-compliance may lead to disqualification.

Bids will be evaluated based on a two-stage process:

Criteria	Weightage
Technical Capability & Experience	60%
Financial Offer	40%

Evaluation factors include: - Quality of technical proposal - Relevant experience in similar projects - Certification and qualifications of team - Cost competitiveness

Minimum thresholds:

• Technical score of at least 70%
• Financial bid within permissible range

Final selection will be based on the highest combined score, ensuring value for money and technical excellence.

Date	Event	Details
29-05-2025	Bid Opening	Start of bid submission at 18:00
17-06-2025	Bid Closing	Last date for bid submission at 15:00
24-06-2025	Evaluation	Technical and financial evaluation scheduled
24-06-2025	Final Decision	Expected notification of award
17-06-2025	Document Download Deadline	Last date to download tender documents

Bidders are advised to submit all documents before the deadlines to ensure consideration.

For further inquiries and support, bidders can contact:

| Contact Person | Deputy Collector - MBSIRDA |
| Contact Email | dc-mbsirda@gujarat.gov.in |
| Address | Mandal Becharaji Special Investment Regional Development Authority, Block no. 11 & 12, 3rd Floor, Sector-11, Udhyog Bhavan, Gandhinagar, Gujarat |
| Phone | +91-79-40007517, 40007514, 40007515 |
| Support Email | nprocure@ncode.in |
| Support Phone | 73590 21663 |

All communication should reference the tender ID and title for prompt assistance.

Bidders are encouraged to attend the free vendor training sessions organized every Saturday at (n)code solutions, Ahmedabad, to better understand the online bidding process. The tender documents can be downloaded free of cost from the official portal. Ensure compliance with all eligibility and technical criteria to avoid disqualification. The process emphasizes transparency, quality, and timely submissions to facilitate smooth project execution in regional infrastructure development.