Government Tender for Door-to-Door Garbage Collection & Waste Transport in Tarsadi Municipality

This government tender invites qualified contractors to provide comprehensive waste management services in Tarsadi Municipality, Gujarat. The project encompasses door-to-door garbage collection, open spot waste collection, and transportation of waste to designated dumping sites across all wards. Funded under the Swarnim Jayanti Chief Minister Urban Development Grant (Udp-88) for the year 2025-26, this initiative aims to improve urban sanitation and environmental health. The tender is issued by Tarsadi Nagarpalika, with a total estimated cost of approximately INR 2,980,123.90 and an earnest money deposit (EMD) of INR 298,020. The project duration is 12 months, with key deadlines including bid submission starting on 22 May 2025 and closing on 10 June 2025. Bidders must adhere to the specified eligibility criteria, submit all required documents, and comply with the detailed terms and conditions outlined in the tender documents. This is a significant opportunity for waste management companies and service providers to contribute to urban sanitation in Gujarat.

The scope of work includes:

• Door-to-door garbage collection from all wards within Tarsadi Municipality.
• Open spot waste collection at designated locations.
• Transporting collected waste to approved dumping sites.
• Ensuring timely and efficient waste collection as per schedule.
• Maintaining cleanliness and sanitation standards throughout the project.

The process involves:

1. Receiving and reviewing tender documents.
2. Preparing bid documents with all required certifications and proofs.
3. Submitting bid electronically via the nProcure portal before the deadline.
4. Participating in bid opening on the scheduled date.
5. Executing the contract upon award, ensuring compliance with all technical and safety standards.

Key deliverables include:

Deliverable	Description
Waste Collection Schedule	Detailed timetable for daily collection in all wards
Transportation Plan	Route plans for waste transportation
Compliance Reports	Regular reports on waste management activities
Final Project Report	Summary of activities and outcomes

Bidder must ensure the availability of necessary equipment, trained personnel, and adherence to environmental regulations.

✓ Must have valid registration and licensing for waste management services.
✓ Proven experience in urban waste collection and transportation.
✓ Ability to provide all scanned documents as per tender specifications.
✓ Submit the required EMD of INR 298,020 along with bid.
✓ Meet financial criteria with an estimated project cost of at least INR 2,980,123.90.

Qualification Requirement	Details
Financial Capacity	Minimum turnover of INR 5,00,00,000 in the last 3 years
Technical Experience	At least 3 years of experience in urban waste management
Certification	Valid environmental and safety certificates
Document Submission	All scanned documents as per tender paper

**Note:** Bidders must fulfill all eligibility conditions to qualify for the tender process.

The technical specifications include:

Parameter	Requirement
Waste Collection Vehicles	Must be compliant with local emission standards, capacity of at least 10 cubic meters
Equipment	Bins, PPE, and safety gear as per environmental norms
Schedule	Daily collection at designated times as per approved plan
Reporting	Digital logs of collection and transportation activities

Sequential process:

• Inspection and verification of vehicles and equipment.
• Deployment of trained personnel.
• Implementation of collection routes.
• Regular monitoring and reporting.

All technical equipment must meet the standards specified in the tender documents and comply with Gujarat State environmental regulations.

The total estimated cost for the project is INR 2,980,123.90. Bidders must submit a bid security (EMD) of INR 298,020. Payment terms include:

• Bid Security to be submitted along with bid.
• Advance Payment of 20% upon contract signing.
• Progress Payments based on milestones achieved.
• Final Payment after successful project completion and acceptance.

Bidders should prepare detailed financial proposals, including breakdowns for manpower, equipment, transportation, and miscellaneous expenses, ensuring transparency and compliance with tender guidelines.

The bidding process involves:

1. Download tender documents from the official portal.
2. Prepare and submit bid electronically before the deadline.
3. Attend bid opening scheduled on 18-06-2025 at 12:00 PM.
4. Evaluation of bids based on technical and financial criteria.
5. Award of contract to the successful bidder.

Key Dates	Details
Bid Submission Start	22-05-2025 15:00
Bid Submission End	10-06-2025 18:00
Bid Opening	18-06-2025 12:00 (Preliminary), 12:30 (Commercial)

**Important:** Bidders must ensure all documents are complete and submitted within the stipulated timelines. Non-compliance may lead to disqualification.

Bids will be evaluated based on:

Criteria	Weightage
Technical competence and experience	50%
Financial proposal	30%
Compliance with technical specifications	20%

Evaluation factors include: - Past performance in similar projects - Technical resources and equipment - Cost competitiveness - Adherence to environmental and safety standards

Minimum qualifying marks in technical evaluation are 70%. The highest scoring bid will be considered for award, subject to meeting all eligibility and compliance requirements.

Date	Event	Details
22-05-2025	Bid Submission Start	Bidders can begin submitting proposals
10-06-2025	Bid Submission End	Last date for bid submission
18-06-2025	Preliminary Evaluation	Evaluation of technical bids
18-06-2025	Commercial Evaluation	Final evaluation and bid opening
25-06-2025	Contract Award	Expected date of contract announcement

**Note:** All deadlines are strict; late submissions will not be accepted.

For queries and assistance:

Chief Officer, Tarsadi Nagarpalika
Address: Tarsadi Nagarpalika, In Front of Tarsadi Shree V.S Patel High School, Tarsadi, Surat - 394120
Phone: 2629232006
Email: nprocure@ncode.in

Support for online bid submission and technical guidance is available during working hours. Bidders are encouraged to contact well before the deadline for any clarifications.

All interested bidders are advised to thoroughly review the tender documents available for download. The tender process is conducted electronically via the nProcure portal, ensuring transparency and efficiency. Bidders must procure a valid Digital Certificate to participate. Free training sessions are organized every Saturday at (n)code solutions, GNFC Ltd., Ahmedabad. Detailed terms and conditions, including environmental compliance and safety standards, are outlined in the tender documents. Bidders are encouraged to submit complete and accurate documentation to avoid disqualification.