Government Tender for Electrical Maintenance of AC, Watercoolers & Geysers in Gandhinagar

This government tender invites qualified electrical contractors to undertake annual maintenance of various AC machines, watercoolers, and geysers in non-residential sections 2, 3, & 4 (Sector-9 to 14) of Gandhinagar. The project is managed by the Capital Project Electrical Division, Gandhinagar, under the Roads and Buildings Department. The scope involves routine inspections, repairs, and preventive maintenance to ensure optimal functioning of electrical appliances. The estimated project cost is approximately ₹14,32,474.72, with a completion period of 1 year. Bidders must meet strict eligibility criteria, including valid contractor licenses, experience in similar projects, and financial solvency. The tender process is open, with a submission deadline of June 26, 2025. The tender offers an opportunity for electrical service providers specializing in maintenance works to secure a government contract. Download the detailed tender documents and participate through the online procurement portal to ensure compliance and timely submission.

The scope of work includes:

• Routine maintenance and servicing of AC units, watercoolers, and geysers installed in non-residential sectors 2, 3, & 4 of Gandhinagar.
• Inspection, cleaning, and replacement of faulty components to ensure continuous operation.
• Preventive maintenance tasks scheduled as per manufacturer guidelines.
• Troubleshooting and repairs for electrical faults.
• Coordination with the Electrical Division for timely execution.

The process involves:

1. Initial site assessment upon contract award.
2. Preparation of maintenance schedules.
3. Regular visits for inspection and servicing.
4. Reporting and documentation of all activities.
5. Adherence to safety standards and compliance with government regulations.

• ✓ Must have valid electrical contractor license for E-2 category or above.
• ✓ Proven experience in electrical maintenance works, especially AC, watercoolers, and geysers.
• ✓ Valid registration with government or authorized agencies.
• ✓ Financial stability with a minimum bank solvency of 20% of tender value.
• ✓ Submission of all required documents including PAN, GST, EMD, and similar work certificates.

Qualification	Minimum Requirement
Contractor License	Valid Electrical Contractor License (E-2 or above)
Experience	At least 3 similar projects in the last 5 years
Financial	Bank solvency of 20% of estimated cost
Documents	PAN, GST registration, EMD, registration certificates
Experience Certificates	Form 3A for similar work

**Note:** Exemption certificates for EMD are not accepted; EMD of ₹15,000 is mandatory.

The contractor must ensure all electrical maintenance activities adhere to the following technical parameters:

Parameter	Requirement
Voltage	230V / 50Hz
AC Units	Split and window types, capacity 1-5 TR
Watercoolers	20-50 liters capacity, with cooling and heating
Geysers	Storage type, capacity 15-30 liters

Sequential procedures include:

1. Initial inspection.
2. Cleaning and part replacement.
3. Functional testing.
4. Documentation and reporting.

The estimated project cost is approximately ₹14,32,474.72, with a bid security deposit (EMD) of ₹15,000. The financial bid should include:

Cost Component	Amount (INR)
Total Estimated Cost	14,32,474.72
Bid Security (EMD)	15,000
Tender Fee	900

Payment terms are as follows: - 10% advance on contract signing. - Remaining payments linked to milestone completion. - Final payment after successful completion and approval.

Bidders must submit a detailed financial proposal aligned with the bid format provided in the tender documents.

The bidding process involves the following steps:

1. Download tender documents from the official portal.
2. Attend the pre-bid meeting (if scheduled).
3. Prepare and submit technical and financial bids online before the deadline.
4. Bid submission deadline: June 26, 2025, 4:00 PM.
5. Bid opening: June 26, 2025, at 4:02 PM.

Important: Ensure all documents are uploaded in the prescribed formats. Late submissions will be rejected. Bidders must have valid digital certificates for online bidding.

Bids will be evaluated based on:

Criteria	Max Score
Technical competence and experience	50
Financial proposal	30
Compliance with eligibility criteria	20

Minimum qualifying marks in the technical evaluation are **60%**. The highest scoring bid will be awarded the contract. Factors such as past performance, adherence to specifications, and financial viability will influence the decision.

Date	Event	Details
17-06-2025	Bid Submission Start	Bidders can begin submitting bids online
26-06-2025	Bid Submission End	Last date for bid submission, 4:00 PM
26-06-2025	Bid Opening	4:02 PM at the Electrical Division office
26-06-2025	Evaluation & Award	Expected date for bid evaluation and contract award

**Note:** All deadlines are strict; late submissions will not be entertained.

For queries and support, contact:

Official: EXECUTIVE ENGINEER, Capital Project Electrical Division, Gandhinagar
Email: ee-cpelectdn-gnr@gujarat.gov.in
Address: B Block, 3rd Floor, Capital Project Bhavam, Sector No 16, Gandhinagar

Support Team	Contact Details
NProcure Support	support@nprocure.com
Phone	7359 021 663

Bidders are encouraged to participate in vendor training sessions scheduled weekly to familiarize with online bidding procedures.

All bidders must review the detailed tender documents available for download. Ensure compliance with all eligibility and technical specifications. The tender process is conducted electronically, and all submissions must be made via the official portal. Bidders should verify their digital certificates and ensure timely submission to avoid disqualification. The project aims to enhance electrical maintenance standards in Gandhinagar's government facilities, offering a significant opportunity for qualified electrical service providers to secure a government contract.