Gujarat Government Tender for Electrical Maintenance & Street Light Operation - Gandhinagar

This tender invites qualified electrical contractors and maintenance service providers to participate in the operation and maintenance of street lighting infrastructure in Gandhinagar, Gujarat. The project encompasses upkeep of street lights, high masts, tunnel lights, and related electrical networks across various roads, sectors, villages, and key landmarks such as Gift City and PDPU Bridge. The contract aims to ensure uninterrupted lighting services for public safety, urban development, and infrastructure enhancement. The tender is issued by the Roads and Buildings Department, Gujarat, with a focus on experienced, licensed, and financially stable bidders. The project duration is one year, with a total estimated value of approximately Rs. 43.72 million. Bidders must adhere to strict eligibility and documentation requirements, including electrical licenses, experience in LED street light maintenance, and CCMS systems. The process involves online submission, technical and financial evaluation, and award based on merit. Download the tender documents and participate in this transparent government bidding process.

The scope of work includes:

• Operation & Maintenance of street lighting networks, high masts, tunnel lights, and all associated electrical infrastructure.
• Preventive and corrective maintenance to ensure system reliability.
• Monitoring and system checks using CCMS (Central Control Monitoring System).
• Replacement and repair of defective lighting fixtures, wiring, and control systems.
• Reporting and documentation of maintenance activities.

Key deliverables:

• Uninterrupted lighting services across specified roads and sectors.
• Regular inspection reports.
• Timely repair and replacement of faulty components.

Bidders must meet the following eligibility criteria:

• ✓ Must have A class or above Electrical Contractor License issued by the Gujarat R & B Department.
• ✓ Must possess valid G.S.T. registration.
• ✓ Must submit bank solvency certificate of at least 20% of the tender value issued in 2025.
• ✓ Must have experience in electrical maintenance projects, specifically in LED street light and CCMS systems.
• ✓ Must have successfully completed at least one similar project with a minimum updated completion cost of Rs. 17.49 million in the last five years.
• ✓ Must own or have access to minimum 4 ladders on vehicles and 1 sky lift with valid RC books.
• ✓ Must demonstrate maintenance experience of at least 50% of LED street lights (minimum 11,719 units) and 50% CCMS systems (minimum 118 units) in the last five years.
• ✓ Must provide all required documents including tender fee demand draft, EMD, experience certificates, licenses, and vehicle documents.

The technical specifications include:

Parameter	Requirement
Lighting System	LED street lights, high mast, tunnel lights
Power Supply	230V AC, 50Hz
Control System	CCMS with remote monitoring capabilities
Maintenance Equipment	Ladders, sky lifts, vehicles
System Monitoring	Real-time data transmission and fault detection

Sequential procedures: 1. Conduct initial system assessment. 2. Perform preventive maintenance as per schedule. 3. Detect faults using CCMS. 4. Repair and replace defective components. 5. Record maintenance activities and system health.

The estimated project cost is approximately Rs. 43.72 million. The financial bid should include a percentage rate for the entire scope of work. Payment terms are as follows:

• 50% of the contract value upon mobilization.
• 30% after completion of 6 months of maintenance.
• 20% after final completion and acceptance.

Cost Component	Amount (Rs.)
Tender Fee	Rs. 6,000 (non-refundable)
EMD	Rs. 438,000
Total Estimated Cost	Rs. 43,716,240.66

Bidders must submit **financial proposals** through the e-Procurement portal, adhering to the specified format and including all relevant financial documents.

The bidding process involves the following steps:

1. Download tender documents from the NPROCURE portal.
2. Pay the tender fee of Rs. 6,000 via demand draft.
3. Submit the technical bid with all required documents before the deadline.
4. Receive technical evaluation results.
5. Submit financial bid online after technical clearance.
6. Evaluation of bids based on technical and financial criteria.
7. Award of contract to the highest scoring bidder.

Timeline	Event
20-06-2025 17:00	Bid submission start
16-07-2025 16:00	Bid submission deadline
16-07-2025 16:02	Preliminary evaluation
16-07-2025 16:10	Commercial evaluation

**All submissions must be completed online**. Bidders are advised to adhere strictly to deadlines and ensure all documents are properly uploaded.

Bid evaluation will be based on:

Criteria	Weightage
Technical capability and experience	50%
Financial bid	50%

Evaluation factors include: - **Experience in LED street light maintenance and CCMS systems**. - **Compliance with eligibility and documentation requirements**. - **Financial stability and turnover**. - **Quality of past work and references**.

Minimum thresholds:

• Valid electrical licenses.
• Proven experience in similar projects.
• Adequate equipment and vehicle ownership.

Date	Event	Details
20-06-2025	Bid Start	Bidders can download tender documents
16-07-2025	Bid End	Last date for bid submission at 16:00
16-07-2025	Evaluation	Preliminary and commercial evaluations
16-07-2025	Contract Award	Expected date for contract signing

**Note:** All deadlines are strict. Bidders must ensure timely submission of all required documents and bids.

For queries and assistance, contact:

Executive Engineer, Sachivalay Complex Electrical Division
Address: 3rd Floor, Nirman Bhavan, Sector No 10/A, Gandhinagar
Email: exensach2014@Gmail.com
Phone: +91-79-40007517, 40007514, 40007515
Support available during working hours. Bidders are encouraged to reach out for clarifications or training related to online bid submission.

All interested bidders are advised to download and thoroughly review the tender documents available through the NPROCURE portal. The tender includes detailed technical specifications, eligibility criteria, and terms & conditions. Participation is subject to compliance with all government procurement regulations. The process emphasizes transparency, fairness, and timely completion. Bidders should prepare all required documentation in advance and attend the vendor training sessions if needed. This tender presents a significant opportunity for qualified electrical contractors and infrastructure service providers to secure a government contract in Gujarat for lighting infrastructure maintenance.