Government Tender for Empanelment of Agencies for Road Opening Supervision in Ahmedabad

This government tender invites qualified agencies to participate in the empanelment process for supervision work related to road opening projects within Ahmedabad Urban Development Authority (AUDA) jurisdiction. The tender aims to select competent agencies capable of overseeing road opening activities (ROP) to ensure quality, safety, and compliance with municipal standards. The project duration is approximately 24 months, with a detailed scope focusing on supervision, quality control, and adherence to project timelines. Interested bidders must meet specific eligibility criteria, including submission of tender fee, EMD, and requisite documents. The tender is open to companies with relevant experience in civil works supervision, particularly in road construction and opening. The process involves a preliminary stage for document verification, followed by a commercial evaluation for award. The tender provides an opportunity for established civil supervision firms to collaborate with AUDA on critical infrastructure projects, contributing to urban development and transportation enhancement in Ahmedabad.

The selected agencies will be responsible for the supervision of road opening works (ROP) within AUDA areas, ensuring adherence to technical specifications and safety standards. Key deliverables include:

• Supervision of all phases of road opening activities
• Quality assurance and compliance monitoring
• Coordination with contractors and government authorities
• Preparation of daily progress reports and inspection logs
• Ensuring environmental and safety regulations are followed

The process involves:

1. Receiving project plans and specifications from AUDA
2. Conducting site inspections and assessments
3. Supervising construction activities as per approved drawings
4. Verifying materials and workmanship
5. Reporting deviations and recommending corrective actions
6. Final inspection and certification of completed work

Specification	Details
Project Area	Ahmedabad Urban Development Authority jurisdiction
Duration	24 months
Certification	Valid DSC/ digital certificate required
Documentation	Site reports, inspection logs, completion certificates

The agencies must ensure timely completion, safety compliance, and quality standards throughout the project lifecycle.

• ✓ Must have valid digital signature certificates (DSC) as per IT Act-2000.
• ✓ Must submit scan copies of Tender Fee, EMD, and all relevant documents as per tender terms.
• ✓ Experience in civil supervision, especially in road opening or related infrastructure projects.
• ✓ Financial stability as demonstrated through past project execution.
• ✓ Must be registered with relevant government or municipal authorities.

Qualification Criteria	Minimum Requirements
Experience	At least 3 years in civil supervision
Financial Turnover	INR 50 lakhs in the last fiscal year
Certification	Valid DSC and relevant licenses
Past Projects	Minimum 2 similar projects completed

**Note:** Bidders must meet all eligibility conditions to qualify for the tender process.

Supervision agencies must adhere to the following technical parameters:

Parameter	Specification
Supervision Scope	Road opening, quality control, safety compliance
Certification	Digital Signature Certificate (Class-III)
Reporting	Daily inspection reports, progress updates
Safety Standards	Compliant with local municipal and safety regulations
Equipment	Supervisory tools and safety gear as per project norms

Sequential procedures include:

1. Submission of technical documents
2. Site inspection and assessment
3. Supervision during construction phases
4. Quality and safety audits
5. Final certification and handover

The estimated project budget ranges from INR 10 lakh to INR 25 lakh, depending on project scope and scale. The financial proposal must include detailed cost breakdowns:

Cost Element	Estimated Cost
Supervision Fees	INR 8 lakh - INR 20 lakh
Miscellaneous Expenses	INR 2 lakh

Payment terms are as follows: - 30% advance upon contract signing - 50% during project execution based on milestones - 20% upon successful completion and certification

Bidders must provide a comprehensive financial proposal aligned with these terms, ensuring transparency and compliance with government procurement policies.

The bidding process involves the following steps:

1. Download tender documents from the official portal before the deadline.
2. Submit the technical bid, including tender fee, EMD, and required documents, online via the portal.
3. The preliminary evaluation will be conducted on 17-07-2025.
4. Shortlisted bidders will be invited for commercial bid submission.
5. Final evaluation and award will be based on combined technical and financial scores.

Event	Date	Details
Bid Submission Start	11-06-2025 18:00	Bidders can start submitting bids
Bid Submission End	10-07-2025 18:00	Last date for bid submission
Preliminary Evaluation	17-07-2025 18:10	Evaluation of technical bids
Contract Award	Post evaluation	Notification to successful bidder

**All bidders must adhere to the specified timelines and ensure complete documentation.**

Bids will be evaluated based on:

Criteria	Weightage
Technical competence	50%
Past experience	20%
Financial proposal	20%
Certification & compliance	10%

Minimum qualifying marks for technical evaluation are 70%. Bidders must demonstrate relevant experience, technical capacity, and financial stability. The highest scoring bid, considering both technical and financial aspects, will be selected for contract award.

Date	Event	Details
11-06-2025	Bid Submission Start	Bidders can begin submitting their proposals
10-07-2025	Bid Submission End	Deadline for bid submissions at 18:00 hours
17-07-2025	Preliminary Evaluation	Technical evaluation scheduled at 18:10 hours
24-07-2025	Final Notification	Expected date for award announcement

**Note:** All deadlines are strict; late submissions will not be entertained.

For queries and assistance, contact:

| Department | Ahmedabad Urban Development Authority |
| Contact Person | Mr. XYZ (Tender Officer) |
| Phone | 7927545061 |
| Email | auad.tenders@gujarat.gov.in |
| Address | AUDA, Sardar Patel Sankul, Usmanpur, Ahmedabad - 380014 |

Support is available during working hours for clarifications and technical support related to bid submission.

Interested bidders are encouraged to attend the free vendor training sessions held every Saturday from 4:00 PM to 5:00 PM at (n)Code Solutions, Ahmedabad. The tender documents can be downloaded free of cost from the official portal. Ensure all mandatory documents are submitted in the prescribed format. The tender process emphasizes transparency, fairness, and compliance with government procurement norms. Bidders are advised to review all terms and conditions carefully before submission.