Government Tender for Equipment/System Health Assessment & Performance Evaluation at Sardar Sarovar Narmada Nigam Limited

This government tender invites qualified contractors to undertake the examination of the healthiness and performance evaluation of equipment and systems at SBC Pumping Stations No. 1 to 5 under SSNNL. The project aims to ensure optimal operational efficiency through detailed assessment and reporting. The scope includes evaluating equipment condition, system performance, and providing comprehensive reports for maintenance planning. The contract duration is 12 months, with a total estimated cost of approximately ₹75 lakh. Bidders must meet specified eligibility criteria, including valid registration, technical capability, and financial stability. The tender process involves multiple stages, starting from preliminary documentation submission to technical and commercial evaluations. The project is managed by Sardar Sarovar Narmada Nigam Limited, a key state government entity in Gujarat, focusing on infrastructure development and water resource management. Interested bidders should review detailed technical specifications, eligibility requirements, and submission deadlines to ensure compliance and successful participation.

The scope of work includes:

• Conducting a thorough health assessment of equipment and systems at SBC Pumping Stations No. 1 to 5.
• Performing performance evaluations to identify inefficiencies or faults.
• Preparing detailed reports highlighting equipment condition, operational status, and recommended maintenance actions.
• Ensuring compliance with technical standards and safety regulations.

The process involves:

1. Site Inspection and Data Collection
2. Equipment Condition Monitoring
3. Performance Data Analysis
4. Drafting of Evaluation Reports
5. Submission of Final Reports and Recommendations

Key deliverables include:

Deliverable	Description
Health Assessment Report	Detailed findings on equipment health
Performance Evaluation Report	Analysis of operational efficiency
Maintenance Recommendations	Actionable steps for system improvement

Bidders must provide evidence of technical capability, including work methodology, project schedule, and resource availability.

Bidders must meet the following eligibility criteria:

• ✓ Must have valid registration certificates in relevant categories (Class B or above).
• ✓ Must submit scanned copies of tender fee DD, EMD, and registration certificates.
• ✓ Should possess financial stability with minimum turnover requirements.
• ✓ Must demonstrate technical expertise in equipment health assessment and performance evaluation.
• ✓ Must provide evidence of past experience with similar projects.

Financial and qualification requirements:

Criterion	Minimum Requirement
Annual Turnover	₹1 crore in last 3 years
Experience	At least 2 similar projects in last 5 years
EMD	₹75,000 (as specified)

Additional documents include GST registration, Labour License, EPF & ESI certificates, and detailed work methodology.

The technical evaluation requires bidders to demonstrate:

• Use of calibrated testing equipment for equipment health checks.
• Adherence to safety and quality standards as per government regulations.
• Availability of skilled technical personnel with relevant certifications.

Technical parameters include:

Parameter	Specification
Equipment Monitoring	Vibration analysis, thermal imaging, operational testing
Data Analysis	Use of approved software tools for performance analysis
Reporting	Standardized formats with clear diagnostics

Procedures involve:

• Site inspection
• Data collection
• Analysis and reporting
• Recommendations implementation

All technical submissions must include detailed work plans, equipment lists, and personnel credentials.

The estimated project cost is approximately ₹75 lakh, with a bid validity of 120 days. The financial proposal should include:

Cost Component	Amount (INR)
Equipment & Material	As per detailed estimates
Labor & Services	As per scope
Miscellaneous	Contingencies

Payment will be made in installments based on project milestones:

• 30% on contract signing
• 40% after submission of interim reports
• 30% upon final acceptance

Bidders must submit a detailed cost breakdown and ensure transparency in pricing, adhering to government procurement norms.

The bidding process involves the following steps:

1. Download and review tender documents from the official portal.
2. Submit the tender fee and EMD before the deadline.
3. Attend pre-bid meeting if scheduled.
4. Submit technical and financial bids electronically via the designated portal.
5. Technical evaluation will be conducted by the authorities.
6. Commercial bids will be opened only for technically qualified bidders.
7. Final selection based on evaluation criteria.

Key timelines:

Event	Date	Details
Bid Submission Start	04-06-2025 13:00	Bidders can start submitting bids
Bid Submission End	24-06-2025 18:00	Last date for submission
Technical Evaluation	08-07-2025	Evaluation of technical bids
Tender Opening	05-07-2025	Preliminary evaluation

All submissions must strictly adhere to instructions specified in the tender documents.

The evaluation will be based on:

Criteria	Weightage
Technical capability & experience	50%
Financial proposal	30%
Past project performance	20%

Minimum qualifying marks for technical evaluation are set at 70%. Bidders must demonstrate: - Adequate technical resources - Proven experience in similar assessments - Competitive pricing

Scoring will be based on detailed criteria including methodology, team expertise, and past performance. Only bidders meeting the minimum thresholds will qualify for commercial bid evaluation.

Date	Event	Details
04-06-2025	Bid Submission Start	Bidders can begin submitting bids from this date
24-06-2025	Bid Submission End	Last date for bid submission at 18:00
05-07-2025	Preliminary Evaluation	Evaluation of initial documents
08-07-2025	Technical Evaluation	Detailed technical assessment
12-07-2025	Final Notification	Award decision announcement

Critical deadlines include submission closing on 24th June 2025 and technical evaluation completion by 8th July 2025.

For further details and clarifications, bidders can contact:

| Name | Executive Engineer, S.B.C. Pumping Station M/E Division |
| Phone | 9925212265 |
| Address | Block No. D-2, Narmada Office Complex, Sardar Society, Surendranagar - 363001 |
| Email | [Insert email if available] |

Support and training on tender submission procedures are available through (n)Code Solutions, Ahmedabad. Bidders are encouraged to reach out for assistance to ensure smooth participation.

All participating bidders must ensure compliance with the specified eligibility and technical criteria. The tender process is conducted electronically, requiring valid digital certificates for bid signing. Bidders are advised to review all documents, including the tender notice, Schedule B, and health monitoring PDFs, which are available for download. The project aims to enhance the operational reliability of critical water infrastructure, contributing to sustainable water management in Gujarat. Participation offers an opportunity to work with a prestigious government agency, with clear milestones and deliverables outlined in the tender documentation. Ensure timely submission and adherence to all specified requirements for successful tendering.