Government Tender for Maintenance of Garden at Sale Tax Bhavan, Gandhinagar

This government tender invites qualified contractors to undertake the maintenance of the garden located within the Sale Tax Bhavan premises in Ahmedabad, Gujarat. The project aims to enhance the aesthetic appeal and upkeep of the garden area, ensuring a lush, well-maintained environment consistent with government standards. The scope includes landscaping, regular upkeep, and seasonal planting activities. The tender is issued by the Parks and Gardens Department of Gandhinagar, emphasizing transparency and competitive bidding. The project duration is 12 months, with a total estimated cost of Rs. 2,23,380. Bidders must meet specific eligibility criteria, including relevant experience, financial stability, and valid certifications. The tender process is open to registered contractors with proven track records in similar works, especially within government or semi-government sectors. The tender document can be downloaded online, and detailed instructions are provided for submission, evaluation, and award procedures. This opportunity is ideal for landscaping firms, horticultural service providers, and civil contractors seeking to collaborate with government agencies on public beautification projects.

The scope of work for this tender includes:

• Landscaping and garden maintenance in the compound of Sale Tax Bhavan.
• Regular pruning, watering, and fertilization of plants and trees.
• Seasonal planting and replanting as per the schedule.
• Lawn mowing and edging to maintain a neat appearance.
• Cleaning and debris removal from the garden area.
• Application of pest control measures to protect plants.
• Installation and maintenance of irrigation systems.

The process involves:

1. Site inspection and assessment.
2. Preparation of a detailed work plan.
3. Execution of landscaping activities.
4. Regular monitoring and reporting.
5. Final inspection and handover.

Key Deliverables	Specifications
Garden Upkeep	Weekly maintenance including watering, pruning, and fertilization
Seasonal Planting	As per schedule, including flowers and shrubs
Irrigation System	Fully operational, with scheduled checks
Cleanliness	Daily removal of debris and waste

**All works must adhere to local environmental and safety regulations.**

Bidders must meet the following eligibility criteria:

• ✓ Must have valid registration as an approved contractor in E2-Class or above from R & B Department or Irrigation Department.
• ✓ Must possess a valid GST registration and Permanent Account Number (PAN).
• ✓ Should have an annual turnover of at least Rs. 2.24 Lacs in the last five financial years.
• ✓ Experience in executing similar government or semi-government landscaping projects with a minimum completion cost of Rs. 0.89 Lacs.
• ✓ Must submit a Demand Draft of Rs. 600/- as tender fee, payable at Gandhinagar.
• ✓ Earnest Money Deposit (EMD) of Rs. 2300/- in the form of FDR or Bank Guarantee, valid for 165 days.
• ✓ Should have valid E.P.F. and E.S.I.C. registration.

Financial Criteria	Details
Minimum Annual Turnover	Rs. 2.24 Lacs
EMD	Rs. 2300/- in FDR or Bank Guarantee
Tender Fee	Rs. 600/- Demand Draft

**All documents must be valid, up-to-date, and submitted along with the bid.**

The technical specifications include:

Parameter	Requirement
Garden Area	Approximate size as per site survey
Plant Types	Native and ornamental plants suitable for Gujarat climate
Irrigation System	Automated, with scheduled watering
Maintenance Frequency	Weekly, bi-weekly, and seasonal as specified
Safety Standards	Compliance with local safety and environmental norms

The process involves:

• Conducting a detailed site survey.
• Preparing a technical plan aligned with specifications.
• Procuring necessary materials and equipment.
• Executing the maintenance activities.
• Regular quality checks and reporting.

All technical work must conform to the standards specified in the tender documents and applicable environmental regulations.

The total estimated cost for the project is Rs. 2,23,380. Bidders must submit their financial proposals based on the detailed scope. The cost breakdown includes:

Item	Estimated Cost (Rs.)
Landscaping & Maintenance	1,80,000
Irrigation & Equipment	30,000
Miscellaneous Expenses	13,380

Payment terms are as follows:

• 10% advance upon contract signing.
• 40% after completion of 50% of work.
• Remaining 50% after final inspection and approval.

All payments are subject to submission of valid invoices and compliance with contractual terms. The bid must include a detailed financial proposal with clear cost components.

The bidding process involves the following steps:

1. Download and review tender documents from the official portal.
2. Attend the pre-bid meeting (if scheduled) for clarifications.
3. Prepare and submit bids electronically before the deadline.
4. Bid submission deadline is 27-05-2025 at 4:00 PM.
5. Bid opening will be conducted on the same day at 4:05 PM at the designated office.
6. Evaluation and shortlisting based on eligibility and technical criteria.
7. Final award to the successful bidder.

Timeline	Date & Time
Bid Submission Start	07-05-2025 12:15 PM
Bid Submission End	27-05-2025 4:00 PM
Bid Opening	27-05-2025 4:05 PM

**All bids must be submitted online via the official portal.**

Bids will be evaluated based on:

Criteria	Weightage
Technical competence and experience	40%
Financial proposal	30%
Past performance and references	20%
Compliance with eligibility criteria	10%

Minimum qualifying marks in each category must be met. The technical evaluation will include site visit reports, experience, and resource availability. Financial bids will be opened only for technically qualified bidders. The final decision will prioritize value for money, quality, and compliance with tender specifications.

Date	Event	Details
07-05-2025	Bid Submission Start	Bidders can begin submitting their proposals
27-05-2025	Bid Submission End	Last date for bid submission at 4:00 PM
27-05-2025	Bid Opening	Technical and financial bids will be opened at 4:05 PM
28-05-2025	Award Notification	Expected date for contract award announcement

**Note:** All deadlines are strict; late submissions will be rejected.

For any queries or assistance, bidders can contact:

Department: Parks and Gardens Department, Gandhinagar
Official Email: dir-garden@gujarat.gov.in
Office Address: Director, Parks and Garden Organization, 3rd Floor, Nirman Bhavan, Sector No.10/A, Gandhinagar 382010
Contact Person: Director, Parks and Garden
Phone: Not specified, email preferred for queries

Contact Type	Details
Email	dir-garden@gujarat.gov.in
Office Address	Nirman Bhavan, Gandhinagar
Phone	Not provided

Support for online bid submission and technical assistance is available through the designated support team.

All participating bidders are advised to thoroughly review the tender documents available for download. The tender process emphasizes transparency, and all submissions must adhere strictly to the guidelines specified. Bidders are encouraged to attend the free vendor training sessions organized every Saturday at (n)Code Solutions, Ahmedabad, to familiarize themselves with the e-procurement platform. Ensure all required documents, including valid certifications, financial statements, and experience proofs, are current and properly scanned. The government reserves the right to accept or reject any bid without assigning reasons, as per applicable procurement rules. This tender offers an excellent opportunity for landscaping and civil contractors to collaborate with government agencies on public beautification projects, fostering sustainable urban development.