Government Tender for Maintenance of Gardens at Gandhinagar - 12-Month Contract

This government tender invites qualified contractors to undertake the maintenance of gardens surrounding Block no.1 to 14, Swarnim Block 1 & 2, and the statue garden area in the New Sachivalaya campus, Sector-10, Gandhinagar. The project is managed by the Parks and Gardens Department of Gujarat and aims to enhance the aesthetic appeal and upkeep of key government premises. The contract duration is 12 months, with an estimated project cost of approximately Rs. 1.34 crore. Bidders must meet specific eligibility criteria, including financial stability, relevant experience, and registration with appropriate departments. The tender process is open to contractors with proven expertise in large-scale horticultural and landscaping works. The project emphasizes quality, timely completion, and adherence to government standards. Interested bidders should review detailed scope, technical specifications, and eligibility requirements to prepare comprehensive proposals. This opportunity is ideal for experienced landscaping firms, civil contractors, and government-approved agencies seeking to contribute to public infrastructure development in Gujarat.

The scope of work involves comprehensive maintenance of the specified garden areas within the New Sachivalaya campus, Sector-10, Gandhinagar. Key deliverables include:

• Regular landscaping, pruning, and watering of plants
• Maintenance of lawns, flower beds, and pathways
• Upkeep of statues and surrounding areas
• Waste removal and cleanliness management
• Replacement of damaged plants and fixtures

The process includes:

1. Initial site assessment and planning
2. Procurement of necessary materials and plants
3. Implementation of landscaping activities
4. Routine maintenance and inspections
5. Final quality checks and handover

Specifications include:

Parameter	Requirement
Maintenance Frequency	Weekly and monthly scheduled tasks
Plant Types	Native and ornamental plants as per approved plan
Equipment	Lawn mowers, pruning tools, watering systems
Safety Standards	Compliance with government safety norms

All work must adhere to the guidelines specified in the tender documents and meet the standards set by the Gujarat Parks and Gardens Department.

• ✓ Must have valid registration with relevant government departments (R&B, Irrigation, GST, E.P.F., E.S.I.C.)
• ✓ Must possess experience in executing similar large-scale garden maintenance projects (minimum Rs. 53.58 Lacs work completed)
• ✓ Financial stability with an annual turnover exceeding Rs. 133.95 Lacs in the last five financial years
• ✓ Must submit a Demand Draft of Rs. 3600/- as tender fee, payable at Gandhinagar
• ✓ Earnest Money Deposit (EMD) of Rs. 134,000/- in the form of FDR or Bank Guarantee, valid for at least 165 days
• ✓ Registration certificate of approved contractor in C-Class or above from R&B or Irrigation Department
• ✓ Bank certificate of credit facility of 25% of the estimated contract value
• ✓ Valid PAN and GST registration certificates
• ✓ Experience in similar government or semi-government projects
• ✓ Submission of all required documents as per the detailed eligibility checklist

The technical specifications include:

Parameter	Specification
Planting Material	Native and ornamental plants as per approved plan
Maintenance Equipment	Must include lawn mowers, pruning tools, watering systems
Work Schedule	Daily, weekly, and monthly maintenance routines
Safety Compliance	Adherence to government safety standards
Quality Standards	Use of approved materials and techniques

Sequential process involves: 1. Site inspection 2. Preparation of maintenance plan 3. Procurement of materials 4. Execution of maintenance activities 5. Regular inspections and reporting

All technical activities must conform to the guidelines provided in the tender documents and relevant standards.

The estimated project cost is Rs. 1,33,94,815.00. The financial breakdown includes:

Item	Cost (Rs.)
Tender Fee	3,600
Estimated Contract Value	1,33,94,815
EMD	1,34,000

Payment terms are as follows: - 10% advance upon contract signing - 40% during mid-term review - Remaining 50% after project completion and approval

Bidders must submit financial proposals aligned with these terms, ensuring transparency and compliance with government procurement policies.

The bidding process involves the following steps:

1. Download and review tender documents from the official portal.
2. Submit the required documents and tender fee before the deadline.
3. Attend the pre-bid meeting if scheduled.
4. Submit technical and financial bids electronically through the designated platform.
5. Bids will be opened publicly at the specified date and time.
6. Evaluation of bids based on eligibility, technical competence, and financial competitiveness.
7. Awarding of contract to the most suitable bidder.

Key timelines:

Event	Date	Details
Bid submission start	07-05-2025 12:15	Bidders can begin submitting bids
Bid submission end	27-05-2025 16:00	Last date for bid submission
Bid opening	27-05-2025 16:05	Official bid opening at Gandhinagar

All bidders must ensure compliance with the submission procedures and deadlines.

Bid evaluation will be based on:

Criteria	Max Marks	Weightage
Eligibility & Document Verification	30	30%
Technical Competence	40	40%
Financial Offer	30	30%

Minimum qualifying marks are 50% in each category. The factors considered include experience, financial stability, compliance with technical specifications, and bid price. Bidders must meet all eligibility requirements and provide complete documentation to qualify for further evaluation.

Date	Event	Details
07-05-2025	Bid Submission Start	Bidders can start submitting bids
27-05-2025	Bid Submission End	Last date for bid submission at 4:00 PM
27-05-2025	Bid Opening	Bids will be opened at 4:05 PM at Gandhinagar
28-05-2025	Result Announcement	Expected date for tender results

**Note:** All deadlines are strict; late submissions will not be accepted.

• Department: Parks and Gardens Department, Gandhinagar
• Address: Director, Parks and Garden Organization, 3rd Floor, Nirman Bhavan, Sector No.10/A, Gandhinagar 382010
• Email: dir-garden@gujarat.gov.in
• Contact Person: Director, Parks and Gardens
• Phone: Not specified, contact via email preferred

Bidders are advised to communicate through official channels for clarifications and support related to tender procedures.

All interested bidders are encouraged to participate in the free training sessions organized every Saturday at (n)Code Solutions, Ahmedabad, to understand the e-Procurement process. Tender documents are available for download free of cost from the official portal. Ensure all documents are complete and submitted before the deadline. The project emphasizes quality, timely execution, and compliance with government standards, offering a significant opportunity for experienced landscaping and civil contractors to contribute to public infrastructure development in Gujarat.