Gujarat Government Tender for Maintenance of Gardens at Gandhinagar - Works Contract

This government tender invites qualified contractors to undertake the maintenance of gardens located in Gandhinagar, Gujarat. The scope includes maintaining gardens at key locations such as the Circuit House, Rose Garden, J-5 Circle, Nirman Bhavan, Karmyogi Bhavan, and Gujarat Public Service Commission Office. The project duration is 12 months, with a total estimated cost of approximately Rs. 46.88 Lacs. Bidders must meet specific eligibility criteria, including relevant experience, financial stability, and valid registration certificates. The tender aims to ensure well-maintained public gardens, enhancing the aesthetic appeal and environmental quality of Gandhinagar. The procurement process is open to contractors with proven experience in similar government projects, emphasizing transparency and compliance with technical and financial standards. Interested parties should review detailed documents, submit their bids within the specified deadline, and adhere to all terms and conditions outlined by the Parks and Gardens Department, Gujarat.

The scope of work includes:

• Regular maintenance of gardens at specified locations in Gandhinagar.
• Pruning, watering, fertilizing, and pest control.
• Upkeep of lawns, flower beds, and shrubbery.
• Maintenance of pathways, benches, and decorative elements.
• Ensuring safety and cleanliness standards are met.

The process involves:

1. Site assessment and planning.
2. Procurement of necessary materials and tools.
3. Implementation of maintenance activities as per schedule.
4. Regular reporting and quality checks.

Key deliverables include:

Deliverable	Description
Garden upkeep	Ensuring gardens are aesthetically maintained
Safety compliance	Adherence to safety standards
Timely reporting	Regular progress reports

Contractors must supply all labor, materials, and equipment required for comprehensive garden maintenance.

Important Requirements:

• Use environmentally friendly products.
• Maintain safety standards.
• Complete activities within scheduled timelines.

✓ Must have a valid registration certificate of approved contractor in E-1-Class or above from R and B Department or Irrigation Department.
✓ Should possess experience in similar government or semi-government garden maintenance projects.
✓ Annual turnover for the last five financial years should be more than Rs. 46.89 Lacs.
✓ Must submit a Demand Draft of Rs. 1500/- as tender fee, payable to the Director, Parks & Gardens, Gandhinagar.
✓ Earnest Money Deposit (EMD) of Rs. 47,000/- must be submitted via FDR or Bank Guarantee, valid for at least 165 days.
✓ Should have a Bank Certificate indicating credit facility of at least 25% of the estimated contract value.
✓ Must provide PAN card, GST registration certificate, and E.P.F. & E.S.I.C. registration certificates.

Qualification Parameter	Minimum Requirement
Annual Turnover	Rs. 46.89 Lacs
Experience in similar work	One completed project costing at least Rs. 18.76 Lacs
Registration	Valid registration in E-1-Class or above
Financial Security	Bank certificate for credit facility of Rs. 11,72,236
Tender Fee	Rs. 1500/- Demand Draft
EMD	Rs. 47,000/- FDR or Bank Guarantee

The technical specifications include:

Parameter	Requirement
Contract Duration	12 months
Estimated Cost	Rs. 46,88,944
Location	Gandhinagar, Gujarat
Maintenance Activities	Pruning, watering, fertilizing, pest control, lawn care
Equipment	Standard gardening tools, safety gear
Environment Standards	Use of eco-friendly products

Sequential process:

1. Conduct initial site assessment.
2. Prepare maintenance schedule.
3. Procure necessary materials.
4. Execute maintenance activities.
5. Conduct periodic inspections and report.

Technical compliance involves adherence to safety, environmental, and quality standards as specified in tender documents.

The total estimated contract value is Rs. 46,88,944. Bidders should prepare their financial proposals accordingly. The payment will be made in installments based on milestones achieved, as per the terms specified in the tender. The breakdown includes:

Cost Component	Approximate Amount
Material and supplies	Rs. 20,00,000
Labor costs	Rs. 15,00,000
Equipment and tools	Rs. 5,00,000
Miscellaneous expenses	Rs. 6,88,944

Payment schedule: - 30% advance upon contract signing. - 40% after completion of 6 months. - Remaining 30% upon project completion and approval.

All payments are subject to submission of valid invoices and satisfactory progress reports.

Interested bidders must follow a structured process:

1. Download tender documents from the official portal.
2. Submit the required documents and tender fee before the deadline.
3. Attend the pre-bid meeting if scheduled.
4. Submit technical and financial bids electronically via the NPROCURE portal.
5. Bids will be opened publicly on the specified date.
6. Evaluation will be based on eligibility, technical competence, and financial offer.
7. Successful bidders will be notified and invited for contract signing.

Key timelines:

Event	Date	Details
Bid Submission Start	07-05-2025 12:15	Bidders can start submitting bids
Bid Submission End	27-05-2025 16:00	Last date for bid submission
Bid Opening	27-05-2025 16:05	Public bid opening

Ensure all documents are complete and submitted within deadlines to avoid disqualification.

Bids will be evaluated based on:

Criteria	Weightage
Eligibility & Experience	40%
Technical Approach & Methodology	30%
Financial Offer	30%

Minimum thresholds: - 60% in eligibility criteria. - Satisfactory technical proposal. - Competitive financial bid.

The evaluation process prioritizes experience, technical competence, and cost-effectiveness, ensuring transparency and fairness in selection.

Date	Event	Details
07-05-2025	Bid Submission Start	Bidders can begin submitting their bids
27-05-2025	Bid Submission End	Last date for submitting bids
27-05-2025	Bid Opening	Public opening of bids at 4:05 PM
27-05-2025	Evaluation Completion	Expected date for evaluation results
01-06-2025	Award Notification	Tentative date for awarding contract

All bidders should ensure timely submission to participate in the tender process.

For queries and assistance, contact:

Director, Parks and Garden Organization
Address: 3rd Floor, Nirman Bhavan, Sector No.10/A, Gandhinagar 382010
Email: dir-garden@gujarat.gov.in
Phone: N/A (Email preferred)

Support for online bidding and technical issues:

Service	Contact	Details
Support Team	n)Code Solutions

Email: nprocure@ncode.in | | Toll-Free Number: 7359 021 663 |

Bidders are encouraged to reach out well before the deadline for any clarifications.

All prospective bidders must review the detailed tender documents available for download. The tender process emphasizes transparency, fairness, and compliance with government procurement policies. Bidders should ensure all eligibility criteria are met and submit complete documentation. Participation in the free vendor training sessions is recommended for new bidders to understand the electronic bidding process better. The project aims to enhance the aesthetic and environmental quality of Gandhinagar's public gardens, contributing to urban beautification and ecological sustainability.