Government Tender for Hiring 9-Seater Diesel Jeep Vehicles for Power Sector in Gujarat

This government tender invites qualified transportation service providers to supply 9-seater diesel-driven closed body Jeep vehicles (Bolero/Toofan/Cruiser) for Gujarat Energy Transmission Corporation Limited (GETCO). The contract spans 24 months for the power and energy sector, specifically supporting the power transmission infrastructure at the 66KV Hansalpur Group Substation. Bidders must meet strict eligibility criteria, including valid GST registration, MSME certification, and proven financial stability. The tender aims to ensure reliable transportation for Junior Engineers and technical staff, facilitating efficient power distribution and maintenance activities across Surendranagar district. The project emphasizes quality, compliance, and timely delivery, with a total estimated cost of approximately INR 13,74,786. The procurement process is open to experienced vehicle service providers, with a focus on transparency and competitive pricing. Interested bidders should review detailed documents, submit required certificates, and adhere to the specified deadlines to participate effectively in this significant government contract.

The selected contractor will be responsible for providing diesel-driven 9-seater closed body Jeep vehicles (Bolero/Toofan/Cruiser) on a daily basis, 12 hours per day, covering approximately 3000 KM per month. Key deliverables include:

• Supplying vehicles compliant with all safety and emission standards.
• Maintaining vehicles in excellent condition, with valid insurance, fitness certificates, and permits.
• Ensuring timely pickup and drop services for Junior Engineers at the 66KV Hansalpur Group S/S.
• Providing backup vehicles in case of breakdown or maintenance.

The process involves:

Bidders must meet the following eligibility criteria:

• ✓ Must have a valid GST Registration with active status.
• ✓ Must possess a Driving License for Taxi/Transport vehicles.
• ✓ Must submit PAN Number and PF Code registration.
• ✓ Must provide MSME Certificate (if applicable).
• ✓ Must submit Last 3 years of profit-loss balance sheets with ITR.
• ✓ Must provide Vehicle R.C. Book, Insurance, and Fitness Certificates.
• ✓ Must submit Partnership Deed or relevant ownership documents.
• ✓ Additional EMD of INR 20,000 must be submitted along with the bid.

Financial & Qualification Requirements	Details
Minimum Annual Turnover	INR 10 lakhs
Experience in Vehicle Hiring	Minimum 2 years
EMD Submission	INR 20,000 or equivalent bank guarantee

Bidders should ensure all documents are valid, current, and properly attested to qualify for technical evaluation.

Vehicles must conform to the following technical parameters:

Specification	Details
Vehicle Type	Diesel 9-Seater Jeep (Bolero/Toofan/Cruiser)
Engine Capacity	Minimum 1.5 Litre
Fuel Type	Diesel
Emission Norms	BS-IV or higher
Safety Features	Seat belts, fire extinguisher, first aid kit
Maintenance	Regular servicing every 5000 km
Documents	R.C. Book, Insurance, Fitness Certificate, Permits

The process involves:

The total estimated cost for the 24-month contract is approximately INR 13,74,786. Bidders must submit a detailed financial proposal, including:

Cost Component	Amount (INR)
Base Cost	12,00,000
GST (18%)	2,16,786
Total Estimated Cost	13,74,786

Payment terms are as follows: - **Monthly payments** based on verified vehicle deployment. - **Payment schedule** to be aligned with submission of invoices and vehicle logs. - **Retention** of 10% of each payment until successful completion.

The bidding process involves the following steps:

1. Download tender documents from the official portal before the deadline.
2. Prepare and submit technical and financial bids online via the nProcure portal.
3. Bid submission deadline is 10th July 2025 at 4:00 PM.
4. Technical bid evaluation scheduled for 11th July 2025 at 10:00 AM.
5. Price bid opening will follow successful technical evaluation.
6. Final award will be announced within 7 days of evaluation.

All bidders must ensure compliance with submission guidelines and deadlines. Late or incomplete bids will be rejected. Bidders are encouraged to participate in vendor training sessions for smooth submission.

Bids will be evaluated based on:

Criteria	Maximum Marks	Weightage
Technical compliance & vehicle condition	50	50%
Cost competitiveness	30	30%
Past experience & credentials	20	20%

Minimum qualifying marks in technical evaluation are **70%**. Bidders must demonstrate vehicle quality, operational capacity, and financial stability. The final selection will prioritize **lowest responsive bid** meeting all technical and eligibility criteria. Evaluation factors include vehicle condition, bidder experience, and adherence to specifications.

Date	Event	Details
18-06-2025	Bid Submission Start	Bidders can start submitting bids online
10-07-2025	Bid Submission End	Last date for bid submission at 4:00 PM
11-07-2025	Technical Bid Evaluation	Scheduled at 10:00 AM
18-07-2025	Contract Award Announcement	Expected date for final decision

**Critical Dates:** Bidders must submit all documents before the deadline and attend the technical evaluation as scheduled.

For queries and assistance, contact:

| Name | SE TR Surendranagar |
| Contact Email | setrsurendranagar.getco@gebmail.com |
| Address | 66 KV Substation Compound, Nr. Shiv Hotel, ST Stand Road, Surendranagar-363 002 |
| Phone | +91-79-40007517, 40007514, 40007515 |
| Support Team | (n)Procure Support, GNFC Ltd., Ahmedabad |

Bidders are advised to communicate well in advance for clarifications and document submissions.

Interested bidders must review the detailed tender documents available for download, ensure all eligibility criteria are met, and prepare comprehensive technical and financial proposals. Participation requires valid digital certificates for online bidding. The tender emphasizes transparency, timely submission, and adherence to all statutory and technical standards. Regular updates and clarifications will be provided through official communication channels. Bidders are encouraged to attend vendor training sessions to facilitate smooth participation in the electronic tender process.