Government Tender for Vehicle Hiring: AC Closed Body Petrol/Diesel Jeep for Power Sector

This government tender invites qualified bidders to provide vehicle hiring services for Gujarat Energy Transmission Corporation Limited (GETCO). The project involves supplying AC closed body Petrol/Diesel driven Jeep vehicles, model-less than 3 years old, fully insured, and capable of covering a minimum of 3000 KM per month. The vehicles will be used for transporting Deputy Engineers at the 400KV SOJA Sub Station under JAMLA TR Division. The contract duration is 24 months, with a total estimated cost of approximately INR 18,72,108. Bidders must meet specific technical and financial criteria, including valid vehicle documents, driver licenses, GST registration, and deposit requirements. The tender aims to ensure reliable, safe, and efficient transportation services for GETCO's power infrastructure operations. The procurement process is open, with detailed stages including technical and commercial evaluations, and requires submission of comprehensive documentation via the official NPROCURE portal.

The scope of work includes:

• Supplying fully insured AC closed body Jeep vehicles (Petrol/Diesel) for official transportation.
• Vehicles must be model-less than 3 years old on the date of tender opening.
• Vehicles should accommodate 11+1 passengers, including two airbags for safety.
• Minimum of 3000 KM coverage per month, 24 hours daily availability.
• Vehicles must be equipped with valid RC Book, Insurance, Fitness Certificate, and Contract Carriage Permit.
• Bidders are required to submit all relevant vehicle and driver documentation as specified.
• The vehicles should be in excellent condition, fully insured, and compliant with all legal requirements.
• The contract includes maintenance, insurance, and operational responsibilities.

• ✓ Must have valid vehicle registration, fitness, and insurance documents.
• ✓ Must possess a valid driver license.
• ✓ GST registration number documents are mandatory.
• ✓ Vehicle RC Book and Insurance Copy must be provided.
• ✓ Self-declaration or Provident Fund Code Number documentation is required.
• ✓ Bidders must fill Annexure I, II, III, and Declaration for Vehicle Contract.
• ✓ Diesel/Petrol rate copy from 15 days before tender closing.
• ✓ Tender Fee and EMD RTGS/NEFT details must be submitted.
• ✓ Vehicle deposit of INR 15,000 must be paid via RTGS/NEFT.

Qualification Criteria	Details
Financial Capacity	Estimated cost of INR 18,72,108
Experience	Proven experience in vehicle hiring for government or large organizations
Certification	Valid certificates as per technical requirements
Legal Compliance	All documents must be valid and up-to-date

Bidders must meet all eligibility criteria to qualify for technical evaluation.

Vehicles must adhere to the following technical parameters:

Parameter	Specification
Vehicle Type	AC Closed Body Jeep
Model Year	Less than 3 years old
Passenger Capacity	11+1
Safety Features	2 Airbags
Insurance	Fully insured
Documentation	Valid RC Book, Fitness Certificate, Contract Carriage Permit, Insurance
Fuel	Petrol or Diesel

The process involves: 1. Submission of all required technical documents. 2. Inspection and verification of vehicle documents. 3. Compliance check with safety and operational standards. 4. Approval for vehicle deployment.

The estimated contract value is INR 18,72,108, covering vehicle rental, maintenance, and operational costs. The bidder must submit a refundable EMD of INR 18,725 via RTGS/NEFT along with tender documents. The tender fee is INR 1,180, payable through RTGS/NEFT. Payment terms include:

• 100% payment after successful deployment and verification.
• Payments will be processed monthly based on KM covered and compliance.
• Any additional costs for maintenance or repairs are included in the bid.

Cost breakdown:

Item	Cost
Vehicle Rental	Included
Maintenance	Included
Insurance	Included
Miscellaneous	As per agreement

Bidders should ensure all financial documents are correctly submitted to avoid disqualification.

The bidding process involves the following steps:

1. Download and review the tender document from the official portal.
2. Submit technical and financial bids electronically via the NPROCURE portal before the deadline.
3. Ensure all mandatory documents, including EMD and tender fee, are uploaded.
4. Technical evaluation will be conducted on 09-07-2025 at 16:05.
5. Commercial evaluation will follow on 09-07-2025 at 16:10.
6. Successful bidders will be notified for contract finalization.

Timeline	Details
Bid Submission Start	19-06-2025 13:00
Bid Submission End	09-07-2025 16:00
Technical Evaluation	09-07-2025 16:05
Commercial Evaluation	09-07-2025 16:10

**Bidders must ensure timely submission and compliance with all instructions.**

Bids will be evaluated based on:

Criteria	Weightage
Technical Compliance	50%
Cost Effectiveness	30%
Past Experience and Credentials	20%

Minimum qualifying marks in technical evaluation are 70%. The financial bid will be opened only for technically qualified bidders. The overall evaluation will consider the bidder’s ability to meet technical standards, cost competitiveness, and experience in similar projects.

Date	Event	Details
19-06-2025	Bid Start Date	Bid submission opens at 13:00 hrs
09-07-2025	Bid End Date	Last date for submission at 16:00 hrs
09-07-2025	Technical Evaluation	Scheduled at 16:05 hrs
09-07-2025	Commercial Evaluation	Scheduled at 16:10 hrs
09-07-2025	Contract Award	Post evaluation and approval

**All bidders must adhere to these deadlines to participate successfully.**

• Contact Person: H P CHAUHAN
• Organization: Gujarat Energy Transmission Corporation Limited
• Address: Transmission Circle Himatnagar, 66 KV Himatnagar-01 Substation, Near Motipura Circle, NH-08, Himatnagar - 383001
• Email: setrhmt.getco@gebmail.com
• Phone: +91-79-40007517, 40007514, 40007515

Bidders are encouraged to contact for clarifications and support regarding tender procedures and document submission.

All prospective bidders must register on the NPROCURE portal and obtain a valid Digital Certificate for online submission. A free vendor training camp is organized every Saturday at (n)code solutions, Ahmedabad, to assist bidders in understanding the e-procurement process. Detailed tender documents are available for download, and bidders are advised to review all terms and conditions carefully. Non-compliance with document requirements or submission deadlines may lead to disqualification. Bidders should ensure all documents are valid, complete, and submitted in the prescribed format. This tender emphasizes transparency, fairness, and adherence to government procurement standards.