Government Tender for Hiring Long Chassis AC Diesel Jeep for Power Sector in Gujarat

This government tender invites qualified bidders to provide a long chassis AC diesel-driven closed body jeep (Force or equivalent) for Gujarat's power transmission infrastructure. The vehicle must accommodate 12 persons (11+1) and be suitable for daily operations at the 400kV Mansar Substation under GETCO. The project duration is 24 months, with a total estimated cost of approximately INR 15,133,860. The tender aims to ensure reliable transportation for Deputy Engineers and other officials involved in high-voltage power line maintenance and supervision. Bidders should meet strict eligibility criteria, including valid GST registration, MSME certification, and appropriate vehicle documentation. The procurement process is open, with detailed technical and financial bid stages, emphasizing transparency and compliance. The successful bidder will be responsible for providing a well-maintained vehicle, adhering to specified technical standards, and completing the contract within the stipulated timeline. This opportunity is ideal for vehicle rental companies and transport service providers specializing in government projects in Gujarat.

The scope of work includes the following:

• Supply of a long chassis AC diesel-driven closed body jeep (Force or equivalent) suitable for high-voltage power transmission sites.
• Vehicle must be capable of passing a 12-seater certification (11+1 passengers).
• The vehicle shall operate for 12 hours daily and cover approximately 3000 km per month.
• The vehicle should be equipped with valid registration, insurance, fitness certificates, and necessary permits.
• The contractor shall ensure vehicle maintenance, timely servicing, and compliance with safety standards.
• The vehicle must be available at the specified location: 66 KV Substation Compound, Surendranagar.
• The contract duration is 24 months, with potential for renewal based on performance.

• ✓ Must have a valid GST registration with active online status.
• ✓ Must possess MSME certification.
• ✓ Must submit a notarized Power of Attorney if applicable.
• ✓ Must provide a valid Driving License for Taxi base.
• ✓ Must submit a PAN Number.
• ✓ Must submit last 3 years profit & loss balance sheets with ITR.
• ✓ Must have PF Code registration.
• ✓ Vehicle documentation including RC book, insurance, permit, and fitness certificate must be provided if vehicle is supplied.
• ✓ Additional EMD of INR 25,000 is required if quotation is submitted.

Financial Qualification	Minimum Turnover	INR 10,00,000
Experience	Minimum 2 years in vehicle leasing or government contracts
Certifications	Valid GST, MSME, PF registration

The vehicle must meet the following technical parameters:

Parameter	Specification
Vehicle Type	Long chassis AC diesel-driven jeep
Seating Capacity	12 persons (11+1)
Fuel Type	Diesel
Certification	Passing certificate for 12 seaters
Registration	Valid RC book, insurance, fitness certificate
Permits	Contract carriage permit, fitness certificate

Sequential procedure for vehicle readiness: 1. Vehicle inspection and certification. 2. Submission of all relevant documents. 3. Vehicle deployment at specified site. 4. Regular maintenance and compliance checks.

The estimated contract value is approximately INR 15,133,860 for 24 months. The financial bid should include the following breakdown:

Cost Component	Amount (INR)
Monthly Rental	To be quoted
Maintenance Charges	Inclusive in rental
Additional Charges	As applicable

Payment terms are as follows: - 10% advance upon contract signing. - Monthly payments based on submission of vehicle logs and compliance reports. - Final payment after completion of contract and submission of all documentation.

The bidding process involves the following steps:

1. Download the tender document from the official portal before the deadline.
2. Submit the technical bid, including all required documents, by 10-07-2025 16:00.
3. Attend the technical bid evaluation on 11-07-2025 at 10:00.
4. Post technical clearance, submit the financial bid.
5. The price bid will be opened after technical approval.
6. The final selection will be based on combined technical and financial evaluation.

Timeline	Event
18-06-2025	Start of bid submission
10-07-2025	Bid submission deadline
11-07-2025	Technical bid evaluation
15-07-2025	Final award notification

**All bids must be submitted electronically through the official portal.**

Bids will be evaluated based on:

Criteria	Weightage
Technical compliance	40%
Vehicle condition & documentation	20%
Experience & past performance	20%
Cost competitiveness	20%

Minimum qualifying marks are 60% in technical evaluation. Bidders must demonstrate vehicle suitability, compliance with technical standards, and financial viability. The highest scoring bid, considering all criteria, will be awarded the contract.

Date	Event	Details
18-06-2025	Bid Start Date	Opening of bid submission
10-07-2025	Bid End Date	Last date for submission
11-07-2025	Technical Evaluation	Evaluation of technical bids
15-07-2025	Final Notification	Contract award announcement
18-07-2025	Contract Signing	Expected date for signing

**Note:** All dates are in DD-MM-YYYY format and bidders should ensure timely submission.

For queries and assistance, contact:

Name	Role	Email	Phone
SE TR Surendranagar	Tender Inviting Authority	setrsurendranagar.getco@gebmail.com	+91-79-40007517
Support Team	NProcure Support	nprocure@ncode.in	+91-79-40007514, 15

Bidders are encouraged to seek clarifications before the deadline to ensure compliance and smooth submission process.

All interested bidders must review the detailed tender document available for download. The tender process is conducted electronically via the official portal, ensuring transparency and fairness. Bidders should have valid digital certificates for signing bids. The contract emphasizes timely vehicle deployment, maintenance, and adherence to safety standards. Training sessions are available for new participants to familiarize with the e-procurement platform. Ensure all documents are current, complete, and properly signed to avoid disqualification.