Government Tender for Hiring of Diesel Driven AC Vehicles for Power Sector in Gujarat

This government tender invites qualified service providers to supply diesel-driven AC vehicles for Gujarat's power transmission sector. The contract duration is 24 months, covering the construction subdivision at Halvad. The scope includes providing Mahindra Scorpio N, Mahindra XUV700, or Tata Safari 7-seater vehicles, each capable of supporting 12 hours daily and covering 3000 km per month. The estimated project cost is approximately INR 15,133,386. Bidders must meet strict eligibility criteria, including valid vehicle registration, insurance, and financial documentation. The procurement aims to ensure reliable transportation for official activities, enhancing operational efficiency in power transmission. The tender is open to experienced vehicle service providers with relevant certifications and financial stability. The process involves technical and price bids, with evaluation based on compliance, cost, and experience. The winning bidder will be selected through a transparent process, with bid submission deadlines and detailed terms available on the official portal.

The selected vendor will be responsible for providing the following services:

• Supply of diesel-driven, air-conditioned, closed-body vehicles (Mahindra Scorpio N, Mahindra XUV700, Tata Safari 7 Seater)
• Vehicles must be capable of supporting 12 hours per day operation
• Cover 3000 km per month for official purposes
• Ensure all vehicles are registered, insured, and have valid permits including R.C. book, fitness certificate, and contract carriage permit
• Maintain vehicles in good condition and ensure timely servicing
• Provide vehicles for a 24-month period with adherence to schedule

Bidders must fulfill the following eligibility requirements:

• ✓ Must submit a scan copy of the tender document duly signed & stamped.
• ✓ Valid Driving License for Taxi base.
• ✓ Provide PAN Number and GST Registration with an active online GST No.
• ✓ Submit PF registration number.
• ✓ Submit EMD of INR 20,000 along with the bid.
• ✓ Provide quotation of the required vehicle.
• ✓ Submit vehicle registration certificate (R.C. book), insurance policy, contract carriage permit, and fitness certificate.
• ✓ If applicable, submit Partnership Deed and Power of Attorney.
• ✓ Provide MSME registration if applicable.
• ✓ Submit last 3 years' profit & loss balance sheet with ITR.

Vehicles must meet the following technical parameters:

Parameter	Specification
Vehicle Type	Diesel-driven, AC, closed body
Capacity	7 Seater
Fuel	Diesel
Registration	Valid R.C. book, fitness, and permit
Insurance	Valid comprehensive insurance
Certification	Must have valid fitness and permit certificates

**Sequential Process:** 1. Submit vehicle details and documents 2. Inspection and approval by authorities 3. Deployment for daily use 4. Regular maintenance and compliance checks

The estimated cost for the entire contract is approximately INR 15,133,386. The financial breakdown includes:

Item	Cost (INR)
Vehicle Leasing	14,500,000
Maintenance & Servicing	500,000
Miscellaneous	133,386

**Payment Terms:** - Payments will be made quarterly based on approved invoices - The bid should specify the percentage rate for vehicle leasing - All costs must be inclusive of taxes and applicable charges - Successful bidder must submit a performance bank guarantee equivalent to 10% of the contract value.

The bidding process involves the following steps:

1. Download and review the tender document from the official portal.
2. Submit technical and financial bids electronically before the deadline.
3. Bid opening: Technical bids will be opened on 19-07-2025 at 10:00 AM.
4. Evaluation: Bids will be assessed based on eligibility, compliance, and cost.
5. Shortlisting: Qualified bidders will be invited for price bid opening.
6. Final selection: The contract will be awarded to the highest-ranked bidder.

Important deadlines:

Event	Date	Details
Bid Submission Start	18-06-2025 17:00	Bidders can start submitting bids
Bid Submission End	10-07-2025 16:00	Last date for bid submission
Technical Bid Evaluation	19-07-2025	Technical evaluation at 10:00 AM
Contract Award	To be notified	After evaluation completion

**Note:** Bidders must ensure all documents are uploaded correctly and adhere to the specified formats and deadlines.

Bids will be evaluated based on the following criteria:

Criterion	Weightage
Compliance with eligibility criteria	30%
Cost competitiveness	40%
Vehicle specifications and quality	20%
Past experience and performance	10%

**Minimum Thresholds:** - **100% compliance** with technical specifications - **Bid price within budget limits** - **Valid and complete documentation**

Evaluation factors include bidder’s experience, financial stability, vehicle quality, and adherence to technical requirements. The highest scoring compliant bid will be selected for award.

Key deadlines for this tender are as follows:

Date	Event	Details
18-06-2025	Bid Submission Start	Bidders can begin submitting bids
10-07-2025	Bid Submission End	Last date for bid submission at 16:00
19-07-2025	Technical Bid Evaluation	Technical evaluation scheduled at 10:00
24-07-2025	Price Bid Opening	To be notified after technical evaluation
01-08-2025	Contract Finalization	Expected date for award notification

**All bids must be submitted before the closing date and time to be considered.**

For queries and assistance, contact:

SE TR Surendranagar

• Email: setrsurendranagar.getco@gebmail.com
• Address: 66 KV Substation Compound, Nr. Shiv Hotel, ST Stand Road, Surendranagar-363 002
• Phone: +91-79-40007517, 40007514, 40007515

Bidders are encouraged to clarify doubts well before the deadline to ensure smooth submission process. Support and training are available through the designated contact points.

All participating bidders must review the detailed tender document available at the official portal. The tender process emphasizes transparency and fairness, with clear evaluation criteria. Bidders are advised to prepare all required documents in advance, including financial statements, vehicle certifications, and experience proof. The procurement aims to enhance operational efficiency in Gujarat's power transmission sector by engaging reliable vehicle service providers. Bidders should ensure compliance with all technical, financial, and legal requirements to avoid disqualification. The tender fee of INR 1180 must be paid during bid submission, and EMD of INR 20,000 is mandatory for participation. The entire process is governed by Gujarat Energy Transmission Corporation Limited’s policies and government procurement standards.