Government Tender for Hiring A/C Closed Body Jeep for Line Maintenance at Jamnagar

This government tender invites qualified contractors to provide A/C closed body jeeps (minimum 8+1-seater) for essential line maintenance activities at Jamnagar. The project spans two years, supporting the DE 220KV Motigop Substation and various line works under the GETCO Transmission Circle Office. Key details include:

Tender Title	Hiring of A/C Closed Body Jeep for Line Maintenance
Location	Jamnagar, Gujarat
Duration	24 months
Estimated Cost	₹12,61,154.92
Bid Submission Start	05-06-2025 14:00
Bid Submission End	26-06-2025 16:00
Bid Validity	180 days

This is an open tender issued by Gujarat Energy Transmission Corporation Limited (GETCO), aimed at experienced vehicle service providers with relevant technical and financial credentials. The process involves online submission of bids, including tender fee and EMD, with detailed eligibility criteria and technical specifications outlined to ensure transparency and fair competition.

The scope of work includes:

• Providing A/C closed body jeeps (minimum 8+1-seater) for daily operations.
• Ensuring availability for 12 hours per day and covering 2500 KM per month.
• Maintaining vehicles in good working condition with all necessary documents.
• Adhering to safety and operational standards specified by GETCO.

The process involves:

1. Submission of technical and financial bids online.
2. Verification of submitted documents and eligibility.
3. Evaluation based on predefined criteria.
4. Awarding the contract to the successful bidder.

The vehicles must be equipped with appropriate licenses, fitness certificates, and insurance. All documents like PUC, RC Book, and insurance policies must be current and valid. Bidders are required to submit self-attested copies of all relevant documents, including PAN, GST registration, partnership deed (if applicable), and driver licenses. The contractor must ensure timely maintenance and availability of vehicles throughout the contract period.

✓ Must have a valid PAN card and GST registration with active status.
✓ Must possess a Power of Attorney if applicable.
✓ Should provide self-attested copies of all required documents including partnership deed, payment receipts for EMD and tender fee.
✓ Must hold P.F. Code registration or undertake to provide it.
✓ Drivers must have valid driving licenses and fitness certificates.
✓ Vehicles must have current PUC, RC Book, insurance, and fitness certificates.
✓ All documents should be self-attested and uploaded online.

Financial & Qualification Criteria
Minimum annual turnover	₹5,00,000
Experience in similar work	At least 2 years
EMD amount	₹20,000
Tender fee	₹1180

**Note:** Bidders must meet all eligibility criteria to qualify for bid evaluation.

Vehicles must be AC closed body jeeps with a minimum 8+1 seating capacity. The technical parameters include:

Specification	Details
Vehicle Type	Closed body, air-conditioned jeep
Seating Capacity	Minimum 8+1 seats
Engine Power	Minimum 1500cc
Fuel Type	Petrol or Diesel (as per vehicle)
Registration	Valid RTO registration with fitness certificate
Insurance	Comprehensive insurance valid throughout the contract period
Maintenance	Regular servicing as per manufacturer standards

The process involves: 1. Inspection of vehicles before deployment. 2. Ensuring all documents are valid and uploaded. 3. Maintaining vehicle availability and condition during contract. 4. Complying with safety standards and GETCO guidelines.

The estimated contract value is approximately ₹12,61,154.92. Bidders must submit EMD of ₹20,000 along with tender fee of ₹1180. The payment should be made via RTGS/NEFT/Online transfer. The financial bid will be based on percentage rate for the service, submitted through the online portal.

Cost Breakdown	Amount
Estimated Cost	₹12,61,154.92
EMD	₹20,000
Tender Fee	₹1180

Payment terms include: - **EMD and tender fee** payable upfront. - **Progress payments** as per milestones. - Final payment upon completion and acceptance. All financial transactions must be done online, with supporting receipts uploaded during bid submission.

1. Registration on the official portal.
2. Download tender documents and review all terms.
3. Prepare and upload technical and financial bids along with required documents.
4. Pay tender fee and EMD online.
5. Bid submission deadline is 26-06-2025 at 16:00.
6. Bid opening will be conducted by the Circle Office Committee.

Timeline	Date
Bid Submission Start	05-06-2025 14:00
Bid Submission End	26-06-2025 16:00
Bid Opening	To be notified

**Important:** Bidders must ensure all documents are uploaded before the deadline. Late submissions will be rejected. Follow all instructions carefully to avoid disqualification.

Bids will be evaluated based on:

Criteria	Weightage
Technical competence and experience	50%
Financial bid	30%
Compliance with eligibility criteria	20%

Minimum qualifying marks for technical evaluation are **70%**. The evaluation factors include: - Vehicle quality and compliance - Past experience and performance - Financial competitiveness - Completeness and correctness of documents

The contract will be awarded to the bidder with the highest combined score, ensuring transparency and fairness in selection.

Date	Event	Details
05-06-2025	Bid Submission Start	Bidders can start submitting bids online
26-06-2025	Bid Submission End	Last date for bid submission at 16:00
To be notified	Bid Opening	Bids will be opened publicly

**Note:** All deadlines are strict. Bidders are advised to submit all documents well before the closing date.

For queries and assistance, contact:

Name	Designation	Contact	Email
SE-TR Jamnagar	Circle Office In-charge	9925211518	info@getco.in

**Address:** Jamnagar Circle Office, GETCO, Jamnagar, Gujarat.

Note: All communication regarding this tender should be made through official channels and before the deadline.

Bidders must ensure all documents are self-attested and uploaded in PDF format. The tender process is entirely online, and physical submissions are not accepted. The contract involves vehicle maintenance, timely availability, and compliance with safety standards. For detailed terms, refer to the tender document available for download. Bidders are encouraged to review all instructions carefully to ensure compliance and successful submission.