Government Tender for Hiring 2nd Additional AC SUV Vehicles for Gujarat Power Sector

This government tender invites qualified bidders to provide 2nd additional closed body petrol/diesel-driven AC SUV 07-seater vehicles for Gujarat's power transmission infrastructure. The contract spans 24 months, ensuring reliable transportation for Gujarat Energy Transmission Corporation Limited (GETCO) at the Navsari Transmission Circle Office. The tender aims to procure vehicles that are not more than 3 years old, suitable for daily operations of at least 12 hours and covering a minimum of 3000 km per month. The scope includes detailed technical and eligibility requirements to ensure compliance and quality service. The procurement process is structured into preliminary, technical, and commercial stages, with clear deadlines and submission guidelines. The project emphasizes transparency, quality standards, and adherence to government norms, offering opportunities for experienced vehicle suppliers to contribute to Gujarat's power sector infrastructure development.

The selected bidder will be responsible for providing two (2) AC SUVs that meet the following specifications:

• Model Year: Not more than 3 years old as on the date of tender opening.
• Type: Closed body petrol/diesel-driven 07-seater SUV.
• Operational Period: Minimum of 12 hours per day.
• Monthly Running: Minimum of 3000 km.
• Technical Specifications:

Parameter	Requirement
Vehicle Type	AC SUV, 07 Seater
Age	Not more than 3 years
Fuel	Petrol/Diesel
Airbags	As per GOI Gazette CG-DL-E-04032021-225641
Registration	Valid RC book, Road permit, PUC, Fitness, Insurance
Driver License	Valid license of driver
Insurance	Comprehensive coverage valid up to date
Additional Documents	Quotation, Declaration of Conflict of Interest, Relationship Declaration

- **Delivery & Service**: - Vehicles must be delivered and operational at Gujarat Energy Transmission Corporation Limited, Navsari. - The contract duration is 24 months, with service availability for 12 hours daily. - Vehicles should be maintained in excellent condition throughout the contract period.

The bidder shall also ensure compliance with all applicable RTO and government regulations, including vehicle fitness, insurance, and safety standards.

• ✓ Must have valid registration, insurance, and permits for the vehicles.
• ✓ Must submit tender fee acknowledgment receipt and EMD payment acknowledgment receipt.
• ✓ Must provide copy of RC book registration, road permit, PUC certificate, driving license, taxi passing certificate, vehicle fitness, and insurance.
• ✓ Vehicles must comply with GOI Gazette CG-DL-E-04032021-225641 standards, including airbags for front seat occupants.
• ✓ Must possess PF registration, PAN, GST registration, and valid road tax.
• ✓ Drivers must hold valid licenses.
• ✓ Bidders must submit a duly signed tender copy and declare conflict of interest and relationships as per tender guidelines.

Qualification Criteria	Details
Financial Qualification	Minimum turnover of Rs. 15,13,386
Experience	Proven experience in supplying similar vehicles
Certification	Valid certificates as specified in tender documents

**Note:** Bidders must meet all technical and financial eligibility requirements to qualify for further evaluation.

Vehicles must conform to the following technical parameters:

• Model Year: Not earlier than April 1, 2021.

• Airbags: Fitted as per AIS 145 standards.

• Registration: Valid RC, fitness, and insurance.

• Permit & Certification:
  plaintext

• Road permit

• PUC certificate

• Vehicle fitness certificate

• Driver license

• Vehicle Quotation: Must include detailed specifications matching tender requirements.

Sequential process for bidders:

1. Submit all required technical documents.
2. Ensure vehicle compliance with safety standards.
3. Provide quotations and declarations.
4. Await technical evaluation and approval.

The estimated contract value is approximately Rs. 15,13,386.00, with a bid security (EMD) of Rs. 15,134. Bidders should prepare a detailed cost breakdown including vehicle cost, taxes, insurance, and service charges. Payments will be made as per contractual terms, with milestones aligned to vehicle delivery and service commencement.

Cost Component	Amount (Rs.)
Vehicle Cost	To be quoted
Taxes & Duties	As applicable
Insurance	As per policy
Service Charges	As agreed

Payment Schedule: - 10% advance upon contract signing. - 40% after vehicle delivery. - Remaining 50% in installments based on service milestones. All payments are subject to submission of valid documents and compliance verification.

Interested bidders must follow a structured process:

1. Download the tender document from the official portal.
2. Submit the technical bid and EMD acknowledgment receipt before the deadline.
3. Attend the pre-bid meeting if scheduled.
4. Submit the financial bid after technical approval.
5. Bids will be opened publicly on the specified date.

Timeline	Date & Time
Bid Submission Start	06-06-2025 12:00 PM
Bid Submission End	21-06-2025 4:00 PM
Bid Opening	21-06-2025 4:10 PM

**Important:** All submissions must be in electronic format via the NProcure portal. Physical submissions are not accepted. Bidders must ensure all documents are complete and accurate to avoid disqualification.

Bids will be evaluated based on:

Criteria	Weightage
Technical compliance and experience	50%
Cost competitiveness	30%
Past performance and certifications	20%

Minimum qualifying marks in technical evaluation are 70%. The highest scoring bid, considering both technical and financial aspects, will be selected. Factors such as vehicle condition, compliance with safety standards, and bidder experience will be critically assessed. Bidders must meet all mandatory requirements to qualify for the final evaluation.

Date	Event	Details
06-06-2025	Bid Start	Bid submission begins at 12:00 PM
21-06-2025	Bid End	Last date for bid submission at 4:00 PM
21-06-2025	Bid Opening	Technical and financial bid opening at 4:10 PM
21-06-2025	Evaluation Completion	Expected completion of evaluation process
22-06-2025	Award Notification	To be communicated to successful bidder

**Note:** All deadlines are strict; late submissions will not be entertained.

For queries and assistance, bidders can contact:

| Contact Person | The Superintending Engineer |
| Contact Number | 8238613629 |
| Address | 220kV Sub-station Campus, NH 48, Grid, Kabilpore Navsari - 396427 |
| Email | Not specified |

Support and clarifications regarding bid submission and technical queries can be directed to the above contact details during working hours.

Bidders are advised to thoroughly review the tender documents available for download. All submissions must strictly adhere to the specified formats and deadlines. The tender process emphasizes transparency, quality, and compliance with government standards. Participation is open to qualified vehicle suppliers with proven experience in providing similar services. Bidders should also ensure availability of all required documents, including technical certifications, financial credentials, and declarations, to avoid disqualification. Regular updates and notifications will be communicated via the official portal. Bidders are encouraged to attend the free vendor training sessions scheduled weekly for better understanding of the process.