Government Tender for Bi-Annual Contract of Diesel Close Body AC Jeep Rental in Gujarat

This government tender invites qualified vehicle service providers to participate in a bi-annual rate contract for the rental of diesel-driven close body AC Jeeps with a seating capacity of 1+6. The contract spans two years, with an expected completion period of 24 months, and involves providing vehicles for construction subdivision activities under Nadiad Construction Division in Gujarat. The tender aims to ensure reliable transportation services for government projects, with a focus on quality, compliance, and timely delivery. The key details include:

| Tender Title | Bi-Annual Rate Contract for Hiring of Diesel Close Body AC Jeep in Gujarat |
| Tender ID | NPROCURE/195552 |
| Location | Nadiad, Gujarat |
| Estimated Cost | ₹20,17,839.60 |
| Duration | 24 Months |
| Submission Deadline | 4th July 2025, 4:00 PM |

The selected contractor will be responsible for providing diesel-driven close body AC Jeeps with the following specifications:

• Seating capacity of 1+6
• Model year of JUN-2022 or later
• Passing for construction subdivision Sabarmati under Nadiad Construction Division
• Operating 12 hours per day
• Covering approximately 4000 KM per month

Key deliverables include:

• Supplying vehicles as per tender specifications
• Ensuring vehicle maintenance and timely servicing
• Complying with all safety and regulatory standards
• Maintaining valid vehicle and driver documents

Process for service provision:

• ✓ Must have valid vehicle registration documents, RC Book, Contract Carriage Permit, Fitness Certificate, Insurance, and Vehicle Rod Tax.
• ✓ Must possess a valid PAN Number and GST Registration.
• ✓ Drivers must hold valid driving licenses and health certificates.
• ✓ The firm should be registered as a Partnership, Proprietorship, or other recognized legal entity with supporting documents such as Partnership Deed, Form-G, or Self-Affidavit.
• ✓ Provident Fund Code Number or self-declaration on Rs.300/- stamp paper for self-driving vehicles.
• ✓ Submit Annexure 1 to 3 duly filled.

Qualification Requirement	Details
Financial Capacity	Estimated cost of ₹20,17,839.60
EMD	₹20,180
Experience	Proven track record in vehicle leasing or government contracts

**Important:** Bidders must meet all technical, financial, and legal criteria to qualify for the tender submission.

Vehicles must adhere to the following technical parameters:

Parameter	Specification
Model Year	JUN-2022 or later
Seating Capacity	1+6
Fuel Type	Diesel
AC	Yes
Certification	Valid fitness, insurance, and permit documents
Maintenance	Regular servicing as per manufacturer guidelines

Sequential procedures for technical compliance:

1. Submit vehicle registration and permit documents.
2. Provide driver licenses and health certificates.
3. Ensure vehicle meets model and capacity specifications.
4. Undergo technical inspection and verification.
5. Maintain documentation throughout the contract period.

The estimated contract value is approximately ₹20,17,839.60, with a required Earnest Money Deposit (EMD) of ₹20,180. The financial bid should be submitted as a percentage rate, which will be evaluated for competitiveness.

Cost Breakdown	Amount
Estimated Contract Value	₹20,17,839.60
EMD	₹20,180
Payment Terms	Payments will be made monthly upon submission of vehicle usage reports
Bid Validity	180 days from bid submission

Bidders must ensure their financial proposals are compliant with the tender guidelines and include all applicable taxes and charges.

The bidding process involves the following steps:

1. Download tender documents and fee receipt from the official portal.
2. Submit the tender fee and EMD as per instructions.
3. Upload technical documents including vehicle and driver certificates.
4. Submit the financial bid in the prescribed format.
5. The bids will be opened on the scheduled evaluation dates.

Timeline	Date & Time
Bid Submission Start	13-06-2025 14:00
Bid Submission End	04-07-2025 16:00
Tender Opening	04-07-2025 16:05

**Important:** Bidders must ensure timely submission and compliance with all procedural requirements to participate successfully.

Bids will be evaluated based on:

Criteria	Weightage
Technical compliance	40%
Financial bid	40%
Past experience and performance	20%

Minimum thresholds: - **Technical compliance** must meet all specified standards. - **Financial bid** should be competitive. - **Experience** in similar government contracts will be advantageous.

The highest scoring bidder will be awarded the contract, ensuring transparency and fairness in selection.

Date	Event	Details
13-06-2025	Tender Publication	Tender published and available for download
04-07-2025	Bid Submission Deadline	Last date for submitting bids by 4:00 PM
04-07-2025	Tender Opening	Bids opened at 4:05 PM
04-07-2025	Technical Evaluation	Completed by 4:10 PM
04-07-2025	Commercial Evaluation	Finalized by 4:15 PM

**Critical:** All submissions must be completed before the deadline to be considered.

For queries and assistance, bidders can contact:

| Name | KD Khodiyar |
| Phone | 9925210240 |
| Department | GETCO Transmission Circle Office, Nadiad |
| Address | Nadiad, Gujarat |
| Email | Nprocure@ncode.in |
| Support Hours | Monday to Saturday, 9:00 AM to 6:00 PM |

Bidders are encouraged to seek clarifications and attend vendor training sessions organized by the authorities.

All prospective bidders must carefully review the detailed tender documents available for download. The tender process is entirely electronic, and physical submissions are not accepted. Bidders should ensure their digital certificates are valid and procure necessary training if required. The contract aims to facilitate reliable vehicle services for government projects in Gujarat, emphasizing transparency, compliance, and quality service delivery. Regular updates and notices will be posted on the official portal. Bidders are advised to monitor the portal for any amendments or clarifications related to the tender.