Government Tender for Hiring A.C. Vehicle with Long Chassis for Power Sector in Gujarat

This government tender invites qualified bidders to provide A.C. closed body long chassis vehicles, suitable for transporting personnel in the power and energy sector of Gujarat. The contract duration is two years, with a monthly requirement of a minimum of 3000 km, operating 12 hours per day. The project aims to ensure reliable transportation for the Gujarat Energy Transmission Corporation Limited (GETCO) at the Rajkot transmission circle. Key details include:

Tender Title	Hiring of A.C. Vehicle for GETCO Power Sector in Rajkot
Location	Rajkot, Gujarat
Contract Duration	24 Months
Estimated Cost	₹15,13,386
Bid Submission Start	18-06-2025 18:00
Bid Submission End	09-07-2025 16:00
Bid Opening	09-07-2025 16:30

This opportunity is ideal for transport service providers specializing in government contracts, vehicle rental companies, and fleet operators with suitable vehicles and valid documentation. The tender ensures a transparent procurement process aligned with Gujarat's power infrastructure development.

The selected bidder will be responsible for providing A.C. vehicle with closed body long chassis, suitable for passenger transport as specified below:

• Vehicle Type: Tata Safari Strom (VX varicor400), Mahindra Scorpio (S-2 2WD), Mahindra Bolero P10 NEO Plus, Maruti Eartiga VDI/VXI SHVS, Toyota Crysta GX+ or equivalent.
• Passenger Capacity: Minimum (6+1) persons.
• Operating Hours: 12 hours per day.
• Monthly Kilometer Limit: 3000 km.
• Contract Duration: 24 months.

Key deliverables include:

• Reliable vehicle supply as per specifications.
• Maintenance and servicing of vehicles.
• Compliance with all applicable transport and safety regulations.
• Provision of drivers with valid licenses.

✓ Must have valid registration, insurance, and fitness certificates for the vehicle.
✓ Must possess active GST registration and PAN card.
✓ Must provide valid driving licenses for drivers.
✓ Must submit all required documents including:

Document	Mandatory
Quotation of new vehicle or RC book	Yes
Insurance certificate	No
Fitness certificate	No
Road permit	No
PUC certificate	No
Driving license	Yes
GST registration	Yes
PAN card	Yes
Partners/Directors details	No
Power of attorney	No
PF registration	Yes
Tender fee payment slip	Yes
EMD payment slip	Yes
Driver appointment letter	Yes
Petrol/Diesel rate bill	Yes
Annexure I & Schedule 1-7	Yes
Undertaking for old vehicle	No

Financial criteria include a bid security deposit of ₹20,000 and adherence to the estimated cost of approximately ₹15,13,386. Bidders must demonstrate financial stability and relevant vehicle operation experience.

Vehicles must meet the following technical parameters:

Parameter	Specification
Vehicle Type	A.C. closed body long chassis jeep
Engine Capacity	Minimum 1500 cc diesel or petrol
Seating Capacity	6+1 persons
Fuel Efficiency	As per manufacturer standards
Certification	Valid fitness, insurance, pollution certificates
Additional Features	Air conditioning, safety features, GPS

Sequential process for technical compliance: 1. Submit vehicle documents. 2. Vehicle inspection by authorized officials. 3. Approval of vehicles for operational use. 4. Regular maintenance and compliance checks.

The estimated total cost for the contract is approximately ₹15,13,386. The financial bid should include the percentage rate for vehicle rental and services, submitted through the prescribed bid form. Payment terms are based on monthly invoices, subject to satisfactory vehicle performance and compliance.

Cost breakdown:

Cost Component	Amount (₹)
Vehicle Rental	To be quoted
Maintenance & Servicing	Included
Driver wages	Included
Fuel	To be borne by the contractor

Payment schedule: - Monthly payments based on kilometers operated. - Submission of invoices with vehicle logs. - Payments processed within 15 days of invoice approval.

The bidding process involves the following steps:

1. Download the tender document and register on the e-Procurement portal.
2. Submit the technical bid with all required documents before the deadline.
3. Submit the financial bid in the prescribed format.
4. The evaluation committee will scrutinize bids based on technical compliance and financial competitiveness.
5. Successful bidder will be notified and contracts will be signed.

Key timelines:

Event	Date & Time	Details
Bid Submission Start	18-06-2025 18:00	Bidders can start submitting bids
Bid Submission End	09-07-2025 16:00	Last date for bid submission
Bid Opening	09-07-2025 16:30	Technical bid opening

Important: Bidders must ensure all documents are uploaded correctly and adhere to the specified formats.

Bids will be evaluated based on:

Criteria	Weightage
Technical compliance	50%
Financial bid	30%
Past experience and vehicle quality	20%

Minimum thresholds: - 70% score in technical evaluation. - Complete submission of all mandatory documents. - Competitive financial quotation.

Evaluation factors include vehicle condition, bid security, experience, and adherence to specifications. The highest scoring bid will be awarded the contract.

Date	Event	Details
18-06-2025	Bid Start	Bidders can begin submitting their bids
09-07-2025	Bid End	Last date for bid submission at 16:00
09-07-2025	Bid Opening	Technical bid opening at 16:30
09-07-2025	Commercial bid evaluation	17:00

All deadlines are strict. Bidders are advised to complete submissions well before the closing date.

For queries and assistance, contact:

Name	Designation	Email	Phone
Superintending Engineer	GETCO Gondal	setrgondal.getco@gebmail.com	+91-79-40007517

Bidders can also visit the official e-Procurement portal for support and updates. Support team available during working hours for guidance on bid submission and document upload.

All bidders are encouraged to participate actively and ensure compliance with the tender terms. A free vendor training session is organized every Saturday at (n)Code Solutions, Ahmedabad, to assist bidders in online bid submission procedures. The tender is part of Gujarat's power infrastructure development projects, emphasizing transparency and efficiency. Ensure all documents are up-to-date and meet specified standards to avoid disqualification. The procurement process adheres to government norms, ensuring fair competition and value for money.