Government Tender for Hiring Air Conditioned Long Chassis Petrol/Diesel Jeep for GETCO Gondal

This government tender invites qualified bidders to provide air-conditioned long chassis petrol or diesel Jeep vehicles for Gujarat Energy Transmission Corporation Limited (GETCO) at Gondal. The contract spans two years, with a minimum requirement of 3000 km per month and 12 hours per day operation. The vehicles must be suitable for transporting a minimum of 6+1 persons, equipped with valid taxi passing certificates. The tender aims to ensure reliable, comfortable transportation for GETCO's Telecom unit, supporting power and energy sector operations in Gujarat. The project emphasizes quality, compliance with safety standards, and timely delivery. The tender process involves submission of technical and financial bids, with detailed eligibility and technical criteria outlined below. Bidders must adhere to specified documentation, including vehicle RC, insurance, fitness, permits, and other legal requirements. The estimated project cost is approximately ₹15,13,386, with a bid security of ₹20,000. This opportunity is ideal for transport service providers with proven experience in government contracts and vehicle leasing.

The scope of work includes providing air-conditioned long chassis petrol/diesel Jeep vehicles such as Ertiga, Innova, Mahindra Marazzo, Kia Carens, Tata Safari, Hyundai Alcazar, Scorpio, or equivalent models.

• Vehicles must be capable of transporting minimum 6+1 persons.
• Vehicles should pass taxi certification and be suitable for daily operation for 12 hours.
• The contractor shall ensure vehicles are well-maintained, insured, and compliant with all legal requirements.
• Vehicles must operate for at least 3000 km per month.
• The contract duration is two years, with an option for renewal based on performance.

• ✓ Must have valid GST registration and PAN card.
• ✓ Must submit vehicle RC, insurance, fitness, and permit certificates.
• ✓ Must have experience in government vehicle leasing or transport services.
• ✓ Must provide proof of vehicle ownership or lease agreement.
• ✓ Must submit EMD of ₹20,000 and tender fee of ₹1180.
• ✓ Must demonstrate financial stability with relevant documents.

Qualification Requirement	Details
Experience in Transport Services	Minimum 2 years in government or large enterprise contracts
Financial Stability	Turnover of at least ₹10 lakh in the last financial year
Vehicle Ownership	Proof of ownership or valid lease agreement
Legal Documents	Valid RC, insurance, fitness, permits, GST registration
Bid Security	₹20,000 EMD, payable via UTR transaction

**Note:** All documents must be current, valid, and compliant with local transport regulations.

Vehicles must conform to the following technical parameters:

Parameter	Specification
Vehicle Type	Long chassis petrol/diesel Jeep
Capacity	Minimum 6+1 persons
Fuel Type	Petrol or Diesel
Model Examples	Ertiga, Innova, Mahindra Marazzo, Kia Carens, Tata Safari, Hyundai Alcazar, Scorpio
Certification	Taxi passing certificate valid for operation
Maintenance	Regular servicing and safety checks as per manufacturer standards

Sequential procedures for technical compliance: 1. Submit vehicle registration and insurance documents. 2. Verify vehicle fitness and permit certificates. 3. Ensure vehicle meets capacity and safety standards. 4. Conduct vehicle inspection if required by GETCO officials.

The estimated total cost for the two-year contract is approximately ₹15,13,386. The financial bid should include detailed rates per km and per hour, with a clear breakdown:

Cost Component	Details
Per Km Rate	To be quoted by bidder
Per Hour Rate	To be quoted by bidder
Total Estimated Cost	₹15,13,386

Payment terms: - Payments will be made monthly based on verified kilometers and hours. - Bidders must submit a detailed financial proposal with their bid. - The contract will be awarded to the lowest evaluated bid meeting all criteria. - Payments will be subject to submission of valid invoices and compliance with contractual terms.

The bidding process involves the following steps:

1. Download tender documents from the official portal.
2. Submit the technical bid along with all required documents before the deadline.
3. The technical evaluation will be conducted on 09-07-2025 at 16:30.
4. Qualified bidders will be invited for financial bid opening on 09-07-2025 at 17:00.
5. Final evaluation and contract award will be based on combined technical and financial scores.

Important: Ensure all documents are complete and submitted as per instructions. Bidders must have valid Digital Certificates for online submission.

Event	Date & Time	Details
Bid Submission Start	18-06-2025 18:30	Online via nProcure portal
Bid Submission End	09-07-2025 16:00	Strict deadline
Technical Evaluation	09-07-2025 16:30	At GETCO Gondal
Financial Bid Opening	09-07-2025 17:00	At GETCO Gondal

Bids will be evaluated based on:

Criteria	Max Score	Weightage
Technical Compliance	50	50%
Experience & Past Performance	20	20%
Cost Effectiveness	30	30%

Minimum thresholds: - **Technical compliance score must be at least 70%.** - **All mandatory documents must be submitted.** - **Bid security of ₹20,000 must be paid and verified.**

Evaluation factors include vehicle quality, bidder’s experience, cost competitiveness, and compliance with legal and safety standards.

Date	Event	Details
18-06-2025	Bid Start Date	Tender documents available for download
09-07-2025	Bid End Date	Last date for bid submission at 16:00
09-07-2025	Technical Evaluation	16:30 at GETCO Gondal
09-07-2025	Financial Opening	17:00 at GETCO Gondal
09-07-2025	Contract Award	Post evaluation and approval

**Critical Dates:** Bid submission deadline and evaluation dates are crucial for participation.

For queries and assistance, contact:

Superintending Engineer, GETCO Gondal

• Email: setrgondal.getco@gebmail.com
• Address: Superintending Engineering, Circle office, GETCO, Gondal
• Phone: +91-79-40007517, 40007514, 40007515

Support for online bidding and document submission is available through (n)code solutions at:

• Address: GNFC Infotower, S.G. Road, Ahmedabad
• Email: nprocure@ncode.in
• Toll-Free Number: 73590 21663

Bidders are advised to participate in the free vendor training sessions organized every Saturday from 4:00 to 5:00 P.M. at (n)code solutions, GNFC Ltd. for guidance on online bidding procedures. All submissions must be in electronic format via the official nProcure portal. Ensure compliance with all legal, technical, and financial documentation requirements to avoid disqualification. The tender process emphasizes transparency, fairness, and adherence to government procurement standards. Bidders should review the detailed tender document thoroughly before submission to ensure all criteria are met and to facilitate a smooth evaluation process.